Office Administrator

Company Description Nexus Gremont Capital Advisors is a specialized capital advisory firm focused on commercial real estate and AI infrastructure financing across North America. The firm advises developers, investors, owner-operators, and technology companies on structuring and securing capital for complex transactions, ranging from real estate developments to data centers, GPU clusters, and AI compute assets. Its expertise includes construction and development financing, bridge loans, permanent debt, private credit, equipment finance, mezzanine capital, preferred equity, and joint venture structures. Nexus Gremont collaborates with a broad network of banks, debt funds, private credit providers, family offices, institutional investors, and technology lenders to tailor capital solutions to each transaction. As AI transforms the global economy, the firm bridges commercial real estate and digital infrastructure, enabling clients to navigate new financing challenges with disciplined underwriting and strategic capital structuring.

Role Description The Office Administrator is a full-time, on-site role based in Toronto, ON, responsible for ensuring smooth daily operations of the office. This role manages reception duties, greets visitors, handles incoming calls and emails, and maintains a professional and organized office environment. The Office Administrator coordinates meeting schedules, books conference rooms, supports travel arrangements, and assists with document preparation, filing, and record keeping. The role also involves managing office supplies and equipment, liaising with vendors and service providers, and supporting team members with administrative tasks such as expense tracking, data entry, and basic reporting. The Office Administrator collaborates closely with leadership and staff to support client-facing activities, maintain confidentiality, and uphold high standards of service and efficiency.

Qualifications

• Strong Office Administration and Administrative Assistance skills to manage daily operations, organize workflows, and support team members effectively.
• Excellent Communication skills, both written and verbal, with the ability to interact professionally with clients, partners, and colleagues.
• Customer Service orientation, demonstrating responsiveness, professionalism, and a focus on positive stakeholder experiences.
• Comfort with productivity tools (e.g., Microsoft Office or Google Workspace), calendar management, and document management systems.
• Strong attention to detail, time management, and organizational skills, with the ability to prioritize multiple tasks in a fast-paced environment.
• Ability to work on-site in Mississauga, ON, maintain confidentiality, and handle sensitive information with discretion.
• Previous experience in an office administration or front-office role; experience in financial services is an asset.
• Post-secondary education in business administration, office management, or a related field is preferred but not mandatory.
• Mortgage Agent Level 1 or 2 is desirable
• Working knowledge of ChatGPT and Claude AI will be an advantage.