Office & administration jobs in Canada

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Added 2 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 2 days ago
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Administrative Assistant (6:30am-3pm)
Veolia | Water Tech
AB · Edmonton, AB
- Full-time
Added 2 days ago
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Office Administrator
Confidential
Toronto, ON
- $65,000 to $75,000 CAD / year
- Full-time
Minimum 2 years in office administration, administrative coordination, or a similar role.
Added 2 days ago
OC
Superviseur(e), services à la clientèle et opérations / Client Services and Operations Supervisor
Ossiano Capital
Montreal, QC
- Full-time
Excellentes compétences informatiques, avec une maîtrise intermédiaire à avancée de Microsoft Office.
Added 2 days ago
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Senior Administrative Assistant
Sapere
Mississauga, ON
- Full-time
…maintain records and filing systems, and support day-to-day office operations. Responsibilities also include answering and directing phone calls, greeting visitors, coordinating logistics…
Added 2 days ago
HR
Purchasing Manager
Horizon Recruitment Inc
Vancouver, BC · Greater Vancouver Metropolitan Area
- $120,000 to $130,000 CAD / year
- Full-time
Added 2 days ago
Unit Clerk, Medicine Outpatient - Burnaby Hospital
Fraser Health
Burnaby, BC
Added 2 days ago
H&
Front Office Coordinator
Heidrick & Struggles
Toronto, ON
- Full-time
Minimum 4 years of office/reception experience required
Added 2 days ago
Service Management Analyst
Hydro One Networks Inc
ON · Rexdale, ON
Requires experience with various software applications such as MS Office and Excel skills to manipulate data to produce various technical reports.
Added 2 days ago
WI
Senior Asset Management Consultant
WSP in Canada
Canada
- Full-time
Added 2 days ago
PA
Receptionist - McLaren Toronto
Pfaff Automotive Partners Inc.
Woodbridge, ON
- Full-time
Added 2 days ago
SS
Front Desk Receptionist
Sunrise Senior Living
Richmond Hill, ON · Sunrise of Richmond Hill
- Part-time
Process meal tickets and assist with basic office tasks
Added 2 days ago
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Administrative technician for our corporate insolvency team
MNP
Montreal, QC
- Full-time
Make an impact with our Administration team as administrative technician. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 2 days ago
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Executive Assistant
RBC
Toronto, ON
- Full-time
Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Processing…
Added 2 days ago
TP
Receptionist / Office Assistant
Trimark People Solutions
Alert Bay, BC
- Part-time
We are seeking a part-time full-time (17.5hours/week) Receptionist/Office Assistant to provide clerical support for the Early Childhood Development Programs and for NVI AIDP.
Added 2 days ago
RB
Contract Administrator
Recruitment By Design
Calgary, AB
- $80,000 to $90,000 CAD / year
- Full-time
Minimum of 4 years of experience in an architectural or engineering office environment, working in a construction administrator capacity.
Added 2 days ago
CI
Administrative Assistant
Cenergy International Services
Dartmouth, NS
- Contract
…and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in…
Added 2 days ago
SC
Manufacturing Documentation Technician
Spyder Controls Corp.
Lacombe, AB
- Full-time
Proficiency in Microsoft Office & Google Workspace (particularly Excel/Sheets, Word/Docs)
Added 2 days ago
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Executive Assistant
Navacord
Toronto, ON
- Full-time
…someone who thrives in a fast-paced environment, enjoys being in office with colleagues while managing multiple priorities, and brings strong creative PowerPoint skills, project…
Added 2 days ago
PF
Finance & Administrative Assistant
People First HR Services
Winnipeg, MB
- $50,584 to $71,825 CAD / year
- Full-time
…administrative support to ensure the efficient operation of the…
Added 2 days ago
SR
Office Administrator
Skyline Recruitment Ltd
Surrey, BC
- Full-time
The ideal candidate will have previous experience in office administration, reception, or executive assistance. Experience within the construction, real estate, or property development…
Added 2 days ago
Senior Asset Management Consultant
WSP
Toronto, ON
Added 2 days ago
K
Partner Administrative Assistant - Tax
KPMG
Vancouver, BC
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 2 days ago
Senior Land Agent, Pacific Link (Contract)
Trans Mountain
Calgary, AB
Post-secondary education in Land Administration, Business Administration, Geography, Environmental Studies, Planning, Real Estate, Natural Resource Management, or related discipline.
Added 2 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Havre-Saint-Pierre, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…

Navacord

Executive Assistant

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 9, 2026
Experience: 7+ years of assistant experience for high-profile executives
Posting language: English
Posted: Nov 9, 2026

Original job description

WHY THIS ROLE MATTERS:

Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who thrives in a fast-paced environment, enjoys being in office with colleagues while managing multiple priorities, and brings strong creative PowerPoint skills, project coordination, excel and communication skills to the table.

WHAT YOU’LL BE RESPONSIBLE FOR

Administration

Coordinate logistics for C-Suite Executive meetings, including preparing materials such as advanced PowerPoint presentations, and organizational charts & spreadsheets.
Prepare, format, and deliver board-level business reports and presentations using advanced Excel and PowerPoint skills.
Run reports and prepare summaries of workforce data for Executive Leadership Team meetings and Benefits Consulting & Financial Services Team meetings.
Provide comprehensive administrative assistance, supporting all aspects of the President’s initiatives.
Handle confidential information with discretion and professionalism.

Meeting & Event Coordination

Attend prospect meetings, capture detailed notes, and synthesize key takeaways for executive review and follow-up.
Assist in planning events, town halls, and leadership offsites.
Understand requirements for each event to plan with attention to budget and time constraints.
Research vendors (catering, decorators, musicians, etc.) and choose the best combination of quality and cost.

Personal Support

Assist the President with personal tasks and appointments as needed.

Calendar Management

Schedule internal and external meetings and conference calls for the President
Liaise with executive assistants to handle requests and queries from senior executives.
Coordinate and book travel arrangements.

Office Management

Arrange passcards and greet any visitors to our office.
Open, review and distribute daily mail as well as prepare and oversee mailings/couriers.
Various office administrative tasks.

WHAT YOU BRING TO THE ROLE

7+ years of assistant experience for high-profile executives
Previous experience working within the insurance industry is an asset
Excellent communication (verbal and written) skills with a strong attention to detail
Diplomatic with ability to exercise confidentiality
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
Ability to work independently and as part of a team, with a strong sense of initiative and accountability
Advanced proficiency in PowerPoint (designing executive-level presentations) & Microsoft Excel (pivot tables, charts, formulas) and is required.
Strong project management skills with the ability to manage multiple priorities and deadlines.
Demonstrated experience preparing board reports and executive presentations.
Strong note-taking and synthesis skills, with the ability to distill complex meeting discussions into actionable summaries.

WHAT WE OFFER:

Health and Dental Benefits
RRSP Match Program
Bonus
Hybrid Work Environment
Paid Vacation Time
Sick Days
Additional PTO available

This is for a new role.

Navacord DOES NOT utilize artificial intelligence in the screening, assessment, or selection of applicants for this position.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide comprehensive administrative and personal support to the President, including calendar and travel management, executive meeting coordination, and preparation of board-level reports and presentations. Coordinate events and office operations, attend prospect meetings to capture and summarize key takeaways, and handle confidential information with discretion.

Requirements

Requires 7+ years of experience assisting high-profile executives, strong communication, organizational, project management, and meeting-summary skills, and the ability to manage competing priorities independently and collaboratively. Advanced PowerPoint and Excel proficiency, including executive presentation design and use of pivot tables, charts, and formulas, is required; insurance industry experience is an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Planning
Travel Coordination
PowerPoint
Microsoft Excel
Report Preparation
Project Coordination
Note-Taking and Synthesis
Written and Verbal Communication
Confidentiality
Organization
Time Management
Vendor Research
Office Administration

Benefits

Health and Dental Benefits
RRSP Match Program
Bonus
Hybrid Work Environment
Paid Vacation Time
Sick Days
Additional Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
C-Suite
Executive Leadership Team
Board Reports
Executive Presentations
PowerPoint
Microsoft Excel
Pivot Tables
Charts
Formulas
Organizational Charts
Workforce Data
Calendar Management
Travel Arrangements
Meeting Coordination
Event Planning
Project Management
Note-Taking
Actionable Summaries
Confidential Information
Vendor Research
Office Management
Insurance
Benefits Consulting
Financial Services

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Office & administration jobs in Canada