HVAC Estimator

Neelands is a family owned, private Canadian company that has been in the refrigeration and HVAC business since 1958. We have a long history of providing comprehensive refrigeration and HVAC design, installation, and service offerings to Supermarkets as well as Commercial and Industrial markets across North America. We are a leader in advanced refrigeration technologies and state of the art products, offering turnkey solutions for new construction, retrofits for existing facilities, system controls, HVAC services, and sustainable energy services.

Since 1958, Neelands has been providing industry-leading and customized solutions for a broad range of industries and businesses. We are proud to have a dedicated and highly skilled technical team that is focused on refrigeration, HVAC, energy management, controls, equipment sales, and service and maintenance.

Neelands Group began as a family-run business and, to this day, we treat our team like extended family. We offer a competitive salary, learning opportunities, and a range of benefits.

The Position:

Neelands is searching for a HVAC Estimator to be part of our Service HVAC Department. This role will report to the Service Manager, HVAC and will be responsible for preparing accurate estimates for HVAC repairs, replacements, retrofits, and small projects, while coordinating approved work from quotation through completion and billing. This role will work closely with customers, technicians, suppliers, subcontractors, and internal teams to ensure work is completed safely, efficiently, on budget, and with a high level of customer satisfaction.

This is a full-time, in-office position based in either our Burlington, Ontario or Collingwood, Ontario location. The salary range for this role is $55,000 – $70,000. Please note the salary information is general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

Responsibilities:

• Review technician recommendations, service reports, drawings, and customer requirements to prepare accurate quotations for HVAC repairs, replacements, and small project work.
• Develop labour, material, equipment, and subcontractor cost estimates.
• Obtain pricing from suppliers and subcontractors and prepare scopes of work, inclusions, exclusions, and assumptions.
• Maintain quote records and follow up on outstanding quotations.
• Process change requests and additional work quotations as required.
• Coordinate approved quoted work, including scheduling technicians, ordering materials and equipment, and creating purchase orders.
• Communicate approved work requirements to technicians, customers, suppliers, and subcontractors.
• Monitor the progress of quoted work and assist in resolving scheduling, material, or scope-related issues.
• Provide customers with updates throughout the quoting and coordination process.
• Support dispatch and service administration functions as required.
• Review completed work for estimate accuracy and ensure jobs are ready for invoicing.

Qualifications:

• 3-5 years of commercial HVAC industry experience preferred.
• HVAC estimating, service coordination, project coordination, or field experience considered an asset.
• Ability to read drawings, specifications, and technical documents.
• Proficient with Microsoft Office; ERP software experience is an asset.
• Post-secondary education.

What you Bring to the Team:

• Strong estimating and job costing abilities.
• Excellent organization and attention to detail.
• Effective communication and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving and decision-making skills.
• Commercial awareness and focus on profitability.
• A self-starter who is highly effective working independently and within a team
• Flexibility, along with the ability to operate well under pressure
• A positive, hands-on, “can-do” attitude

Why join Neelands? 

• Paid Time Off – Vacation & Sick Days
• Benefits
• RRSP/DPSP
• Competitive Salary
• Paid weekly
• Employee Assistance Program (EAP)
• Professional Development and Training

Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results.

Neelands Group Limited is committed to providing accessible employment practices that comply with Accessibility standards and regulations. If applicants require accommodation for a disability during the recruitment process, they must make their needs known in advance. Please notify Human Resources or the hiring manager upon scheduling your interview.

If you are a team player and you are looking for an opportunity to grow with Neelands, we encourage you to submit your resume.

We thank all applicants for their interest in Neelands; however only those selected for an interview will be contacted. Please no phone calls or agencies.

Neelands is an equal opportunity employer.

Accommodations are available upon request. If applicable, please inform Neelands Group Limited of accommodations that are required during the recruitment process.