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Added 1 hour ago
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Added 1 hour ago
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Added 1 hour ago
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Navacord

Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 9, 2026
Experience: 7+ years of assistant experience for high-profile executives
Posting language: English
Posted: Nov 9, 2026

Original job description

WHY THIS ROLE MATTERS:

Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who thrives in a fast-paced environment, enjoys being in office with colleagues while managing multiple priorities, and brings strong creative PowerPoint skills, project coordination, excel and communication skills to the table.

WHAT YOU’LL BE RESPONSIBLE FOR

Administration

Coordinate logistics for C-Suite Executive meetings, including preparing materials such as advanced PowerPoint presentations, and organizational charts & spreadsheets.
Prepare, format, and deliver board-level business reports and presentations using advanced Excel and PowerPoint skills.
Run reports and prepare summaries of workforce data for Executive Leadership Team meetings and Benefits Consulting & Financial Services Team meetings.
Provide comprehensive administrative assistance, supporting all aspects of the President’s initiatives.
Handle confidential information with discretion and professionalism.

Meeting & Event Coordination

Attend prospect meetings, capture detailed notes, and synthesize key takeaways for executive review and follow-up.
Assist in planning events, town halls, and leadership offsites.
Understand requirements for each event to plan with attention to budget and time constraints.
Research vendors (catering, decorators, musicians, etc.) and choose the best combination of quality and cost.

Personal Support

Assist the President with personal tasks and appointments as needed.

Calendar Management

Schedule internal and external meetings and conference calls for the President
Liaise with executive assistants to handle requests and queries from senior executives.
Coordinate and book travel arrangements.

Office Management

Arrange passcards and greet any visitors to our office.
Open, review and distribute daily mail as well as prepare and oversee mailings/couriers.
Various office administrative tasks.

WHAT YOU BRING TO THE ROLE

7+ years of assistant experience for high-profile executives
Previous experience working within the insurance industry is an asset
Excellent communication (verbal and written) skills with a strong attention to detail
Diplomatic with ability to exercise confidentiality
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
Ability to work independently and as part of a team, with a strong sense of initiative and accountability
Advanced proficiency in PowerPoint (designing executive-level presentations) & Microsoft Excel (pivot tables, charts, formulas) and is required.
Strong project management skills with the ability to manage multiple priorities and deadlines.
Demonstrated experience preparing board reports and executive presentations.
Strong note-taking and synthesis skills, with the ability to distill complex meeting discussions into actionable summaries.

WHAT WE OFFER:

Health and Dental Benefits
RRSP Match Program
Bonus
Hybrid Work Environment
Paid Vacation Time
Sick Days
Additional PTO available

This is for a new role.

Navacord DOES NOT utilize artificial intelligence in the screening, assessment, or selection of applicants for this position.

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative and personal support to the President, including calendar and travel management, executive meeting coordination, and preparation of board-level reports and presentations. Coordinate events and office operations, attend prospect meetings to capture and summarize key takeaways, and handle confidential information with discretion.

Requirements

Requires 7+ years of experience assisting high-profile executives, strong communication, organizational, project management, and meeting-summary skills, and the ability to manage competing priorities independently and collaboratively. Advanced PowerPoint and Excel proficiency, including executive presentation design and use of pivot tables, charts, and formulas, is required; insurance industry experience is an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Planning
Travel Coordination
PowerPoint
Microsoft Excel
Report Preparation
Project Coordination
Note-Taking and Synthesis
Written and Verbal Communication
Confidentiality
Organization
Time Management
Vendor Research
Office Administration

Benefits

Health and Dental Benefits
RRSP Match Program
Bonus
Hybrid Work Environment
Paid Vacation Time
Sick Days
Additional Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
C-Suite
Executive Leadership Team
Board Reports
Executive Presentations
PowerPoint
Microsoft Excel
Pivot Tables
Charts
Formulas
Organizational Charts
Workforce Data
Calendar Management
Travel Arrangements
Meeting Coordination
Event Planning
Project Management
Note-Taking
Actionable Summaries
Confidential Information
Vendor Research
Office Management
Insurance
Benefits Consulting
Financial Services

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