Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 2 mins ago
ND
Project Coordinator - Development & Design
NG Design Wave
Waterloo, ON
- $70,000 to $80,000 CAD / year
- Full-time
The Project Coordinator supports the Head of Design and Project Leads across multiple development projects, with NGDW acting as the Owner's Representative. The Project Coordinator maintains…
Added 2 mins ago
Safety Coordinator (Maintenance)
Price Industries Limited
Winnipeg, MB
The Safety Coordinator is a visible and approachable safety partner who supports employees and Operations in identifying hazards, applying safety requirements, and ensuring effective…
Added 2 mins ago
MC
Student Services Navigator (Regular Part Time)
Mohawk College
Hamilton, ON
- Part-time
…appointment booking and check-ins, WaitWell queues, campus tours, document scanning, and general navigation of Registrar’s Office and College…
Added 17 mins ago
BU
Client Services Coordinator, Brock Sports
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Reporting to the Associate Director, Sports Performance, the Client Services Coordinator welcomes and greets clients and callers, gathers relevant information, and provides guidance in a…
Added 17 mins ago
BC
Assistant(e) Administratif(ve) - Administrative Assistant
Bird Construction
Montreal, QC
- Full-time
We are seeking a highly organized, proactive, and service-oriented Administrative Assistant & Office Coordinator to support the day-to-day operations of our Montréal office and provide…
Added 32 mins ago
GT
IT Project Control Coordinator - Financials
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $50 to $55 CAD / hour
- Contract
Coordinate meetings, prepare agendas, and document action items and decisions.
Added 33 mins ago
Claims Coordinator (ECH-ON)
CAA Club Group
Mississauga, ON
Document claim data accurately to support all data reporting requirements
Added 33 mins ago
Project Coordinator- Requisitioning
Aecon
Kincardine, ON
As a Requisitioning Project Coordinator, you will play a key role in the planning, coordination, and execution of project procurement and material management activities. The role is…
Added 33 mins ago
AI
Project Coordinator
Acuren Inspection, Inc.
Richmond, BC
- Full-time
Acuren is currently seeking a Project Coordinator to join our dynamic engineering, laboratory, and integrity operations in the Pacific Region. This unique opportunity involves providing…
Added 2 hours ago
PH
Coordinator, Quality Assurance
Provincial Health Services Authority
Vancouver, BC
- Full-time
Reporting to the Manager, Laboratory Quality and Process Improvement, the Coordinator is responsible for the coordination and support of activities relating to continuous quality and…
Added 6 hours ago
LH
Reports Coordinator
Lifemark Health Group
Calgary, AB
- Full-time
As a Reports Coordinator at Viewpoint, you are a flexible team player who supports the administrative management of all single and multidisciplinary reports/documentation related to client…
Added 9 hours ago
Reactivation Worker
Health Sciences North
Sudbury, ON
Under the general direction of the Coordinator, Hospital to Home.
Added 9 hours ago
Medical Radiation Technologist
Health Sciences North
ON · Sudbury, ON
Under the general direction the Coordinator, Sudbury Breast Screening and Assessment Service (BSAS).
Added 9 hours ago
Reactivation Worker
Health Sciences North
Sudbury, ON
Under the general direction of the Coordinator, Hospital to Home.
Added 9 hours ago
Behavioural Support Worker
Health Sciences North
Sudbury, ON
Under the general direction of the Coordinator, Hospital to Home.
Added 9 hours ago
Kinesiologist
Health Sciences North
Sudbury, ON
Under the general direction of the Coordinator, Hospital to Home.
Added 9 hours ago
Clinical Behaviour Response Specialist
Health Sciences North
Sudbury, ON
Under the general direction of the Coordinator, Hospital to Home.
Added 9 hours ago
Medical Radiation Technologist
Health Sciences North
ON · Sudbury, ON
Under the general direction the Coordinator, Sudbury Breast Screening and Assessment Service (BSAS).
Added 9 hours ago
Kinesiologist
Health Sciences North
Sudbury, ON
Under the general direction of the Coordinator, Hospital to Home.
Added 9 hours ago
Social Worker Bachelors
Health Sciences North
Sudbury, ON
Under the general direction of the Coordinator, Hospital to Home.
Added 9 hours ago
Physiotherapist
Health Sciences North
Sudbury, ON
Added 9 hours ago
Social Worker Bachelors
Health Sciences North
Sudbury, ON
Under the general direction of the Coordinator, Hospital to Home.
Added 9 hours ago
Reactivation Worker
Health Sciences North
Sudbury, ON
Under the general direction of the Coordinator, Hospital to Home.
Added 9 hours ago
Clinical Behaviour Response Specialist
Health Sciences North
Sudbury, ON
Under the general direction of the Coordinator, Hospital to Home.
Added 9 hours ago
Physiotherapist
Health Sciences North
Sudbury, ON

Norfolk County

Executive Coordinator (PFT) (NU 39.26)

ON, Canada
Simcoe, ON, Canada

Wage: $72,594 - $94,371 per annum · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Wage: $72,594 - $94,371 per annum
Job type: Full-time
Apply by: Apr 28, 2027
Positions available: 1
Posting language: English
Posted: Oct 30, 2026

Original job description

Located in the heart of Southwestern Ontario, Norfolk County is where big vision meets unlimited potential.

As one of Ontario's largest single-tier municipalities and home to over 70,000 people, Norfolk is bold, diverse, and proudly local - a municipality that thrives on innovation, collaboration, and connection. Here, you'll find endless opportunities to grow your skills, expand your ideas, and shape your career.

As the Executive Coordinator, you'll provide senior-level support to the Chief Administrative Officer and Senior Leadership Team, coordinating key administrative and organizational activities. Your work will help keep corporate operations running smoothly, support strategic initiatives, and ensure effective decision-making across Norfolk County.

Big vision. Real opportunities. Unlimited potential. That's Norfolk.

Duties and Responsibilities:

Executive and Administrative Support
- Provide comprehensive executive support to the CAO and members of Senior Leadership
- Coordinate and manage complex calendars, schedules, appointments, meetings and events involving Council, senior leadership, stakeholders, and community partners
- Prepare, proofread, format and distribute correspondence, reports, presentations, briefing materials, agendas, and related documentation
- Receive, prioritize, and coordinate responses to inquiries, correspondence, and requests directed to the Office of the CAO
- Maintain continuity of administrative operations within the Office of the CAO during periods of absence
- Monitor and manage follow-up actions arising from meetings, correspondence, and assigned initiatives
- Maintain strict confidentiality in the handling of sensitive organizational, personnel, legal, and political matters
Records and Information Management
- Coordinate records and information management activities for the Office of the CAO in accordance with legislative requirements, records retention schedules, and corporate policies
- Maintain accurate and organized electronic and physical records systems
- Ensure appropriate storage, retrieval, security and disposition of records and confidential information
- Support records management initiatives and continuous improvement of information management practices
Senior Leadership Support
- Provide administrative and governance support to Senior Leadership Team and corporate leadership activities
- Coordinate Senior Leadership Team meetings
- Maintain action items and referred matters
- Coordinate with Clerks staff regarding Council matters
- Monitor follow up actions arising from senior leadership direction
Financial and Budget Administration
- Coordinate the development of the annual estimated budget with the Chief Administrative Officer.
- Assist in preparation and monitoring of divisional budgets
- Process and reconcile invoices, procurement card expenditures, and memberships
- Coordinate with Finance regarding budget allocations and financial reporting
Emergency Preparedness and Facility Coordination
- Serve as Chief Emergency Warden for designated County facilities
- Support emergency preparedness activities, training, evacuation planning, and related compliance requirements
- Participate in emergency management activities as assigned
Stakeholder and Relationship Management
- Serve as point of contact for internal and external stakeholders on behalf of the Office of the CAO
- Coordinate memberships, subscriptions, registrations, and participation in municipal, professional, and governmental associations
- Maintain productive working relationships with elected officials, staff, professional organizations, and community partners
Corporate Initiatives and Special Projects
- Coordinate corporate events, leadership meetings, organizational initiatives, and special projects assigned by the CAO
- Support onboarding, offboarding, organizational chart maintenance, and administrative process improvements within the Office of the CAO
- Assist in the implementation and administration of corporate systems, initiatives, and continuous improvement activities
- Participate in project teams, committees, and working groups as assigned
Administrative Leadership Team Involvement
- Coordinate and provide support for Administrative Leadership Team meetings, including development and maintenance of meeting agendas; coordination of meeting logistics and support materials; preparation and distribution of records of discussion, decisions, and action items; and monitoring and follow up of assigned actions and outstanding matters
Provide backup in the absence of the Mayor's Division Coordinator
Other duties as assigned

Requirements

Knowledge and Experience:

At least five (5) years of previous administrative experience, preferably in a political/municipal setting, which has dealt with senior management, politicians and the public or equivalent
Post-secondary education relative to the function such as Business Administration, Public Administration or a related discipline
AMCTO designation preferred

Skills and Abilities:

Proven time management, organizational and interpersonal skills
Excellent clear communication skills (oral and written)
Working knowledge of office administration practices
Research, analysis, and report-writing skills
Ability to work independently; to meet deadlines in spite of constantly shifting priorities, interruptions and diplomacy
Facilitation and coordination skills for cross-departmental initiatives
Thorough knowledge of various software systems and office equipment
Ability to interpret and apply corporate policies, procedures, and legislative requirements
General knowledge of Corporate filing system/data base/record management principles
Ability to exercise judgement and discretion when managing confidential information
High degree of integrity due to exposure to confidential and sensitive information
Thorough knowledge of budget processes and accounting principles
Valid Ontario driver's license and access to a reliable vehicle
Computer expertise in corporate standard software (Microsoft Office and Adobe Pro) and department specific software to data search and entry and to create and modify word processed documents
Must be aware of safe work practices as they relate to job responsibilities and work environment and have the basic understanding of the Occupational Health and Safety Act

Benefits

Posting #: NU 39.26

Position: Executive Coordinator

Position Code: 2CMSAC

Status: Permanent Full Time

Number of Vacancies: 1

Employee Group: Non-Union

Wage: $72,594 - $94,371 per annum

Hours Worked per Week: 35

Division: Office of the Chief Administrative Officer

Department: N/A

Reports to: Chief Administrative Officer

Location: Simcoe, ON (primarily in-office, with potential flexible work arrangements based on operational requirements of the role)

Posting Period: October 30, 2026 - November 16, 2026

How to Apply:

Ensure the file extension for your resume document is .doc, .docx or .pdf
If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file
Find out more information about Norfolk County here: Employment at Norfolk County - NorfolkCounty.ca

The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

The Corporation of Norfolk County does not use Artificial Intelligence for the purpose of screening, assessing, or the selection of candidates.

Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education.

Thank you for your interest in this position. Only those to be interviewed will be contacted.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide senior-level administrative and governance support to the Chief Administrative Officer and Senior Leadership Team, including coordinating schedules, meetings, correspondence, records, and follow-up actions. Support budget administration, emergency preparedness, stakeholder relationships, corporate initiatives, and special projects while maintaining confidentiality and effective office operations.

Requirements

Requires at least five years of administrative experience, preferably in a municipal or political setting supporting senior management, elected officials, and the public, along with relevant post-secondary education; an AMCTO designation is preferred. Candidates should have strong organizational, communication, coordination, records-management, and budget skills, proficiency with Microsoft Office and Adobe Pro, and a valid Ontario driver's license with access to a reliable vehicle.

Skills

Executive Support
Calendar And Meeting Coordination
Written And Oral Communication
Time Management
Organization
Interpersonal Skills
Records Management
Confidentiality And Discretion
Budget Administration
Research And Analysis
Report Writing
Policy And Legislative Compliance
Microsoft Office
Adobe Pro
Emergency Preparedness

Visa sponsorship

Not detected in the job text

Keywords

Executive Coordination
Chief Administrative Officer
Senior Leadership Team
Municipal Government
Public Administration
Business Administration
AMCTO
Calendar Management
Meeting Coordination
Council Matters
Governance Support
Records Management
Information Management
Confidential Information
Budget Administration
Invoice Reconciliation
Procurement Cards
Financial Reporting
Emergency Preparedness
Emergency Warden
Stakeholder Relations
Corporate Initiatives
Special Projects
Onboarding And Offboarding
Microsoft Office
Adobe Pro
Occupational Health And Safety Act

Report this job

Work requirements

Jobs in Canada