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Added 10 mins ago
TL
Accounting / E-Billing Clerk
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
Working with the office manager, accounting manager, and-billing coordinator, the qualified applicant will be responsible for all phases of client billing including: bill preparation,…
Added 10 mins ago
TL
Legal Administrative Coordinator/Law Clerk
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
We are looking for a Legal Administrative Coordinator/Law Clerk with 1–3 years of experience working in an immigration and refugee law firm to join our growing team.
Added 11 mins ago
OH
Coordinator: Volunteers
Ottawa Humane Society
Ottawa, ON
- $25.98 to $31.63 CAD / hour
- Full-time
The Coordinator: Volunteers is responsible for coordinating day-to-day operations of the Volunteer program at the Ottawa Humane Society (OHS).
Added 11 mins ago
TC
Facility Maintenance Attendant I
The Corporation of the City of Markham
Markham, ON
- Up to $17.95 CAD / hour
- Part-time
- Temporary
Reporting to the Supervisor/Coordinator of Facility Operations, this position is responsible for assisting with facility operations maintenance, cleaning and repair work related to arenas,…
Added 40 mins ago
R|
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Added 40 mins ago
ST
Service Coordinator
Spartakus Technologies
Kirkland, QC
- Full-time
As our Service Coordinator, you will help keep customer projects and software renewals on track for Spartakus APM and LubeIT. You will work with our technical specialists, Account Managers,…
Added 54 mins ago
Trucking Coordinator
Total Oilfield Rentals
Leduc, AB
Reporting to the Branch Manager, the Trucking Coordinator will be essential in managing the day-to-day trucking operations. You will work closely with drivers, dispatchers, and clients to…
Added 54 mins ago
OC
Manager, Residence Services
Olds College
Olds, AB
- $87,000 to $95,000 CAD / year
- Full-time
Oversee residence administrative and financial operations, including registration, student accounts, residence fees, meal plans, deposits, refunds, adjustments, and move-in/move-out…
Added 54 mins ago
A
Logistics & Warehouse Coordinator / Coordonnateur(trice) logistique et entrepôt
ALS
Montreal, QC · CAN - QC - Montreal (Saint-Laurent)
- Full-time
Fournir un soutien aux opérations régionales lorsque requis.
Added 2 hours ago
S&
E-Commerce Coordinator
Silk & Snow
Toronto, ON
- Full-time
The E-commerce Coordinator will support the day-to-day operations and optimization of Silk & Snow's online store. Reporting to the Manager, E-commerce, you'll help maintain the health of…
Added 2 hours ago
EU
Administrative & Business Development Coordinator
EIU Unity Builders
Toronto, ON · Greater Toronto Area, Canada
- Full-time
WE’RE HIRING | Administrative & Business Development Coordinator
Added 2 hours ago
RB
Regional Coordinator
Royal Bank of Canada
Vaughan, ON
- Full-time
Added 2 hours ago
CO
Fleet Asset Coordinator
County of Simcoe
Midhurst, ON
- Full-time
…to manage all areas of the County’s corporate vehicle fleet operations, including acquisition, inventory and disposal. This position may be required to take business calls and provide…
Added 2 hours ago
F
Customer Service & Operations Coordinator
FASTSIGNS®
Toronto, ON · North York, ON
- Full-time
We're looking for a friendly, organized, and detail-oriented Customer Service & Operations Coordinator to join our team. This position plays an important role in managing customer…
Added 2 hours ago
RO
School Experiences Coordinator (12-month Contract)
Royal Ontario Museum
Toronto, ON
- $35.15 to $40.19 CAD / hour
- Part-time
We are seeking a highly organized, service-oriented School Experiences Coordinator to oversee the scheduling, administration, and day-to-day coordination of ROM's onsite and online…
Added 2 hours ago
RO
Coordinator, Events Sales Business Operations
Royal Ontario Museum
Toronto, ON
- $70,263 to $80,300 CAD / year
- Full-time
We are seeking a highly organized and detail-oriented Coordinator, Events Sales Business Operations to support the administrative and business operations behind ROM’s event sales portfolio.
Added 3 hours ago
CO
Facility Maintenance Attendant I
City of Markham
Markham, ON
- Part-time
Reporting to the Supervisor/Coordinator of Facility Operations, this position is responsible for assisting with facility operations maintenance, cleaning and repair work related to arenas,…
Added 3 hours ago
CO
Facility Maintenance Attendant I
City of Markham
Markham, ON
- Part-time
Reporting to the Supervisor/Coordinator of Facility Operations, this position is responsible for assisting with facility operations maintenance, cleaning and repair work related to arenas,…
Added 3 hours ago
BB
Project Coordinator
Bosch Building Technologies
QC
- $45,000 to $66,000 CAD / year
- Full-time
The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability.…
Added 3 hours ago
Industrial Technologist / Project Coordinator
Endurance Technologies Inc
Calgary, AB
We are seeking an experienced and detail-oriented Industrial Technologist / Project Coordinator to join our Calgary operations on a 6-month contract.
Added 3 hours ago
CF
Transportation Logistics Coordinator
ContainerWorld Forwarding Services Inc
Richmond, BC
- $46,000 to $48,000 CAD / year
- Full-time
Position: Transportation Logistics Coordinator
Added 4 hours ago
IG
Property Manager
Insight Global
Calgary, AB
- $80,000 to $85,000 CAD / year
- Full-time
Coordinate with the Building Operator, Leasing Coordinator, administrative support and external vendors to ensure property issues are addressed efficiently.
Added 4 hours ago
SA
Service Coordinator
Spartakus APM
Kirkland, QC
- Full-time
As our Service Coordinator, you will help keep customer projects and software renewals on track for Spartakus APM and LubeIT. You will work with our technical specialists, Account Managers,…
Added 4 hours ago
RO
Coordinator, Events Sales Business Operations
Royal Ontario Museum
Toronto, ON
- Full-time
We are seeking a highly organized and detail-oriented Coordinator, Events Sales Business Operations to support the administrative and business operations behind ROM’s event sales portfolio.
Added 4 hours ago
LF
Coordinator, Sales
Lysander Funds Limited
Vancouver, BC
- Full-time
The Coordinator, Sales will work closely with our Sales Teams in Vancouver to manage regions of existing and prospective Investment Advisors in Western Canada. The Coordinator will work…

Nippon Express Canada

Operations Coordinator

Mississauga, ON, Canada

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Job details

Posting language: English
Posted: Oct 19, 2026

Original job description

Job Summary

The Operations Coordinator for the National Operations Centre is responsible for air and ocean freight forwarding operational tasks at a national level. This role is related to compliance as well as end to end freight operations. They will be expected to execute accurate data entry and complete documentation, coordinate timely releases, and ensure compliances in all aspects of the process.

Key Duties and Responsibilities:

Process e-manifest / ACI filing.
Coordinate shipment tracking.
Prepare and distribute documents.eg AWB’s, Bill’s of lading, invoices etc.
Process shipments for various companies using Nippon Express operating systems.
Coordination with internal departments, brokerage teams, Nippon Express warehouse personnel, external vendors, other agents, as well as any Nippon Express overseas offices.
Arrange vendor payments and secure shipment release.
Coordinate with trucking companies to arrange and monitor shipment Pickups and deliveries.
Ensure compliance and utilize required software programs to enter and submit information. • Verify all required information.
Enter necessary information in operating systems and obtain and distribute documents require for customs clearance.
Follow up with cargo irregularities.
Maintain company standards and procedures.
Follow company policies.
Coordinate with shippers for required documentation e.g. commercial invoices, export declarations, permits etc.
Coordinate with Airlines regarding bookings and rates
Apply rates based on specific rate agreements and quotations
Various other tasks as may be required
Prepare weekly, bi-weekly and monthly reports to meet customer requirements and support senior management financial reporting deadline.
Maintain total compliance with national security frameworks, specifically the Transport Canada Air Cargo Security Program and the CBSA Partners in Protection (PIP) program.
Various other tasks may be required.

Education/Certification:

Experience in the freight forwarding industry.
Shift and weekend work hours are required.
Prior knowledge and experience in the freight forwarding industry, specifically handling ocean cargo.
Knowledge of principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Competency with the English language including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of basic procedures relating to exporting and importing goods from and to Canada.
Ability to manage one’s own time and prioritize tasks based on time sensitive demands.
Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Comfortable communicating with others, including colleagues, and outside vendors.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Capable of providing quality service by understanding the needs and requirements.
Ability to remain calm in stressful situations, work under pressure and meet deadlines.
Basic knowledge of Microsoft Office products, including Excel and Word.

**What We Offer! ** Health Benefits (Medical, Dental & Vision Coverage) RRSP/DPSP Plan with company matching Paid Time Off (vacation & sick time) Opportunities for career growth and skill enhancement

We thank all applicants for their interest in a career with Nippon Express. Please note only those who are selected for further consideration will be contacted for an interview.

Nippon Express is an equal opportunity employer committed to an inclusive and barrier-free recruitment and selection process. If contacted for an employment opportunity, please advise us if you require accommodation.

Please note that we use AI tools as part of our recruitment process to enhance efficiency.

Posting is for an existing vacancy.

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More about this job

Responsibilities

The Operations Coordinator manages end-to-end air and ocean freight forwarding operations, including documentation, compliance, and shipment tracking. They coordinate with internal departments, external vendors, and trucking companies to ensure timely pickups, deliveries, and accurate customs clearance.

Requirements

Candidates must have prior experience in the freight forwarding industry, specifically with ocean cargo and customs documentation. Proficiency in Microsoft Office and the ability to work shifts and weekends are required to meet operational demands.

Skills

Freight forwarding
Air freight
Ocean freight
Compliance
Data entry
Shipment tracking
Documentation
Customs clearance
Vendor management
Logistics coordination
Microsoft Office
Customer service
Time management
Problem solving
Reporting
Security compliance

Benefits

Medical coverage
Dental coverage
Vision coverage
RRSP/DPSP plan with company matching
Paid time off
Vacation time
Sick time
Career growth opportunities
Skill enhancement

Visa sponsorship

Not detected in the job text

Keywords

Freight forwarding
Operations coordinator
Air cargo
Ocean cargo
E-manifest
ACI filing
AWB
Bill of lading
Customs clearance
Logistics
Supply chain
Transport Canada
CBSA
PIP program
Microsoft Excel
Microsoft Word
Compliance
Vendor payments
Export declarations
Importing
Exporting
Shipment release
Documentation
Data entry
Reporting

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