Corporate Affairs Assistant

About NDT Global

NDT Global is the leading provider of inline diagnostic solutions, advanced data insights, subsea inspection, and integrity management services that safeguard energy-sector infrastructure. The company is recognized for its expertise in both ultrasonic inspection technologies - such as Pulse Echo, Pitch-and-Catch, Phased Array, and Acoustic Resonance (ART Scan) - and ultra-high-resolution Magnetic Flux Leakage (MFL) inspection services. These differentiated offerings, along with non-ultrasonic technologies like Inertial Measurement Units and others in development, enable NDT Global to deliver comprehensive asset integrity solutions.

Innovation is at the core of NDT Global's mission. We continuously challenge the boundaries of existing technologies to deliver transformational solutions that empower the industry to achieve safer, more cost-effective pipeline management. Our commitment to research and development drives the creation of vital new methods and tools that address the evolving needs of our customers while setting new industry standards.

By strategically applying inspection technologies to detect, diagnose, and model various types of threats, NDT Global provides predictive, decision-ready insights. These insights, driven by the world’s most accurate data, enable asset owners to optimize infrastructure health, drive operational efficiencies, reduce risk, and minimize their carbon footprint.

Purpose

The goal of the Corporate Affairs Assistant is to support the legal team and the broader organization through the coordination of corporate affairs, legal operations, governance activities, and legal information management. The role serves as a key resource for internal stakeholders by maintaining corporate records, managing legal systems and databases, coordinating legal processes, supporting governance activities, and ensuring that legal information is organized, accessible, and accurate. The position contributes to operational efficiency, consistency, and effective risk management across the organization.

Job Overview

• Coordinates and maintains corporate records, legal entity information, authorizations, resolutions, and other governance-related documentation. Supports corporate secretarial activities and ensure legal information remains accurate, organized, and readily accessible.
• Acts as a central point of coordination for legal information, systems, templates, precedents, and records. Maintain legal resources and support knowledge sharing across the Legal Department and the organization.
• Serves as a super-user and co-administrator for contract management, corporate secretarial, intellectual property, and other legal systems. Maintain data integrity, prepare reports, and identify opportunities to improve data quality and efficiency.
• Coordinates signatures, approvals, legal requests, entity-related filings, document retention activities, and other legal workflows while ensuring compliance with established procedures and deadlines.
• Prepares, formats, reviews, and coordinates a variety of corporate and legal documents, including presentations, reports, resolutions, minutes, policies, forms, and correspondence.
• Coordinates Legal Department meetings, governance activities, training sessions, and special projects. Tracks action items, manage follow-ups, and help ensure timely completion of deliverables.
• Gathers information from various departments and external providers to support reporting, audits, due diligence exercises, compliance activities, and other corporate initiatives.
• Supports the development and improvement of legal processes, templates, systems, and procedures to enhance efficiency, consistency, and service delivery across the Legal Department.
• Performs tasks related to legal department operations, including administrative, logistic, clerical, and office support.

Education

• Diploma of Vocational Studies (DEP) in Secretarial Studies, or Diploma of College Studies (DEC) in Secretarial or Paralegal Studies, or equivalent.

Experience

• Experience supporting corporate secretarial, governance, legal operations, or contract management functions.
• Strong understanding of corporate records, legal documentation, and document management practices.
• Experience maintaining databases, repositories, and information management systems.
• Demonstrated ability to coordinate multiple activities and stakeholders while maintaining accuracy and attention to detail.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong organizational, communication, and problem-solving skills.
• Experience working in a multinational or multi-jurisdictional environment is an asset.
• Proficiency in French (spoken and written) and advanced proficiency in English (spoken and written), given the nature of the duties and regular interactions with colleagues, partners, clients, or suppliers based abroad.
• Excellent planning and organizational skills; a sense of responsibility and the ability to execute tasks quickly.
• Proficiency in Microsoft Office software (Excel, Word, PowerPoint), Adobe Professional, and other relevant software

Benefits

• Great long-term career prospects and development opportunities 
• Challenging tasks in innovative and diverse teams 
• Attractive compensation system 
• Flexible working environment