Payroll & Accounting Coordinator

Location: Edmonton, Alberta

Role: In-office position

Employment Type: Full-Time

Department: Finance & Accounting

Reports To:  Controller

Compensation: Based on experience; $55,000 - $60,000

New Star Capital is seeking a full-time Payroll and Accounting Coordinator to join its accounting team located at its head office in South Edmonton. The Payroll and Accounting Coordinator will report to New Star’s Controller and CFO.

About us:

We operate a growing group of diverse businesses in the casino, registry, recycling, car wash and real estate industries. You can learn more about our company by visiting: www.newstarcapital.com.

• Our Company has been in business for 30 years;

• We’re a private, for-profit, family-owned, stable business;

• We’re invested in diversified industries that are highly recession resistant;

• We’re growing! Adding new locations at a measured pace.

Position Summary

We are seeking a detail-oriented and organized Payroll & Accounting Coordinator to join our Finance & Accounting team. This position will provide support for payroll processing and day-to-day accounting activities across the organization.

The successful candidate will have strong attention to detail, excellent organizational skills, and the ability to handle confidential information with discretion. This is an excellent opportunity for someone looking to build or expand their experience in both payroll and accounting within a fast-paced, multi-location environment.

Key Responsibilities

Payroll

• Maintain employee payroll records, including new hires, terminations, changes to compensation, banking information, benefits, and tax information.
• Process payroll on a biweekly basis for employees across multiple locations and business:
• Review electronic timesheets for accuracy and follow up on discrepancies (we use bio-clock technology for time capture);
• Process employee deductions, benefits, vacation, sick time, and other payroll-related adjustments.
• Process terminations and ROEs, calculate final pay (as required per Alberta Labour Standards);
• Keeping record and obtaining manager authorization of payroll changes and reflecting those in Payworks;
• Processing and reviewing preview payroll register that incorporates any payroll changes during period;
• Posting payroll journal entries in Acumatica after each pay cycle and posting the payroll accrual at month end;
• Running payroll reports from Payworks for Record keeping and for the Management Team – Department hours by employees, overtime, payroll register, fund summary report;
• Bioclock troubleshooting, helping managers will clock issues
• Reconciling Employee housing and related payroll deductions and deposits.
• Respond to employee and manager payroll inquiries in a professional and timely manner.
• Maintain accurate and confidential payroll documentation.
• Ensure payroll practices comply with applicable federal and provincial legislation and company policies.

Benefits

· Benefit administration of employee plans: entitlement, enrollment, termination;

· Reconciliation of monthly invoices to payroll deductions and active employee for the first pay of each month;

· Updating benefit deductions for each new plan year.

WCB:

· Manage WCB calculations – complete reporting for annual estimates, actual and mid-year true ups where necessary.

Accounting

• Perform reconciliations and tracking for daily sales, cash, and inventory between counts, bank records, and software reporting;
• Complete bank reconciliations;
• Prepare, review and post month-end journal entries and accruals;
• Reconcile customer accounts and prepare payments;
• Respond to account inquiries;

Credit Card & Accounts Payable Support

• Prepare credit card reconciliations and manage payment deadlines;
• Post accounts payable and payment batches in Acumatica;
• Provide accounts payable support as required. 

Additional Responsibilities:

· Provide administrative support including filing and maintaining organized records;

· Assist with special projects and other duties as required.

This job description is not intended to be all-inclusive. You may perform other related duties as required to meet the ongoing needs of the organization.

Qualifications & Experience

• 2+ years of experience in payroll and/or accounting administration.
• Experience processing Canadian payroll is required.
• Payroll Compliance Professional designation (PCP) or working toward the designation, is required.
• Strong knowledge of payroll processes and Canadian payroll legislation.
• Strong Microsoft Excel skills.
• Experience with Payworks or another payroll system is an asset.
• Experience with Acumatica or another accounting/ERP system is an asset.
• Experience working with payroll for multiple locations or entities is an asset.

Skills & Competencies

• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage competing priorities and meet strict payroll deadlines.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with a high degree of discretion.
• Strong Excel and data-entry skills.
• Ability to work independently while also being a collaborative member of the Finance team.
• Positive, professional, and service-oriented approach.
• Willingness to learn and take on additional responsibilities as the role develops.

What We Offer

• Competitive compensation.
• Comprehensive benefits package.
• Opportunities for professional development and advancement.
• A collaborative and supportive Finance & Accounting team.

How to Apply

Please submit your resume and cover letter outlining your relevant experience and qualifications.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.