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Added 5 hours ago
SH
Clinic Manager
Sanova Health
Toronto, ON · Scarborough, ON
- Part-time
We are seeking an experienced, organized and dependable Medical Clinic Manager to oversee the daily operations of our medical clinic in Scarborough. The ideal candidate must have extensive…
Added 8 hours ago
BT
Senior Manager Level 3
Baker Tilly Canada
Owen Sound, ON
- Full-time
Monitor and manage the financial performance of client projects, including budgeting, billing and resource allocation to drive profitability and operational efficiency;
Added 9 hours ago
CC
Conference Services Manager
Coast Canmore Hotel and Conference Centre
Canmore, AB
- Full-time
We are seeking a Conference Services Manager.
Added 10 hours ago
EC
Event Operations Manager- Edmonton Convention Center
Encore Canada
AB · Edmonton, AB
- Full-time
Ensures that billing is reviewed and approved by clients and advises the Director and/or Sales Manager of any potential challenges.
Added 14 hours ago
IH
Medical Leadership - Urgent and Primary Care Centre
Interior Health Authority
Vernon, BC
- Full-time
Coordinates physician orientation to the site, including EMR and billing processes, with support from the UPCC Manager.
Added 17 hours ago
NB
Senior Analyst Custody Invoicing
National Bank of Canada
Toronto, ON
- Full-time
Within the Custody Operations sector, you will be part of a team recognized for its operational excellence, discipline in risk management and commitment to continuous improvement. You will…
Added 21 hours ago
Retail Ontario-Account Manager, Ontario
United Services Group
Ottawa, ON · Gatineau, QC
This role will also involve close collaboration with Partner Relations to ensure operational excellence and service quality, and with Talent
Added 22 hours ago
Customer Success Manager - Fashion/General Retail, Hospitality
United Services Group
Kingston, ON · Toronto, ON · Oshawa, ON · Pickering, ON
Lead and or support key United operational processes and KPI’s: As per Retention Priority Framework, to name a few.
Added 1 day ago
I
Operations Manager
Integricon
Ottawa, ON
- $85,000 to $115,000 CAD / year
- Full-time
…communication, risk escalation, change orders, supplements, billing readiness and closeout. The Operations Manager owns team performance, coaches PMs, removes roadblocks and verifies…
Added 1 day ago
BT
Senior Manager Level 3
Baker Tilly Canada
Owen Sound, ON
- Full-time
Monitor and manage the financial performance of client projects, including budgeting, billing and resource allocation to drive profitability and operational efficiency;
Added 1 day ago
DM
Senior Accounts Receivable Technician
Dulcedo Management
Toronto, ON · Montreal, QC
- Full-time
Cross-Team Partner: You coordinate with Agents, Talent Management and Operations to keep billing accurate and resolve the operational issues that slow payment down.
Added 1 day ago
Principal Service Delivery Manager
Capgemini
Toronto, ON · Montreal, QC
The Service Delivery Manager/Director serves as the senior interface between the client and the Service Delivery Operations teams delivering IT infrastructure services. The Service Delivery…
Added 1 day ago
PC
Managed Services, Service Delivery Manager (Bilingual FR/EN)
PwC Canada
Montreal, QC
- Full-time
…variety of business applications, helping clients optimise operational efficiency. These individuals analyse client needs, implement software solutions, and provide training and support for…
Added 1 day ago
PC
Managed Services, Service Delivery Manager (Bilingual FR/EN)
PwC Canada
Quebec, QC
- Full-time
…variety of business applications, helping clients optimise operational efficiency. These individuals analyse client needs, implement software solutions, and provide training and support for…
Added 1 day ago
WM
Business Operations Manager, Architecture & Interior Design
Ware Malcomb
Vaughan, ON
- Full-time
As a Business Operations Manager at Ware Malcomb, you will serve as a trusted partner to office and studio leadership, helping drive the success, growth, and operational excellence of the…
Added 1 day ago
MF
Accounts Receivable Manager
Magnet Forensics
Waterloo, ON
- Full-time
We are seeking an experienced Accounts Receivable Manager to join our Finance team and oversee day-to-day accounts receivable operations. This role is responsible for leading the accounts…
Added 1 day ago
V
Senior Account Manager - FinTech
VoPay
Vancouver, BC
- Full-time
We're looking for a Senior Account Manager to own and grow VoPay's most important existing relationships - from established direct accounts to large enterprise clients and reseller…
Added 1 day ago
GS
Account Manager
Guardteck Security Corp.
Mississauga, ON
- $65,000 to $80,000 CAD / year
- Full-time
Guardteck is seeking an Account Manager to manage client relationships and service delivery across a portfolio of security sites in Mississauga, Ontario . This is a client-facing operations…
Added 1 day ago
P
Managed Services, Service Delivery Manager (Bilingual FR/EN)
PwC
Montreal, QC · Quebec, QC
- Full-time
…variety of business applications, helping clients optimise operational efficiency. These individuals analyse client needs, implement software solutions, and provide training and support for…
Added 1 day ago
A
Logistics Coordinator
Altis
Toronto, ON
- Full-time
…have the chance to work across international freight, customs, billing, and operational coordination in a team that values accuracy, collaboration, and…
Added 1 day ago
NH
Controller
Novara Human Capital Solutions
Stephenville, NL
- Full-time
Reports To: General Manager & Board of Directors
Added 1 day ago
TU
Operations and Facilities Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
…environments for the UBC Sauder community. Through day-to-day operational and facilities support across the Henry Angus, David Lam and Powerhouse buildings, the role helps ensure our spaces…
Added 1 day ago
CH
Director of Food & Beverage
Crescent Hotels & Resorts
Rossland, BC
- Full-time
Identify shared purchasing, staffing, training, supplier and operational efficiencies across both businesses.
Added 1 day ago
UO
Operations and Facilities Assistant
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $4,719 to $4,960 CAD / month
- Full-time
…environments for the UBC Sauder community. Through day-to-day operational and facilities support across the Henry Angus, David Lam and Powerhouse buildings, the role helps ensure our spaces…
Added 1 day ago
VC
Field Service Coordinator
Vincent Communication and Controls Ltd.
Grande Prairie, AB
- Full-time
Report job progress and operational concerns to the Communications Division Manager.

Closed listing

Nawkaw Inc.

Office Administrator and Bookkeeper

Mississauga, ON, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 25, 2026
Experience: Minimum 3 years of office administration, operations support, project administration, or similar experience, including at least 2 years of hands-on bookkeeping experience.
Posting language: English
Posted: Sep 25, 2026

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Original job description

Archived listing. The details below describe a past opening.

Position Summary

Nawkaw Corporation is seeking an experienced Office Administrator & Bookkeeper to provide day-to-day administrative and operational support to our General Manager, Operations team, and Project Managers in our Mississauga office.

This position helps keep projects, schedules, work orders, documentation, reporting, customer communication, and office activities organized and moving forward. The role also performs essential bookkeeping and payroll administration responsibilities, including accounts payable and receivable, invoicing, reconciliations, financial recordkeeping, and payroll support.

Previous hands-on bookkeeping experience is required. The successful candidate will be highly organized, dependable, detail-oriented, and comfortable managing multiple priorities in a fast-paced construction environment. Strong follow-through, sound judgment, and the ability to work independently while supporting a busy team are essential.

Key Responsibilities Construction Operations & Project Support

Provide administrative support to the Operations team and Project Managers.
Maintain the Master Schedule, including crew scheduling, work order status, budgeted hours, project status, and related timekeeping information.
Track project progress and coordinate with Project Managers and team members to obtain required updates, documents, and information.
Support scheduling, forecasting, weekly Operations reporting, and other recurring operational reports.
Prepare and maintain project documentation, including Pre-Mobilization, Lessons Learned, signed work orders, warranties, and job files.
Process sample work orders and track project milestones needed for invoicing.
Assist Project Managers with equipment orders, travel arrangements, and other administrative needs.
Coordinate shipping and receiving and maintain vehicle records and registrations.
Assist with recurring company, industry, and regulatory reporting as assigned.

Office Administration & Management Support

Maintain an organized and efficient office environment, including supplies, vendors, mail, shipping/receiving, and office records.
Prepare and update spreadsheets, reports, presentations, and other management support materials.
Assist with calendars, meetings, reminders, filing, and administrative follow-up.
Provide ongoing administrative support to the General Manager, Operations leadership, Project Managers, and broader team.
Track outstanding administrative items and follow through to help ensure deadlines, commitments, and required documentation are completed.

Customer & Team Support

Serve as an administrative point of contact for customers, vendors, employees, and internal staff.
Receive and direct calls, emails, mail, and routine inquiries to the appropriate team member.
Support communication between customers and Project Managers and assist with routine project-related questions.
Follow up on outstanding administrative items and maintain timely, professional communication with internal and external contacts.

Bookkeeping & Accounting Administration

Manage day-to-day accounts payable and accounts receivable, including vendor invoices, customer payments, and collections support.
Prepare and process customer invoices, progress billings, deposits, and pay applications.
Maintain accurate financial records in QuickBooks, including customer payments, credit card activity, per diems, expense reimbursements, intercompany transactions, and journal entries.
Complete regular bank and credit card reconciliations and ensure expenses are properly coded to the appropriate job or account.
Coordinate with Project Managers to obtain information needed for accurate and timely invoicing.
Maintain organized financial documentation and assist management and external accounting resources with reports and account research.
Identify and follow up on discrepancies, missing documentation, or incorrect entries through resolution.

Payroll & Employee Administration

Review employee time records and prepare payroll information accurately and according to established deadlines.
Coordinate with the external payroll provider and assist with payroll questions or discrepancies as needed.
Maintain employee safety training and certification records and related administrative documentation.

Required Qualifications

Minimum 3 years of office administration, operations support, project administration, or similar experience, including at least 2 years of hands-on bookkeeping experience.
Strong organizational, communication, and problem-solving skills with excellent attention to detail and follow-through.
Ability to work independently, manage multiple priorities and deadlines, obtain needed information from others, and follow outstanding items through to completion.
Experience with accounts payable, accounts receivable, invoicing, reconciliations, and posting financial transactions.
Working knowledge of bookkeeping and basic accounting principles.
Experience with accounting software; QuickBooks strongly preferred.
Experience with payroll processing or payroll administration.
Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.
Ability to maintain confidentiality when handling financial, payroll, employee, and customer information.

Preferred Qualifications

Experience supporting managers, Project Managers, field operations, construction, contracting, field services, or another project-based business.
Familiarity with construction invoicing, progress billings, pay applications, or job costing.
Experience with scheduling/timekeeping systems and CRM software such as Salesforce.
Post-secondary diploma, certificate, or degree in Accounting, Bookkeeping, Business Administration, Office Administration, or a related field. Equivalent work experience will also be considered.

Work Conditions

Full-time, Monday to Friday.
In-office position at our Mississauga location.
This position is not remote.
Work is performed in a busy construction office supporting both office and field operations.
Priorities may shift based on project schedules and operational needs.
Travel is negligible.
Occasional lifting of office supplies, samples, packages, or similar materials may be required.

Compensation & Benefits

CA$62,000–CA$68,000 per year, based on experience and qualifications.
Extended health care.
Dental care.
Life insurance.
Disability insurance.
Paid time off.
On-site parking.
Casual dress.
Opportunities for professional growth.

Accessibility

Nawkaw Corporation is committed to an accessible recruitment process. Accommodations are available upon request for applicants participating in all aspects of the recruitment and selection process.

Artificial Intelligence Disclosure

Nawkaw Corporation does not use artificial intelligence to screen, assess, or select applicants for this position.

We invite qualified candidates to apply.

Take a few minutes to complete our Culture Index Survey to help us better understand how you work and fit within our team.

Complete the Survey Here:

https://go.cultureindex.com/p/8hBDCRqy8hqbEkw

Join a company whose work is inspired by art and science and help our sales team deliver a professional, responsive experience for customers.

About employer

More about this job

Responsibilities

Provide administrative and project operations support to the General Manager, Operations team, and Project Managers, including scheduling, documentation, reporting, office coordination, and customer communication. Manage bookkeeping and payroll administration, including payables, receivables, invoicing, reconciliations, financial records, and employee time records.

Requirements

Requires at least three years of office administration, operations support, or project administration experience, including at least two years of hands-on bookkeeping experience. Candidates need experience with payables, receivables, invoicing, reconciliations, financial transactions, payroll administration, accounting software (QuickBooks preferred), and Microsoft Office; construction or project-based business experience is preferred.

Skills

Office Administration
Bookkeeping
Accounts Payable
Accounts Receivable
Invoicing
Bank Reconciliation
Payroll Administration
QuickBooks
Microsoft Excel
Project Administration
Scheduling
Financial Recordkeeping
Customer Communication
Timekeeping
Attention to Detail
Confidentiality

Benefits

Extended Health Care
Dental Care
Life Insurance
Disability Insurance
Paid Time Off
On-Site Parking
Casual Dress
Professional Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks
Microsoft Office
Microsoft Excel
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Accounts Payable
Accounts Receivable
Customer Invoicing
Progress Billing
Pay Applications
Bank Reconciliation
Credit Card Reconciliation
Payroll Administration
Financial Recordkeeping
Journal Entries
Job Costing
Crew Scheduling
Timekeeping
Construction Operations
Project Administration
Work Orders
Project Documentation
Operations Reporting
Forecasting
Salesforce
Customer Communication
Vendor Coordination
Employee Safety Training Records
Expense Reimbursements

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