Accounts Payable Lead

The Accounts Payable Lead is responsible for overseeing the daily operations of the accounts payable (AP) function, including processing invoices, handling vendor inquiries, managing employee expense reimbursements, and supervising credit card and travel policy compliance. The role also involves leading the implementation and maintenance of new procurement software to ensure efficient AP workflows. This position requires strong leadership skills, exceptional organizational abilities, and a keen eye for process improvement.

Role and Responsibilities

• Oversee day-to-day operations of AP, ensuring timely and accurate processing of invoices and payments.
• Address and resolve vendor inquiries and discrepancies promptly.
• Monitor AP aging reports to ensure timely vendor payments and avoid delays.
• Enforce and maintain compliance with company travel and credit card policies.
• Review and approve credit card reconciliations and expense reports for accuracy and adherence to policies.
• Provide training to employees on travel and credit card usage guidelines.
• Supervise the processing and approval of employee expense reimbursements, ensuring timely payments.
• Verify expenses against policy guidelines and address non-compliant submissions.
• Streamline the expense reporting process for improved efficiency and transparency.
• Build and maintain strong relationships with vendors and internal stakeholders.
• Manage vendor inquiries, issue resolution, and escalations.
• Lead the implementation, testing, and rollout of new procurement software.
• Develop training programs and documentation for end-users to ensure adoption and compliance.
• Monitor system performance, troubleshoot issues, and recommend enhancements.
• Identify opportunities to improve AP processes, enhance controls, and optimize efficiency.
• Prepare and analyze AP reports, metrics, and key performance indicators (KPIs) to inform decision-making.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of experience in accounts payable.
• Prior experience implementing or working with procurement systems (e.g., Procurify) is a strong plus.
• Strong understanding of AP processes, policies, and internal controls.
• Excellent communication and interpersonal skills for vendor and internal stakeholder management.
• Proficiency in Microsoft Excel and AP-related ERP systems (e.g., SAP, Oracle, NetSuite, etc.). Mapics XP (MXP) considered an asset.
• Ability to manage multiple priorities, meet deadlines, and drive results.
• Analytical mindset with strong problem-solving skills.
• Detail-oriented and organized.
• Adaptability and project management skills for new software implementation

Salary: $70,000-$84,700