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Added 21 mins ago
HI
Administrative assistant
Home Instead
Nanaimo, BC
- From $38.4 CAD / hour
- Full-time
- On-site
Added 54 mins ago
MH
Occupational Therapy Assistant - Panorama
Monarch House
Panorama, BC
- Part-time
As an Occupational Therapy Assistant (OTA) at Monarch House your primary responsibility is implementing interventions for children and youth with autism spectrum disorder or other…
Added 1 hour ago
MS
Assistant manager - food store
Marché St-Pierre et fils
Thetford Mines, QC
- $25 to $30 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 1 hour ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined…
Added 2 hours ago
IT
Administrative assistant
Inkronized Tattoo
Edmonton, AB
- From $37.5 CAD / hour
- Full-time
- On-site
Added 2 hours ago
HP
Assistant manager - retail
HighLevel PetroCanada
High Level, AB
- From $41.4 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 2 hours ago
B
Shop manager
BOUCLAIR
Sherbrooke, QC
- From $28.85 CAD / hour
- Full-time
- Contract
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 2 hours ago
MC
Assistant manager - retail trade
Mon Canadien Stock
Laval, QC
- From $35 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 3 hours ago
Assistant Marketing Manager, Häagen-Dazs
Nestle Operational Services Worldwide SA
Toronto, ON · North York, ON
As Assistant Marketing Manager, Häagen-Dazs, you’ll play a meaningful role in shaping how one of the world’s most iconic premium brands shows up in Canada. This is a hands-on brand role…
Added 3 hours ago
M
Electronics Inspector
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
…electromechanical assembler, micro-electromechanical assembler, production assistant and general helper depending on…
Added 4 hours ago
PK
Home child care provider
Preet Kamal Singh
Kanata, ON
- $21 to $24 CAD / hour
- Full-time
- On-site
Registered nursing, nursing administration, nursing research and clinical nursing, other
Added 4 hours ago
TC
Theatr Clwyd Trainee Director
Theatr Clwyd
Montreal, QC · Urban agglomeration of Montreal, QC
- Contract
…director will work on a range of Theatr Clwyd productions as Assistant Director in both the Moondance and Weston Theatres, and other projects. The Trainee will also spend time with every…
Added 4 hours ago
SL
Assistant manager - retail
Signature Liquor
Fort McMurray, AB
- From $37.5 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 4 hours ago
CO
City Manager
City of Bixby
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
…political affiliation. Actual experience as City Manager or as an assistant City Manager is preferred. At the time of appointment, the City Manager need not be a resident of the city or…
Added 4 hours ago
RP
Marketing Assistant
Roylo Partners
Toronto, ON
- Full-time
We’re hiring a full-time Marketing Assistant in Toronto, ON to support promotional campaigns, coordinate marketing activities, and help keep projects moving from the planning stage through…
Added 4 hours ago
PC
Assistant sales manager
Petro Canada
Radium Hot Springs, BC
- $41.83 to $43 CAD / hour
- Full-time
- Contract
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 4 hours ago
UO
Bilingual replacement professor position, at the rank of Assistant Professor (PDP & Edutek)
University of Ottawa
Ottawa, ON · Lamoureux Hall
- Full-time
…one bilingual replacement professor position, at the rank of Assistant Professor. Area of teaching and research: second language…
Added 5 hours ago
FM
Assistant manager - retail
Freedom Mobile
Langley, BC
- $45 to $48 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 6 hours ago
CC
Assistant manager - retail
Canco Chemainus
Chemainus, BC
- $43 to $45.6 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 6 hours ago
CS
Assistant Manager, Conversions
Canucks Sports & Entertainment (CSE)
Vancouver, BC
- Full-time
The Assistant Manager, Conversions is responsible for leading the building conversions and set up at Rogers Arena (both daytime and graveyard shifts). In addition, the Assistant Manager,…
Added 6 hours ago
GS
Administrative assistant
Givesco Sherbrooke
Sherbrooke, QC
- From $26 CAD / hour
- Full-time
- On-site
Added 7 hours ago
VC
Program Assistant (Office Admin), Child and Youth Mental Health & Substance Use
Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Full-time
Come work as a Program Assistant (Office Admin) on the Child and Youth Mental Health and Substance Use team with Vancouver Coastal Health (VCH) in Vancouver, BC. Apply now to join the team!
Added 7 hours ago
UO
Research And Development Assistant - Wireless Monitoring Systems
University of Alberta
AB · Edmonton, AB
- Full-time
Role Description The Research and Development Assistant – Wireless Monitoring Systems is a full-time, on-site role based in Edmonton, AB. This position supports the development, testing,…
Added 8 hours ago
BB
Assistant manager - retail
Black Bear Mini Mart
Kelowna, BC
- From $40 CAD / hour
- Full-time
- Contract
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 9 hours ago
CE
Director, Center for Latine Theology and Ministry
Certified Equity Professional Institute
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Under the supervision of the Sr. Assistant Dean / Chief Operating Officer of the Jesuit School of Theology at Santa Clara University (JST-SCU), the Director will provide vision, strategic…

Navacord

Executive Assistant

Toronto, ON, Canada

$85,000 to $100,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $85,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Experience: 7+ years of assistant experience for high-profile executives
Posting language: English
Posted: Oct 9, 2026

Original job description

WHY THIS ROLE MATTERS:

Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who thrives in a fast-paced environment, enjoys being in office with colleagues while managing multiple priorities, and brings strong creative PowerPoint skills, project coordination, excel and communication skills to the table.

WHAT YOU’LL BE RESPONSIBLE FOR

Administration

Coordinate logistics for C-Suite Executive meetings, including preparing materials such as advanced PowerPoint presentations, and organizational charts & spreadsheets.
Prepare, format, and deliver board-level business reports and presentations using advanced Excel and PowerPoint skills.
Run reports and prepare summaries of workforce data for Executive Leadership Team meetings and Benefits Consulting & Financial Services Team meetings.
Provide comprehensive administrative assistance, supporting all aspects of the President’s initiatives.
Handle confidential information with discretion and professionalism.

Meeting & Event Coordination

Attend prospect meetings, capture detailed notes, and synthesize key takeaways for executive review and follow-up.
Assist in planning events, town halls, and leadership offsites.
Understand requirements for each event to plan with attention to budget and time constraints.
Research vendors (catering, decorators, musicians, etc.) and choose the best combination of quality and cost.

Personal Support

Assist the President with personal tasks and appointments as needed.

Calendar Management

Schedule internal and external meetings and conference calls for the President
Liaise with executive assistants to handle requests and queries from senior executives.
Coordinate and book travel arrangements.

Office Management

Arrange passcards and greet any visitors to our office.
Open, review and distribute daily mail as well as prepare and oversee mailings/couriers.
Various office administrative tasks.

WHAT YOU BRING TO THE ROLE

7+ years of assistant experience for high-profile executives
Previous experience working within the insurance industry is an asset
Excellent communication (verbal and written) skills with a strong attention to detail
Diplomatic with ability to exercise confidentiality
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
Ability to work independently and as part of a team, with a strong sense of initiative and accountability
Advanced proficiency in PowerPoint (designing executive-level presentations) & Microsoft Excel (pivot tables, charts, formulas) and is required.
Strong project management skills with the ability to manage multiple priorities and deadlines.
Demonstrated experience preparing board reports and executive presentations.
Strong note-taking and synthesis skills, with the ability to distill complex meeting discussions into actionable summaries.

WHAT WE OFFER:

Health and Dental Benefits
RRSP Match Program
Bonus
Hybrid Work Environment
Paid Vacation Time
Sick Days
Additional PTO available

This is for a new role.

Navacord DOES NOT utilize artificial intelligence in the screening, assessment, or selection of applicants for this position.

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative and personal support to the President, including calendar and travel management, executive meeting coordination, and preparation of board-level reports and presentations. Coordinate events and office operations, attend prospect meetings to capture and summarize key takeaways, and handle confidential information with discretion.

Requirements

Requires 7+ years of assistant experience supporting high-profile executives; insurance industry experience is an asset. Candidates need advanced PowerPoint and Excel skills, experience preparing board reports and executive presentations, strong communication and organizational abilities, and the capacity to manage multiple priorities independently and collaboratively.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Planning
Travel Coordination
Microsoft Excel
Board Reporting
Project Coordination
Project Management
Note-Taking
Information Synthesis
Written Communication
Verbal Communication
Confidentiality
Organization

Benefits

Health Benefits
Dental Benefits
RRSP Match Program
Bonus
Hybrid Work Environment
Paid Vacation Time
Sick Days
Additional Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
C-Suite
Executive Leadership Team
Benefits Consulting
Financial Services
Insurance
PowerPoint
Microsoft Excel
Pivot Tables
Charts
Formulas
Board Reports
Executive Presentations
Workforce Data
Organizational Charts
Calendar Management
Travel Arrangements
Meeting Coordination
Event Planning
Vendor Research
Project Management
Note-Taking
Confidential Information
Office Management

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