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Added 35 mins ago
Creative Services Coordinator
National Bank of Canada
AB · Edmonton, AB
Full-time
As a Creative Services Coordinator (junior graphic designer) in the Creative Services (Marketing) team at National Bank, you’ll support the delivery of high-quality print and digital…
Added 1 hour ago
Health and Safety Coordinator
Oneida Nation of The Thames
Southwold, ON
Full-time
The Coordinator serves as the primary point of contact for health and safety matters, providing guidance to management and staff, coordinating the Workplace Health and Safety Committee and…
Added 1 hour ago
Interfacility Transport Coordinator - VECTRS
Shared Health-Soins Communs
Winnipeg, MB
Full-time
The role of the Virtual Emergency Care and Transfer Resource (VECTRS) Interfacility Transport Coordinator is to receive and process requests for medical assistance and medical…
Added 1 hour ago
Interfacility Transport Coordinator - VECTRS
Shared Health-Soins Communs
Winnipeg, MB
Full-time
The role of the Virtual Emergency Care and Transfer Resource (VECTRS) Interfacility Transport Coordinator is to receive and process requests for medical assistance and medical…
Added 1 hour ago
Interfacility Transport Coordinator - VECTRS
Shared Health-Soins Communs
Winnipeg, MB
Full-time
The role of the Virtual Emergency Care and Transfer Resource (VECTRS) Interfacility Transport Coordinator is to receive and process requests for medical assistance and medical…
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Plant Operations Coordinator Intern
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ON · Chatham-Kent, ON,CA
Full-time
…to be completed the fourth quarter of 2026, subject to legal requirements and board approval. Should you accept this position, it is anticipated that, following conclusion of the…
Added 2 hours ago
Junior Business Data Analyst - Winter 2027 Co-op
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Coordinator, Construction Services
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ON
The Coordinator, Construction Services, manages and administers medium-complexity construction, professional services and service contracts during construction to ensure compliance with…
Added 2 hours ago
Coordinator, Construction Services
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ON
The Coordinator, Construction Services, manages and administers low-complexity construction, professional services and service contracts to ensure compliance with contract requirements. The…
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Shipping & Receiving Coordinator
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Full-time
The Shipping & Receiving Coordinator is responsible for supporting the day-to-day shipping and receiving operations, including receiving incoming shipments, preparing outgoing orders,…
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Health, Safety & Environmental Coordinator
DMC Recruitment Group
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Health, Safety & Environmental (HSE) Coordinator - INDUSTRIAL
Added 3 hours ago
Internal Medicine
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Kelowna, BC
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…multidisciplinary team approach. You will work with a Palliative Care Nurse Coordinator, a Transition Liaison and a Social Worker, providing wholistic care to patients and…
Added 4 hours ago
Sync & Licensing Coordinator
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Toronto, ON · Greater Toronto Area, Canada
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The Sync & Licensing Coordinator plays a key role in supporting the day-to-day operations of the Sync & Visual Media Licensing department. This is a highly organized, detail-driven role…
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Warehouse Coordinator, 4:30pm-2:30am (18-month contract)
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Contract
The Warehouse Coordinator role offers an administrative support to the warehouse operations of a dedicated McDonald's distributorship with responsibility for planning/scheduling of manpower…
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Disability and Wellness Coordinator (temporary position up to two (2) years)
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HR Coordinator (Temporary, Maternity Leave Coverage)
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We are currently seeking a temporary HR Coordinator who is passionate about delivering exceptional employee experience and supporting a collaborative workplace culture.
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Interfacility Transport Coordinator - VECTRS
Winnipeg Regional Health Authority
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The role of the Virtual Emergency Care and Transfer Resource (VECTRS) Interfacility Transport Coordinator is to receive and process requests for medical assistance and medical…
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Scheduling Clerk - Home Care
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…Program, the Scheduling Clerk, in collaboration with the Resource Coordinator, assists in the maintenance of Direct Service Staff* schedules by entering data in to the Home Care scheduling…
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Interfacility Transport Coordinator - VECTRS
Winnipeg Regional Health Authority
Winnipeg, MB
The role of the Virtual Emergency Care and Transfer Resource (VECTRS) Interfacility Transport Coordinator is to receive and process requests for medical assistance and medical…
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Interfacility Transport Coordinator - VECTRS
Winnipeg Regional Health Authority
Winnipeg, MB
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Added 6 hours ago
Events and Programs Coordinator
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…results-driven individual for the position of Events and Programs Coordinator to support CPABC member and community engagement events and seminars. We are proud and honoured to have been…
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IT GRC Coordinator
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The IT GRC Coordinator supports the organization's Governance, Risk Management, and Compliance (GRC) activities. This is a supportive role that assists with maintaining IT policies,…
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New Value Solutions

Administrative Coordinator (ID#5542)

Vancouver, BC, Canada
Greater Vancouver, BC, Canada

Job type: Contract
Apply by: Oct 24, 2026
Experience: 3+ years of administrative experience supporting senior management and/or Director-level operations.
Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

New Value Solutions, a national IT consulting company, is seeking a part-time Administrative Coordinator to provide confidential administrative support to senior leadership and support the day-to-day operations of an Internal Audit function.

The Administrative Coordinator will be responsible for preparing reports, reviewing financial information, coordinating meetings and schedules, maintaining departmental systems and records, supporting onboarding activities, and providing administrative support to the broader team. The successful candidate will demonstrate excellent organization, discretion, attention to detail, and the ability to independently manage multiple priorities in a confidential and fast-paced environment.

Responsibilities

Prepare monthly and quarterly operational statistics and reports in accordance with established reporting standards and timelines.
Review departmental monthly financial reports, verify expense accounts and supporting documentation, and identify discrepancies.
Maintain accurate departmental records of leased laptops, monitors, PCs, and other equipment.
Perform editorial reviews of audit reports, correspondence, presentations, and other departmental documents.
Prepare and document accurate meeting minutes, action items, and related materials.
Coordinate appointments, meetings, conferences, and team events, including meeting rooms, agendas, PowerPoint presentations, speaking notes, and catering arrangements.
Support new employee onboarding activities, including coordinating requirements with Facilities Management and IT.
Maintain SharePoint team sites, network files, and audit management systems while ensuring the confidentiality and security of sensitive information.
Receive, screen, and appropriately refer inquiries from internal and external stakeholders.
Coordinate and maintain the Director's schedule as required.
Provide administrative support to members of the Internal Audit team as needed.
Order, authorize, and maintain office supplies and stationery.
Prepare and submit purchase requisitions, travel and business expense claims, staff travel requests, IT requests, course and conference authorizations, and facilities service requests.
Support non-routine and confidential special projects as assigned.
Perform other related administrative duties as required.

Requirements

3+ years of administrative experience supporting senior management and/or Director-level operations.
General financial knowledge and experience reviewing financial information, verifying supporting documentation, and identifying discrepancies.
Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and Copilot.
Demonstrated ability to exercise sound judgment, discretion, integrity, and professionalism when handling confidential and sensitive information.
Strong organizational and time-management skills with the ability to independently manage priorities and deadlines.
Demonstrated ability to work as a self-starter, learn quickly, and advance work with minimal direction.
Experience working in a dynamic environment with multiple priorities, competing demands, and tight timelines.
Excellent relationship-building and interpersonal skills when working with internal teams and business partners.
Strong verbal and written communication skills.
Strong attention to detail and accuracy in preparing, reviewing, and maintaining reports, documentation, and records.
Diploma or certificate in Business Administration, Office Administration, or a related discipline.
Ability to work onsite in Richmond, BC two days per week, with flexibility to work additional hours as required based on workload and activity volume, up to a maximum of 166 hours per month.

ID#5542

If you have the necessary expertise and are able to work in Canada, please submit your resume. While we thank all candidates in advance for their application, only those shortlisted will be contacted.

Apply About employer

More about this job

Responsibilities

Provide confidential administrative support to senior leadership and the Internal Audit team, including preparing reports, reviewing financial information, and maintaining departmental records and systems. Coordinate schedules, meetings, onboarding, purchasing, and requests, while supporting document reviews and special projects.

Requirements

Requires at least three years of administrative experience supporting senior management or Director-level operations, general financial review experience, and advanced proficiency with Microsoft 365 applications. Candidates should have strong organizational, communication, interpersonal, and detail-oriented skills, exercise discretion with confidential information, and hold a diploma or certificate in Business Administration, Office Administration, or a related discipline.

Skills

Administrative Support
Financial Report Review
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Copilot
Meeting Coordination
Records Management
Confidential Information Handling
Scheduling
Written Communication
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Internal Audit
Administrative Coordination
Senior Management Support
Operational Statistics
Financial Reports
Expense Verification
Discrepancy Identification
Equipment Records
Editorial Review
Meeting Minutes
Schedule Coordination
Employee Onboarding
SharePoint
Audit Management Systems
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
Copilot
Purchase Requisitions
Travel Expense Claims
Confidentiality
Records Management
Office Administration

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