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Added 8 mins ago
CO
Educational Technology and Multimedia Project Coordinator
College of New Caledonia
Prince George, BC
- Full-time
Learning Management Systems (Support And Back-Up For LMS Administrator)
Added 8 mins ago
TU
Arts Research Centres Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The Faculty of Arts Research Centres Assistant provides high-level administrative support to the Arts Research Centres Administrator and Director, Research Development. The Arts Research…
Added 23 mins ago
MP
Accounts Payable Administrator
Mosaic Primary Care Network
Calgary, AB
- Full-time
The Accounts Payable Administrator is responsible for performing data entry and related duties in processing all accounts payable invoices and payments to individuals, suppliers,…
Added 37 mins ago
PA
Full-Time Casual Floater Front Desk Administrator (Performance Auto Group - GTA)
Performance Auto Group
Brampton, ON
- Full-time
Performance Auto Group is currently seeking a Full-Time 6 Month Contract Casual Floater Front Desk Administrator to join our GTA Head Office. The successful candidate will be primarily…
Added 1 hour ago
T
Software Engineer II (Salesforce Loyalty Management Developer)
TD
Toronto, ON
- Full-time
Added 1 hour ago
CC
Commercial Services Associate
Cambrian Credit Union
Winnipeg, MB
- Full-time
The Commercial Services Administrator consistently displays Cambrian’s core values as follows:
Added 1 hour ago
GC
Administrative Assistant, Maintenance (Temporary)
Glencore Canada
Elkford, BC
- $56,000 CAD / year
- Temporary
Track staff payroll via Time Administrator Portal
Added 3 hours ago
PE
Junior Construction Coordinator, Administrator
PTW Energy Services
Nisku, AB
- Full-time
At PTW, we're looking for a Junior Construction Coordinator, Administrator who is organized, proactive, and ready to build their career in construction project coordination. If you enjoy…
Added 3 hours ago
MH
Sales Administrator
MERE HR & Consulting
AB · Edmonton, AB
- $60,000 to $70,000 CAD / year
- Full-time
Sales Administrator – Crane & Material Handling
Added 4 hours ago
CO
Aquatic Operations Coordinator
City of Kamloops
Kamloops, BC
- Full-time
Infrastructure Delivery Administrator – Training Opportunity - City of Kamloops
Added 4 hours ago
AW
Power BI & Power Platform Administrator
Agilus Work Solutions
Calgary, AB
- Contract
Agilus by Synergie is recruiting for a Power BI & Power Platform Administrator in the oil and gas sector in Calgary, Alberta.
Added 4 hours ago
B
Cloud Solution Architect/Architecte de solutions cloud
Bluberi
Drummondville, QC
- Full-time
Reporting to the Infrastructure Manager, the Sr. IT System & Network Administrator is a senior technical and delivery-focused role responsible for architecting, implementing, and evolving…
Added 4 hours ago
A
Office Administrator
Armco
Montreal, QC
- Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 5 hours ago
CW
Senior Estimator
Colas Western Canada Inc.
Calgary, AB
- Full-time
Coordinate with Contract Administrator on updating the estimate list in a timely manner.
Added 5 hours ago
N
NTS Knowledge Administrator
Nutrien
Calgary, AB
- Full-time
Reporting to the Senior Director, Asset Integrity, the NTS (Nitrogen Technical Services) Administrator plays an important role in supporting an organized, efficient, and continuously…
Added 5 hours ago
R
Laboratory GxP Systems Specialist II
Replimune
Montreal, QC
- Full-time
The Laboratory GxP Systems Administrator is responsible for the administration, maintenance, compliance, and support of laboratory computerized systems used within a regulated GxP…
Added 5 hours ago
MT
Administrateur réseau/système - gestion clients - Network/System Administrator – Client Services
Mon Technicien
Laval, QC
- Full-time
Added 5 hours ago
AB
Accountant
Acadia Broadcasting Corporation
Halifax, NS
- Full-time
Assists the Accounts Payable Administrator in responding to queries relating to the processing and payment of vendor invoicing
Added 5 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Excellent opportunity for an experienced (5+ years) Accounts Payable Administrator to join a global organization, located in Bolton. This is an on-site position. You will report to the…
Added 5 hours ago
UO
Arts Research Centres Assistant
University of British Columbia
Vancouver, BC · UBCV | Buchanan Building (BUCH)
- $4,719 to $4,960 CAD / month
- Full-time
The Faculty of Arts Research Centres Assistant provides high-level administrative support to the Arts Research Centres Administrator and Director, Research Development. The Arts Research…
Added 5 hours ago
Vice-President & Chief Commercial Officer, ClaimSecure
The Canada Life Assurance Company
Toronto, ON
…You will combine deep knowledge of the third-party payer and administrator market with strong client leadership, commercial judgement and a company-wide mindset to strengthen existing…
Added 5 hours ago
UG
Administrator, Downtown (Permanent, Part-Time)
Union Gospel Mission (Vancouver)
Vancouver, BC
- Part-time
Added 5 hours ago
CA
Senior Estimator
Cementation Americas
North Bay, ON
- Full-time
…of estimator, project controller and or scheduler, contracts administrator and/or feasibility…
Added 5 hours ago
CO
Bylaw Intake Administrator (Relief)
City of Penticton
Penticton, BC
- Full-time
The City of Penticton is looking for a Relief Bylaw Intake Administrator, based in Penticton, B.C.
Added 5 hours ago
TT
Museum Archives Assistant
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
…recommendations, make orders for the archival purchases and work with the administrator and finance department to submit invoices and so…

NDT Global Group

Corporate Affairs Assistant

QC, Canada

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Job details

Posting language: English
Posted: Oct 26, 2026

Original job description

About NDT Global

NDT Global is the leading provider of inline diagnostic solutions, advanced data insights, subsea inspection, and integrity management services that safeguard energy-sector infrastructure. The company is recognized for its expertise in both ultrasonic inspection technologies - such as Pulse Echo, Pitch-and-Catch, Phased Array, and Acoustic Resonance (ART Scan) - and ultra-high-resolution Magnetic Flux Leakage (MFL) inspection services. These differentiated offerings, along with non-ultrasonic technologies like Inertial Measurement Units and others in development, enable NDT Global to deliver comprehensive asset integrity solutions.

Innovation is at the core of NDT Global's mission. We continuously challenge the boundaries of existing technologies to deliver transformational solutions that empower the industry to achieve safer, more cost-effective pipeline management. Our commitment to research and development drives the creation of vital new methods and tools that address the evolving needs of our customers while setting new industry standards.

By strategically applying inspection technologies to detect, diagnose, and model various types of threats, NDT Global provides predictive, decision-ready insights. These insights, driven by the world’s most accurate data, enable asset owners to optimize infrastructure health, drive operational efficiencies, reduce risk, and minimize their carbon footprint.

Purpose

The goal of the Corporate Affairs Assistant is to support the legal team and the broader organization through the coordination of corporate affairs, legal operations, governance activities, and legal information management. The role serves as a key resource for internal stakeholders by maintaining corporate records, managing legal systems and databases, coordinating legal processes, supporting governance activities, and ensuring that legal information is organized, accessible, and accurate. The position contributes to operational efficiency, consistency, and effective risk management across the organization.

Job Overview

Coordinates and maintains corporate records, legal entity information, authorizations, resolutions, and other governance-related documentation. Supports corporate secretarial activities and ensure legal information remains accurate, organized, and readily accessible.
Acts as a central point of coordination for legal information, systems, templates, precedents, and records. Maintain legal resources and support knowledge sharing across the Legal Department and the organization.
Serves as a super-user and co-administrator for contract management, corporate secretarial, intellectual property, and other legal systems. Maintain data integrity, prepare reports, and identify opportunities to improve data quality and efficiency.
Coordinates signatures, approvals, legal requests, entity-related filings, document retention activities, and other legal workflows while ensuring compliance with established procedures and deadlines.
Prepares, formats, reviews, and coordinates a variety of corporate and legal documents, including presentations, reports, resolutions, minutes, policies, forms, and correspondence.
Coordinates Legal Department meetings, governance activities, training sessions, and special projects. Tracks action items, manage follow-ups, and help ensure timely completion of deliverables.
Gathers information from various departments and external providers to support reporting, audits, due diligence exercises, compliance activities, and other corporate initiatives.
Supports the development and improvement of legal processes, templates, systems, and procedures to enhance efficiency, consistency, and service delivery across the Legal Department.
Performs tasks related to legal department operations, including administrative, logistic, clerical, and office support.

Education

Diploma of Vocational Studies (DEP) in Secretarial Studies, or Diploma of College Studies (DEC) in Secretarial or Paralegal Studies, or equivalent.

Experience

Experience supporting corporate secretarial, governance, legal operations, or contract management functions.
Strong understanding of corporate records, legal documentation, and document management practices.
Experience maintaining databases, repositories, and information management systems.
Demonstrated ability to coordinate multiple activities and stakeholders while maintaining accuracy and attention to detail.
Ability to handle confidential and sensitive information with discretion and professionalism.
Strong organizational, communication, and problem-solving skills.
Experience working in a multinational or multi-jurisdictional environment is an asset.
Proficiency in French (spoken and written) and advanced proficiency in English (spoken and written), given the nature of the duties and regular interactions with colleagues, partners, clients, or suppliers based abroad.
Excellent planning and organizational skills; a sense of responsibility and the ability to execute tasks quickly.
Proficiency in Microsoft Office software (Excel, Word, PowerPoint), Adobe Professional, and other relevant software

Benefits

Great long-term career prospects and development opportunities
Challenging tasks in innovative and diverse teams
Attractive compensation system
Flexible working environment

Apply About employer

More about this job

Responsibilities

The Corporate Affairs Assistant supports the legal team by managing corporate records, governance activities, and legal information systems. This role ensures operational efficiency by coordinating legal workflows, maintaining databases, and facilitating communication across the organization.

Requirements

Candidates must hold a diploma in Secretarial or Paralegal studies and possess experience in corporate governance or legal operations. Proficiency in Microsoft Office and strong organizational skills are required to manage complex legal documentation and multi-jurisdictional tasks.

Skills

Corporate governance
Legal operations
Document management
Contract management
Database maintenance
Records management
Legal research
Administrative support
Microsoft Office
Adobe Professional
Reporting
Compliance
Communication
Problem-solving
Organizational skills
Attention to detail

Benefits

Great long-term career prospects
Development opportunities
Challenging tasks in innovative and diverse teams
Flexible working environment

Visa sponsorship

Not detected in the job text

Keywords

Corporate Affairs
Legal Operations
Governance
Corporate Records
Contract Management
Intellectual Property
Data Integrity
Compliance
Document Retention
Legal Documentation
Microsoft Office
Adobe Professional
Energy Sector
Infrastructure
Asset Integrity
Reporting
Audits
Due Diligence
Secretarial Studies
Paralegal Studies

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