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Added 8 mins ago
O
Lot Assistant
OPENLANE
Richmond, BC
- Full-time
…OPENLANE, a leader in automotive remarketing, is looking for a Lot Assistant with experience in coordinating vehicle inventory. The ideal candidate will have prior experience working at a…
Added 8 mins ago
SC
Field Operations Support Assistant
Service Corporation International
Winnipeg, MB
- Full-time
Oversees the processing of installation orders to grounds and maintenance departments
Added 8 mins ago
R
Administrative Assistant
RBC
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.
Added 8 mins ago
PV
Keyholder
Pet Valu
Vancouver, BC
- Part-time
Sweeping, dusting and other general store maintenance functions
Added 23 mins ago
Regional Quality Assurance Manager
Bureau Veritas
Burnaby, BC
Supervise and develop QA staff, including training, authorization, and record maintenance.
Added 38 mins ago
C
Assistant Track Maintenance Foreperson
CN
Jasper, AB
- Full-time
The incumbent supports the Track Maintenance Foreman in coordinating and completing track maintenance activities. The role assists with inspecting, repairing, and replacing track…
Added 38 mins ago
M
Senior Assistant Manager
Moxies
Pickering, ON
- Full-time
Moxies - Immediate Senior Assistant Manager Needed
Added 38 mins ago
SF
Accounting Assistant
Southlake Ford Lincoln
Newmarket, ON
- $45,000 to $65,000 CAD / year
- Full-time
Added 38 mins ago
E
Administrative Assistance, Grid Operations and Transformation
EPCOR
AB · Edmonton, Alberta
- Full-time
We are hiring a Full-Time Permanent Administrative Assistant position working out of Hugh J. Bolton Service Centre, located in Edmonton, AB.
Added 38 mins ago
Dental Assistant
University of Toronto
Toronto, ON
Under the general supervision of the manager, the incumbent provides dental assistant and administrative services to the undergraduate and graduate students, academic and administrative…
Added 53 mins ago
BP
Legal Assistant / Administrative Assistant
BC Public School Employers' Association
Vancouver, BC
- $68,760 to $74,827 CAD / year
- Full-time
Legal Assistant / Administrative Assistant (full-time temporary)
Added 1 hour ago
EC
Administrative Assistant
EHN Canada
Saskatoon, SK
- $22 to $25 CAD / hour
- Part-time
The Assistant will have the knowledge and skills to help research and compile data, meet or liaise with individuals and groups inside or outside of the company, and support the development,…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Night
Shoppers Drug Mart
Lloydminster, AB
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Kamloops, BC
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Kamloops, BC
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
FS
School Bus Driver - B LICENSE DRIVER BONUS
First Student
Perth, ON
- Part-time
Career Advancement Opportunities: Advance into operational, maintenance, management, and leadership roles in over 540 locations across the U.S. & Canada!
Added 1 hour ago
DT
Assistant Manager II
Dollar Tree Stores
New Westminster, BC
- Full-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 1 hour ago
Administrative Assistant
Government of Saskatchewan
Regina, SK
Added 1 hour ago
OH
Tissue Recovery Coordinator (GTA)
Ontario Health
Toronto, ON
- Full-time
Added 1 hour ago
C
Personal Assistant - UHNW
Confidential
Toronto, ON
- Full-time
A private family is seeking an experienced Personal Assistant to provide dedicated support with the coordination and management of their personal and family affairs. Based in downtown…
Added 1 hour ago
Renal Assistant - Renal Dialysis
Nova Scotia Health and IWK Health
Sydney, NS
Reporting to the Renal Program Manager and working under the direction of a Registered Nurse or delegate, the Renal Assistant is responsible for assisting nursing staff with set up and…
Added 1 hour ago
Housing Assistant (Term)
University of Toronto
Toronto, ON
Under the direction of the Housing Administrator, the Housing Assistant is responsible for assisting the Administrator in maintaining a positive quality of student life in the Charles…
Added 1 hour ago
YU
Registration and Program Assistant (Bilingual)
York University
Toronto, ON
- Full-time
Added 1 hour ago
BT
Administrative Assistant
Baker Tilly Canada
Windsor, ON
- Full-time
Database Maintenance: Update and maintain internal databases to ensure information is current and accessible.
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Leduc, AB
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…

NDT Global Group

Corporate Affairs Assistant

QC, Canada

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Job details

Posting language: English
Posted: Oct 26, 2026

Original job description

About NDT Global

NDT Global is the leading provider of inline diagnostic solutions, advanced data insights, subsea inspection, and integrity management services that safeguard energy-sector infrastructure. The company is recognized for its expertise in both ultrasonic inspection technologies - such as Pulse Echo, Pitch-and-Catch, Phased Array, and Acoustic Resonance (ART Scan) - and ultra-high-resolution Magnetic Flux Leakage (MFL) inspection services. These differentiated offerings, along with non-ultrasonic technologies like Inertial Measurement Units and others in development, enable NDT Global to deliver comprehensive asset integrity solutions.

Innovation is at the core of NDT Global's mission. We continuously challenge the boundaries of existing technologies to deliver transformational solutions that empower the industry to achieve safer, more cost-effective pipeline management. Our commitment to research and development drives the creation of vital new methods and tools that address the evolving needs of our customers while setting new industry standards.

By strategically applying inspection technologies to detect, diagnose, and model various types of threats, NDT Global provides predictive, decision-ready insights. These insights, driven by the world’s most accurate data, enable asset owners to optimize infrastructure health, drive operational efficiencies, reduce risk, and minimize their carbon footprint.

Purpose

The goal of the Corporate Affairs Assistant is to support the legal team and the broader organization through the coordination of corporate affairs, legal operations, governance activities, and legal information management. The role serves as a key resource for internal stakeholders by maintaining corporate records, managing legal systems and databases, coordinating legal processes, supporting governance activities, and ensuring that legal information is organized, accessible, and accurate. The position contributes to operational efficiency, consistency, and effective risk management across the organization.

Job Overview

Coordinates and maintains corporate records, legal entity information, authorizations, resolutions, and other governance-related documentation. Supports corporate secretarial activities and ensure legal information remains accurate, organized, and readily accessible.
Acts as a central point of coordination for legal information, systems, templates, precedents, and records. Maintain legal resources and support knowledge sharing across the Legal Department and the organization.
Serves as a super-user and co-administrator for contract management, corporate secretarial, intellectual property, and other legal systems. Maintain data integrity, prepare reports, and identify opportunities to improve data quality and efficiency.
Coordinates signatures, approvals, legal requests, entity-related filings, document retention activities, and other legal workflows while ensuring compliance with established procedures and deadlines.
Prepares, formats, reviews, and coordinates a variety of corporate and legal documents, including presentations, reports, resolutions, minutes, policies, forms, and correspondence.
Coordinates Legal Department meetings, governance activities, training sessions, and special projects. Tracks action items, manage follow-ups, and help ensure timely completion of deliverables.
Gathers information from various departments and external providers to support reporting, audits, due diligence exercises, compliance activities, and other corporate initiatives.
Supports the development and improvement of legal processes, templates, systems, and procedures to enhance efficiency, consistency, and service delivery across the Legal Department.
Performs tasks related to legal department operations, including administrative, logistic, clerical, and office support.

Education

Diploma of Vocational Studies (DEP) in Secretarial Studies, or Diploma of College Studies (DEC) in Secretarial or Paralegal Studies, or equivalent.

Experience

Experience supporting corporate secretarial, governance, legal operations, or contract management functions.
Strong understanding of corporate records, legal documentation, and document management practices.
Experience maintaining databases, repositories, and information management systems.
Demonstrated ability to coordinate multiple activities and stakeholders while maintaining accuracy and attention to detail.
Ability to handle confidential and sensitive information with discretion and professionalism.
Strong organizational, communication, and problem-solving skills.
Experience working in a multinational or multi-jurisdictional environment is an asset.
Proficiency in French (spoken and written) and advanced proficiency in English (spoken and written), given the nature of the duties and regular interactions with colleagues, partners, clients, or suppliers based abroad.
Excellent planning and organizational skills; a sense of responsibility and the ability to execute tasks quickly.
Proficiency in Microsoft Office software (Excel, Word, PowerPoint), Adobe Professional, and other relevant software

Benefits

Great long-term career prospects and development opportunities
Challenging tasks in innovative and diverse teams
Attractive compensation system
Flexible working environment

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More about this job

Responsibilities

The Corporate Affairs Assistant supports the legal team by managing corporate records, governance activities, and legal information systems. This role ensures operational efficiency by coordinating legal workflows, maintaining databases, and facilitating communication across the organization.

Requirements

Candidates must hold a diploma in Secretarial or Paralegal studies and possess experience in corporate governance or legal operations. Proficiency in Microsoft Office and strong organizational skills are required to manage complex legal documentation and multi-jurisdictional tasks.

Skills

Corporate governance
Legal operations
Document management
Contract management
Database maintenance
Records management
Legal research
Administrative support
Microsoft Office
Adobe Professional
Reporting
Compliance
Communication
Problem-solving
Organizational skills
Attention to detail

Benefits

Great long-term career prospects
Development opportunities
Challenging tasks in innovative and diverse teams
Flexible working environment

Visa sponsorship

Not detected in the job text

Keywords

Corporate Affairs
Legal Operations
Governance
Corporate Records
Contract Management
Intellectual Property
Data Integrity
Compliance
Document Retention
Legal Documentation
Microsoft Office
Adobe Professional
Energy Sector
Infrastructure
Asset Integrity
Reporting
Audits
Due Diligence
Secretarial Studies
Paralegal Studies

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