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Added 5 mins ago
UO
Intermediate Learning Specialist, Academic Accommodation
University of Ottawa
Ottawa, ON
- Full-time
Reporting to the Manager, Academic Accommodations, the incumbent evaluates and implements appropriate academic accommodation measures in accordance with the University of Ottawa policies,…
Added 5 mins ago
UO
Third Class Maintenance Engineer
University of Ottawa
Ottawa, ON
- Full-time
…residences. There are over 150 employees in Facilities, including Project Managers, Energy and Commissioning Specialists, Mechanical and Electrical Engineers, Architects, and space…
Added 5 mins ago
Program Engagement Co-Facilitator - Youth Wellness Hubs Ontario
CAMH
Toronto, ON
…at the YWHO Provincial Office in Toronto. Reporting to the Manager, Equity and Engagement and working closely with the Program Manager Provincial Initiatives, the successful candidates will…
Added 5 mins ago
SL
Warehouse Associate
Sabre Ltd
Calgary, AB
- Full-time
…stored, tracked, and delivered to support manufacturing and project execution…
Added 5 mins ago
T
Senior Credit Risk Analyst (ATH 5766)
TD
Toronto, ON
- Full-time
Added 5 mins ago
T
IT Build Analyst II (System Support)
TD
Toronto, ON
- Full-time
Communicate project status and escalate issues in a timely manner to support achievement of project objectives.
Added 5 mins ago
JS
Payments Implementation Specialist - Canada
Jonas Software
Markham, ON · Canada - Markham - Ontario
- Full-time
…solutions for new and existing clients. This role reports to the Manager of Jonas Club Payments and works closely with Project Managers to keep implementations moving and clients set up for…
Added 5 mins ago
EM
Project Manager - Control System Upgrades
Evertz Microsystems Limited
Burlington, ON
- Full-time
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Added 5 mins ago
MD
Director of Internal Audit - State Program Administrator Manager Principal
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Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator Manager, Principal
Added 5 mins ago
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Statewide Fraud Controls Manager Agency Implementation Support - State Prog Admin Manager Sr
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- Full-time
Working Title: Statewide Fraud Controls Manager Agency Implementation Support
Added 5 mins ago
MD
Fleet Supervisor - State Prog Admin Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
This position reports to the Fleet & Materials Manager and is part of the Management Resources Section within the Operations Services Division. This position offers a flexible work…
Added 5 mins ago
T
Senior Project Manager (Bilingual)
ThoughtStorm
Ottawa, ON
- Part-time
Seeking an experienced Senior Project Manager to lead the implementation of complex technology infrastructure projects.
Added 5 mins ago
TL
Clinical Lead (Contract)
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Toronto, ON
- Contract
At least 2 years in a lead role, such as trial manager, project lead, or clinical operations lead
Added 5 mins ago
AI
Senior IBM MQ Administrator
Agility IT
Mississauga, ON
- Contract
Manage security settings and different types of certificates at Queue Manager and channel levels, including installing new certificates and renewing existing certificates.
Added 6 mins ago
JS
Creative Resource Manager
john st.
Toronto, ON
- Full-time
As a Creative Resource Manager, you will play a pivotal role in ensuring our creative projects are staffed with the optimal mix of talent. You are the central hub of the department, a…
Added 6 mins ago
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Print Production Manager
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Toronto, ON
- Full-time
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Added 6 mins ago
M
Procurement Manager
Marcon
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- $120,000 to $150,000 CAD / year
- Full-time
The Procurement Manager leads Marcon’s construction procurement capability across the project portfolio, ensuring subcontractors, suppliers, materials, and major equipment are sourced…
Added 20 mins ago
D
Sr. Program Manager
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- Full-time
As Senior Program Manager, you'll own the relationship and the delivery for d1g1t's most strategic clients. You'll be the senior leader who owns that process end-to-end: from scoping and…
Added 20 mins ago
B-
Assistant Site Manager
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Thunder Bay, ON
- Full-time
Job Overview: The Assistant Manager will be responsible for assisting the Site Manager in day to day cleaning operations at site level and ensuring a safe, professional work environment.…
Added 20 mins ago
B
Sourcing Manager, Marketing Category
BMO
Toronto, ON · YNG
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The Sourcing Manager leads competitive sourcing events, supplier selection, due diligence, negotiation, contracting activities, and category initiatives while applying BMO's procurement,…
Added 20 mins ago
B
Sourcing Associate, Human Resources Category
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Toronto, ON · YNG
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…negotiations, acts as a trusted advisor to stakeholders on project deliverables, analyzes financial and supplier risk considerations, and applies category and market knowledge to deliver…
Added 20 mins ago
B
Manager, Valuations & Modelling
BDO
Toronto, ON
- Full-time
BDO Canada LLP is seeking a Manager to join our Valuations & Modelling team in Toronto. We are looking for dynamic candidates with strong technical valuation expertise and financial…
Added 20 mins ago
JC
Payments Implementation Specialist - Canada
Jonas Club Software
Markham, ON · Canada - Markham - Ontario
- Full-time
…solutions for new and existing clients. This role reports to the Manager of Jonas Club Payments and works closely with Project Managers to keep implementations moving and clients set up for…
Added 21 mins ago
GB
Site Manager/ Superintendent - Building Group
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Toronto, ON · Greater Toronto Area, Canada
- $110,000 to $150,000 CAD / year
- Full-time
We’re searching for a Construction Site Manager / Construction Superintendent to join our Building Group team in Toronto. This is an exciting opportunity to leverage your outstanding…
Added 21 mins ago
CO
Temporary Technical Lead (Housing Accelerator Fund) Up to 18 Months
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Nord Quantique

Project Coordinator - Admin

Sherbrooke, QC, Canada

Salary: $61,861 - $72,000 · Full-time

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Applications open in a new tab.

Job details

Pay: Salary: $61,861 - $72,000
Job type: Full-time
Apply by: Dec 2, 2026
Experience: 3–6 years of experience in project coordination, program support, or operations in an R&D-intensive environment (deep tech, aerospace, defense, semiconductors, or similar).
Working hours: 40 hour per week
Posting language: English
Posted: Nov 2, 2026

Original job description

About Nord Quantique

At Nord Quantique, we strive to build impactful technology by relentlessly pushing our understanding of quantum science. We are an interdisciplinary team of scientists, engineers, innovators, builders, and enthusiasts on a mission to make quantum computing a reality. Our quantum processors are designed to reduce errors in quantum computation to facilitate long-term scaling toward fully-fledged quantum computers. We believe it is our responsibility to deliver this transformative technology for the greater good of society.

Located at the heart of the beautiful Eastern Townships region in the province of Quebec, Canada, we develop our technology in the vibrant quantum ecosystem of Sherbrooke. Leaning on more than a decade of vertical integration of quantum hardware, we are leveraging a comprehensive pool of quantum technology and micro-electronic infrastructure to deploy our quantum computing technology.

Our current needs

To support the execution of Phase B of the DARPA QBI program, we are hiring an Administrative Assistant to assist our Technical Program Manager. This role is designed to strengthen the operational backbone of the program by supporting document creation, planning, coordination, and reporting activities across a complex, multi-stakeholder R&D environment.

The Program Management Assistant will play a key enabling role in ensuring that program information is well organized, schedules and deliverables are accurately tracked, and communications remain clear and timely. While the Program Manager owns overall program execution and interfaces directly with DARPA stakeholders, the Assistant will help maintain the systems, documentation, and coordination mechanisms that allow the program to run smoothly and efficiently.

This position is ideal for someone who is highly organized, detail-oriented, and motivated by supporting advanced scientific and engineering efforts through strong program execution.

Working in close collaboration with the Technical Program Manager, the candidate will:

Maintain and update schedules, milestone trackers, deliverables lists, and action-item logs.
Assist in the formatting and consolidation of technical reports, presentations, and program documentation.
Track inputs from multiple teams and ensure timely follow-up on requested information.
Support meeting preparation, including agendas, notes, and action tracking for internal and external meetings.
Assist with event coordination, including managing event bookings and supporting agenda preparation.
Assist with process infrastructure, document control, versioning, and knowledge management to support long-term program continuity.
Facilitate communication and coordination with internal teams as directed by the Program Manager.
Proactively flag schedule risks, missing inputs, or documentation gaps.

Education and experience requirements:

Post-secondary administrative or management certificate or diploma or equivalent (college or Cegep certification).
3–6 years of experience in project coordination, program support, or operations in an R&D-intensive environment (deep tech, aerospace, defense, semiconductors, or similar).
Experience supporting government-funded research programs or structured, milestone-driven projects is a strong asset.
Familiarity with technical documentation and reporting workflows.
We recognize that expertise can come from a variety of academic or professional paths - not all of which follow conventional trajectories - and we value diversity in that regard.

Sought expertise and knowledge:

Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Ability to work across multiple technical domains without needing deep subject-matter ownership.
Comfort handling detailed documentation, schedules, and tracking systems.
Proficiency with standard project management and documentation tools (e.g., spreadsheets, shared document platforms, task trackers like Jira or Asana).
Familiarity with typesetting software like LaTex or Markdown (or a willingness to learn).
Familiarity with government or regulated program environments is an asset.

Sought profile:

Highly reliable, methodical, and attentive to detail.
Effective communicator with excellent coordination skills.
Comfortable in fast-paced, cross-functional environments.
Motivated by clarity, accountability, and supporting scientific progress.

We are committed to building an inclusive team that draws on a wide range of experiences and are mindful that strengths can take many forms. We place value on initiative, adaptability, and a collaborative mindset - regardless of formal background.

Working at Nord Quantique

At Nord Quantique, you will be part of something special: working in a highly dynamic environment at the forefront of quantum technology development while benefiting from a vibrant ecosystem located at the heart of the Quantum Innovation Zone of the picturesque city of Sherbrooke. Our interdisciplinary team is laser-focused on solving grand challenges and making quantum computing a reality.

Nord Quantique is an equal-opportunity employer, and we are committed to building a diverse and inclusive work environment where all individuals can fulfill their aspirations while being supported and heard. This also means that we offer flexible work schedules and adapt our methods for the well-being of every individual.

**Please note that this position requires the successful candidate to be based in Canada. At this time, the role is not eligible for immigration sponsorship or relocation support.**

Salary: $61,861 - $72,000

Permanent position, 40 hour per week

Vacation: 5 weeks/year

Benefits: Group insurance (including dental care), virtual care, lifestyle spending account (all available after 3 months of service)

Working language: English

Workplace: Espace Quantique 1, 1950 rue Roy, Sherbrooke, QC, J1K 1B7

Contact : (819) 975-4654, career@nordquantique.ca

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More about this job

Responsibilities

Support the Technical Program Manager with schedules, milestones, deliverables, action logs, technical reports, and program documentation for the DARPA QBI program. Coordinate meetings, events, team inputs, and document-control processes, while flagging schedule risks and documentation gaps.

Requirements

Requires a post-secondary administrative or management certificate or diploma, or equivalent, and 3–6 years of project coordination, program support, or operations experience in an R&D-intensive environment. Candidates should have strong organizational and communication skills, familiarity with technical documentation and project tools, and comfort coordinating across technical teams; government-funded program experience and LaTeX or Markdown familiarity are assets.

Skills

Project Coordination
Program Support
Schedule Management
Milestone Tracking
Deliverables Tracking
Technical Documentation
Report Preparation
Meeting Coordination
Event Coordination
Document Control
Version Control
Knowledge Management
Written Communication
Time Management
Cross-Functional Coordination
Risk Identification

Benefits

Group Insurance
Dental Care
Virtual Care
Lifestyle Spending Account
Five Weeks Of Vacation
Flexible Work Schedules

Visa sponsorship

Not detected in the job text

Keywords

DARPA QBI
Quantum Computing
Quantum Technology
Research And Development
Program Management
Project Coordination
Administrative Support
Technical Program Management
Schedules
Milestone Tracking
Deliverables
Action-Item Logs
Technical Reports
Program Documentation
Meeting Agendas
Event Coordination
Document Control
Versioning
Knowledge Management
Jira
Asana
Spreadsheets
Shared Document Platforms
LaTeX
Markdown
Government-Funded Research
Regulated Programs
Semiconductors
Aerospace
Defense

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