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Added 51 mins ago
NC
Solutions Architect
NAV CANADA
Ottawa, ON
- Full-time
Contribute to NAV CANADA’s overall Technology program with growing experience and knowledge of specialty systems function and field utilization.
Added 1 hour ago
Technician
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Montreal, QC · Anjou, QC
…leading national distributor, has a job open in Anjou. The Field Service Technician is required for a busy, cleaning equipment repair company and will be responsible for carrying out all…
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Coordinator, Construction Services
Defence Construction Canada
NT · NWT, Yellowknife_, Northwest Territories
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Added 1 hour ago
PH
Site Supervisor S2 Up to 8 FTE
Provincial Health Services Authority
Whistler, BC
- Full-time
…discipline specific Technical Practice Lead and or Technical Coordinator. Duties/Accountabilities: 1. Oversees the supervision, support and coordination of the workflow and staffing…
Added 1 hour ago
KP
Logisitc Operations Coordinator
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Oakville, ON
- Full-time
Our customer is looking for a permanent Logistics Operations Coordinator who is detail-oriented, proactive, and able to thrive in a team environment while taking ownership of their work.
Added 1 hour ago
TS
Administration/Project Coordinator
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- Full-time
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Added 2 hours ago
T
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- Contract
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Added 2 hours ago
LH
CCM-Care Coordinator Manager - Multiple Future Opportunities
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Brantford, ON
- $18.42 to $27.02 CAD / hour
- Full-time
…at the heart of everything we do, and we are seeking a Care Coordinator Managerwho shares this same…
Added 4 hours ago
WC
Business Development Representative (2026-397-CP)
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Toronto, ON
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Added 5 hours ago
SL
Human Resources Coordinator - Automotive Building
Sodexo Live!
Toronto, ON
- Part-time
Location: We are seeking an experienced Human Resources Coordinator to support Sodexo Live! operations at the Automotive Building, Toronto ON.
Added 7 hours ago
AU
Human Resources Coordinator
Allied Universal
Winnipeg, MB
- $55,000 CAD / year
- Full-time
We are North America's leading security and facility services provider with approximately 300,000 service personnel. At Allied Universal(R), we pride ourselves on fostering a promote from…
Added 7 hours ago
H
Assessor Coordinator Degree
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Regina, SK
- Full-time
…Intake, and as part of an interdisciplinary team, the Assessor Coordinator is responsible to respond to initial requests for information and services across Mental Health and Addiction…
Added 7 hours ago
H
Assessor Coordinator Degree
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Added 8 hours ago
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Growth Coordinator
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- Full-time
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Added 8 hours ago
FO
Client Services Coordinator
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Added 9 hours ago
CS
Bilingual Communications and Marketing Coordinator
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Added 9 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
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…clinical trials, data-sharing, confidentiality, third-party service agreements, etc.) based on the requirements of the…
Added 9 hours ago
R|
Clinical Research Coordinator – Physiotherapist
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MC
Manager, Supply Chain / Gestionnaire, Gestion de la chaîne d’approvisionnement
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Lead supply-chain business continuity and scenario planning for critical materials, labour, warehousing, transportation, equipment, and external storage or service needs.
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TT
Inside Sales Coordinator
Top Tier Talent Group
Toronto, ON
- Full-time
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Added 10 hours ago
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Radiation Safety Officer
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Surrey, BC
- Full-time
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Added 10 hours ago
NC
Solutions Architect
NAV CANADA
Ottawa, ON
- Full-time
Contribute to NAV CANADA’s overall Technology program with growing experience and knowledge of specialty systems function and field utilization.
Added 11 hours ago
NS
2627-216 - Project Coordinator (PS2), NSCC International - Central Office
Nova Scotia Community College - NSCC
Halifax, NS
- Full-time
Reporting To The Manager, NSCC International And The Manager, International Learning (outbound), The Project Coordinator, NSCC International Will Be Responsible For:
Added 12 hours ago
SC
Admissions Coordinator
Swenam College
Burnaby, BC
- Full-time
Swenam College is seeking a proactive, personable Admissions & Community Outreach Coordinator to connect prospective students with career-focused education and build meaningful…

Newcomer Women's Services Toronto

Intake Coordinator - Admin Support (OBTP)

Toronto, ON, Canada

Hourly rate: $ 24.54 · Full-time

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Job details

Pay: Hourly rate: $ 24.54
Job type: Full-time
Apply by: Nov 25, 2026
Experience: 2 years’ experience in a community services environment or a related field
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

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Intake Coordinator - Admin Support (OBTP)

Ontario Bridging Training ProgramsFull TimeToronto, ON$24.54 CAD per hour

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Position Title: Intake Coordinator - Admin Support (OBTP) (Leave Coverage)

Location: 245 Fairview Mall Drive, Unit 201, North York, ON, and with the possibility of working at any of our other locations.

Vacancy: Existing

Vacancy number: OBTP - 0007

Number of openings: 1

Hourly rate: $ 24.54

Hours: 37.5 hours per week, Full-time, In- person, 8:30pm - 5pm

Classification: Temporary - Full Time, up until November 2027 (Extended Leave Coverage)

Application Deadline: October 31, 2026, 11:59 PM EST

Position Summary

As a member of the Bridging Training Program Team, you will be involved in providing support to all service users of Newcomer Women’s Services Toronto (NEW). The Coordinator is the first point of contact for the organization and will assist in carrying out the administrative operations for all programs and services delivered from our Fairview location and in accordance with the standards set out by the organization and its funders.

The Intake Coordinator is responsible for efficiently and accurately answering enquiries on the phone and in person to new and existing clients, as well as providing general information in a warm professional manner ensuring customer service satisfaction at all times. In addition, the position is responsible for providing administrative support to staff ensuring that schedules are managed and data entries are entered in a timely manner. The Coordinator is also responsible for coordinating activities related to intake, customer service and employer accounts in CAMS, etc. The role will maintain contact with clients through intake and referrals and provide administrative support including filing and ensuring that schedules and databases have accurate information and are managed efficiently. The Coordinator will notify customers of new workshops and services. As well, the incumbent will work as part of the team to manage new and dormant files. The Coordinator will manage the resources in the reception by replenishing and ensuring they are current and reflect the needs of customers.

Duties & Responsibilities

Manage the front desk at the reception answering telephone and walk-in queries, accurately and efficiently by adhering to the agency’s customer service standards. The standards are defined as a level of quality service that meets or exceeds the expectations of the client according to the stated accountabilities for answering all inquiries
Support the all programs staff by acting as an agency triage by assessing client needs and providing accurate internal program referrals
Provide initial information about agency programs and services
Book clients for Intake appointments, information sessions and workshops by collecting tombstone information to ensure appropriate service and to reduce over booking. In addition, enter information into data management systems (CAMS and Internal OS) by collecting basic information to ensure appropriateness and for statistics
Maintain records of transactions and contacts with clients. In addition, enter and update client profiles into the organization’s database.
Provide clients with reminder notice to the sessions to ensure their participation.
Assist with scheduling appointments for all programs and services
Prepare file folders for case management and maintain an adequate supply of intake and assessment forms
Manage the file distribution process by ensuring that files assigned for case management are reflective of available employment consultants, and that files for unavailable (vacation, sick) staff are reassigned, in order to reduce client’s wait time
Prepare forms and enter employer and data in an error free manner and maintain the databases
Identify and address client issues through active listening and respond in a timely manner.
Assist with mail distribution both incoming and outgoing as well as ensure adequate supply of postage stamps for prompt delivery
Responsible for ordering office supplies and tracking inventory in an efficient way and Liaising with organizations suppliers/vendors as assigned
Provide Intake/statistical reports in order to ensure efficiency and track progress in service delivery
Actively listen to client issues and work with the team to address them and find resolution in a timely manner
Assist with outreach and marketing to promote the products and services of the organization to increase awareness and attract new customers
Ensure client satisfaction through maintaining ongoing, effective communication with clients, partners, and the community
Submit monthly Intake activity report to the Manager
Submit weekly operational report of Intake to the Manager
Other duties/tasks might be assigned by the Manager

Team Contributions and Expectations

Committed to the contribution toward program targets and outcomes as defined by the funders upholding organization’s mission/vision
Participate in training of new staff, practicum students and volunteers as required
Attend workshops and training as recommended by NEW
Take an active role in the upkeep of staff areas and offices
Participate on committees as needed

POSITION MINIMUM QUALIFICATION

Community College diploma in Business Administration
2 years’ experience in a community services environment or a related field
Knowledge of the newcomer settlement and Employment Ontario sectors with a good understanding of challenges faced by prospective immigrants, newcomers to Canada, women, and youth
Able to provide services and support to ensure the administrative functions of the office are running smoothly with ability to manage the front desk reception
Knowledge of community and government services
Organizational skills to manage and coordinate resources
Organized and tidy to maintain efficiency in the flow of information and an aesthetically pleasing work area
Able to work under pressure with competing demands and duties within tight timelines
Above average working knowledge of Windows environment including Word, Excel and Outlook and ability to provide computer troubleshooting
Strong interpersonal skills, cultural sensitivity and awareness as well as political acuity in order to interact with people from diverse backgrounds and other stakeholders
Exceptional patience, language sensitivity, client sensitivity and mature judgment including managing confidentiality
Well developed communication (written and verbal) creative problem-solving skills
Team player who is also able to take initiative

Apply Now

If you’re passionate about leveraging your skills to make a social impact, we’d love to hear from you!

Newcomer Women’s Services Toronto is an equal opportunity employer and encourages applications from women, newcomers, and underrepresented groups.

Note: Accommodations are available upon request for all aspects of the selection process. Please inform us of any needs in advance.

Disclaimer: Artificial Intelligence (AI) tools will not be used in the screening, evaluation or selection of candidates. All applications are reviewed and assessed by our hiring team.

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More about this job

Responsibilities

Manage reception and respond to client inquiries, assess needs, coordinate intake appointments and referrals, and maintain accurate client records in CAMS and internal systems. Provide administrative support to program staff, manage files and office supplies, prepare intake reports, and help resolve client issues while promoting the organization’s services.

Requirements

A community college diploma in Business Administration and at least two years of experience in community services or a related field are required. Candidates should understand newcomer settlement and Employment Ontario services, have strong organizational, communication, and interpersonal skills, and be proficient with Windows, Word, Excel, and Outlook.

Skills

Front Desk Reception
Client Intake
Customer Service
Appointment Scheduling
Data Entry
Database Management
Client Referrals
File Management
Report Preparation
Microsoft Word
Microsoft Excel
Microsoft Outlook
Communication
Active Listening
Problem-Solving
Inventory Management

Visa sponsorship

Not detected in the job text

Keywords

CAMS
Internal OS
Microsoft Windows
Microsoft Word
Microsoft Excel
Microsoft Outlook
Client Intake
Newcomer Settlement
Employment Ontario
Community Services
Front Desk Reception
Customer Service
Client Referrals
Appointment Scheduling
Data Entry
Database Management
File Management
Intake Reporting
Employer Accounts
Outreach
Marketing
Office Administration
Inventory Management
Confidentiality
Cultural Sensitivity
Active Listening
Problem-Solving

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