Document Controller

About the role

We are looking for a PDM Coordinator (Document Controller) to provide and ensure a proficient, effective, timely and quality document management and control service throughout the Project’s lifecycle, across dispersed teams, time-zones, and geographies, whilst being based in Montreal.

This role is a great opportunity for a team player who has great stakeholder engagement skills, team leadership experience, and a strong understanding of Document Control processes. The successful candidate will also be involved in project set up, contractor engagement and onboarding and implementing ongoing process improvements.

What you’ll bring

• A commitment to the safety of yourself and your team

• Minimum 5+ years' experience in a document control role working on large projects

• Experience in engineering and construction projects

• Previous experience in managing small to medium document control teams

• Excellent collaboration and engagement skills dealing with stakeholders’ groups and team members

• Previous exposure in installing and managing Document Control systems and processes

• Previous experience in project set-up and contract/project close-out and handover

• Previous experience in managing suppliers, contractors and/or vendor teams

• Ability to oversee, manage and report on the team’s workload

• Ability to excel in a fast-paced work environment

It will also be beneficial if you have:

• Document Control experience across the project lifecycle, from Order of Magnitude study to handover and close-out

• Experience working at or supporting projects on site

• Prior experience with InEight Document and SharePoint

Key Responsibilities

• Quality control and verification of project deliverables from contractors and ESPs

• Training and technical support for internal and external stakeholders

• Participation in coordination meetings and communication follow-up

• Reporting and data cleansing, in collaboration with the PDM Lead

• Follow-up on pending project deliverables and RFI documentation

• Systems to be required SharePoint, InEight, MS Office.

• Onboard new starters, coach, and buddy up to ensure the ongoing development of DCs.

• Train DCs on internal PDM processes.

• Produce and distribute weekly expediting report.

• Escalate issues not resolved within 24hrs to Lead.

• Conduct fortnightly contractor check-ins.

• Review CDS with each contractor, monthly.

• Maintain distribution matrix, monthly.

• Attend project meetings, as per project cadence and engage regularly F2F with project peers.

• Conduct ongoing user system training (InEight, SharePoint)

• Deliver plan for project setup and handover planning requirements as defined by Lead.

• Role model stakeholder responsiveness (?24hrs).

• Actively participate in improvement idea generation and any associated implementation of CI initiatives.

• Streamline InEight and SharePoint access requests.