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Added 2 days ago
Rehabilitation Assistant, Tertiary Adult Rehabilitation Program
Fraser Health
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Under the direction of a senior position such as a Physiotherapist, Occupational Therapist, Registered Nurse or Recreation Therapist, assists designated clients who have severe and…
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- Full-time
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Head of Operations
ICCAIA - International Coordinating Council of Aerospace Industries Associations
Montreal, QC
- Full-time
…the safety, security, efficiency and sustainability of air transport, primarily working with the International Civil Aviation Organisation (ICAO), a United Nations Specialised…
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Transport patients when necessary and support Senior Therapists in their absence.
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Team Coordinator Public Affairs & Communications
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Manager, Air Traffic Management (ATM) and Safety Performance Analytics
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…international forums, working alongside organizations such as Transport Canada, ICAO, CANSO, IATA, air carriers, airports, and fellow ANSPs to advance performance analytics, forecasting,…
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Executive Assistant to Director
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3–5+ years of experience in an Executive Assistant, Executive Coordinator, Senior Administrative or similar role.
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Transport plastic bottles (loose) and baled material between locations across Jamaica
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Added 13 days ago
Operations Coordinator
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Mississauga, ON
The Operations Coordinator for the National Operations Centre is responsible for air and ocean freight forwarding operational tasks at a national level. This role is related to compliance…
Added 16 days ago
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Operations Coordinator (Seasonal)
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SYSTRA Canada
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- $140,000 to $165,000 CAD / year
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Manager, Airspace Development (18-month term)
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Reporting directly to the Travel Lead, the Travel Coordinator is responsible for organizing travel for the Eskay Creek site, overseeing flights and ground transport, making key decisions…
Added 19 days ago
M
Project Coordinator
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Toronto, ON
- Full-time
Our Engineering & Safety Division is looking for a Project Coordinator to provide coordination and administrative support to the Signals Engineering team for Capital Projects Group (CPG),…
Added 21 days ago
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Project Engineering Coordinator – ALTO project / Cadence
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The Project Engineering Coordinator supports the engineering and project management teams in the planning, coordination, and follow-up of technical activities related to transportation and…

Nippon Express Canada

Operations Coordinator

Mississauga, ON, Canada

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Job details

Posting language: English
Posted: Oct 19, 2026

Original job description

Job Summary

The Operations Coordinator for the National Operations Centre is responsible for air and ocean freight forwarding operational tasks at a national level. This role is related to compliance as well as end to end freight operations. They will be expected to execute accurate data entry and complete documentation, coordinate timely releases, and ensure compliances in all aspects of the process.

Key Duties and Responsibilities:

Process e-manifest / ACI filing.
Coordinate shipment tracking.
Prepare and distribute documents.eg AWB’s, Bill’s of lading, invoices etc.
Process shipments for various companies using Nippon Express operating systems.
Coordination with internal departments, brokerage teams, Nippon Express warehouse personnel, external vendors, other agents, as well as any Nippon Express overseas offices.
Arrange vendor payments and secure shipment release.
Coordinate with trucking companies to arrange and monitor shipment Pickups and deliveries.
Ensure compliance and utilize required software programs to enter and submit information. • Verify all required information.
Enter necessary information in operating systems and obtain and distribute documents require for customs clearance.
Follow up with cargo irregularities.
Maintain company standards and procedures.
Follow company policies.
Coordinate with shippers for required documentation e.g. commercial invoices, export declarations, permits etc.
Coordinate with Airlines regarding bookings and rates
Apply rates based on specific rate agreements and quotations
Various other tasks as may be required
Prepare weekly, bi-weekly and monthly reports to meet customer requirements and support senior management financial reporting deadline.
Maintain total compliance with national security frameworks, specifically the Transport Canada Air Cargo Security Program and the CBSA Partners in Protection (PIP) program.
Various other tasks may be required.

Education/Certification:

Experience in the freight forwarding industry.
Shift and weekend work hours are required.
Prior knowledge and experience in the freight forwarding industry, specifically handling ocean cargo.
Knowledge of principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Competency with the English language including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of basic procedures relating to exporting and importing goods from and to Canada.
Ability to manage one’s own time and prioritize tasks based on time sensitive demands.
Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Comfortable communicating with others, including colleagues, and outside vendors.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Capable of providing quality service by understanding the needs and requirements.
Ability to remain calm in stressful situations, work under pressure and meet deadlines.
Basic knowledge of Microsoft Office products, including Excel and Word.

**What We Offer! ** Health Benefits (Medical, Dental & Vision Coverage) RRSP/DPSP Plan with company matching Paid Time Off (vacation & sick time) Opportunities for career growth and skill enhancement

We thank all applicants for their interest in a career with Nippon Express. Please note only those who are selected for further consideration will be contacted for an interview.

Nippon Express is an equal opportunity employer committed to an inclusive and barrier-free recruitment and selection process. If contacted for an employment opportunity, please advise us if you require accommodation.

Please note that we use AI tools as part of our recruitment process to enhance efficiency.

Posting is for an existing vacancy.

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More about this job

Responsibilities

The Operations Coordinator manages end-to-end air and ocean freight forwarding operations, including documentation, compliance, and shipment tracking. They coordinate with internal departments, external vendors, and trucking companies to ensure timely pickups, deliveries, and accurate customs clearance.

Requirements

Candidates must have prior experience in the freight forwarding industry, specifically with ocean cargo and customs documentation. Proficiency in Microsoft Office and the ability to work shifts and weekends are required to meet operational demands.

Skills

Freight forwarding
Air freight
Ocean freight
Compliance
Data entry
Shipment tracking
Documentation
Customs clearance
Vendor management
Logistics coordination
Microsoft Office
Customer service
Time management
Problem solving
Reporting
Security compliance

Benefits

Medical coverage
Dental coverage
Vision coverage
RRSP/DPSP plan with company matching
Paid time off
Vacation time
Sick time
Career growth opportunities
Skill enhancement

Visa sponsorship

Not detected in the job text

Keywords

Freight forwarding
Operations coordinator
Air cargo
Ocean cargo
E-manifest
ACI filing
AWB
Bill of lading
Customs clearance
Logistics
Supply chain
Transport Canada
CBSA
PIP program
Microsoft Excel
Microsoft Word
Compliance
Vendor payments
Export declarations
Importing
Exporting
Shipment release
Documentation
Data entry
Reporting

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