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Added 9 mins ago
PE
Marketing Manager
PRI Engineering
Toronto, ON
- Full-time
Strong organization and follow-through, and the diplomacy to draw content from busy senior professionals.
Added 9 mins ago
A
Compliance Officer, Temporary - 12 Months
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Vancouver, BC
- $83,000 to $90,000 CAD / year
- Temporary
Reporting to the Senior Manager, Branch Examination, the Compliance Officer is responsible for conducting onsite and/or remote branch and sub-branch examinations of CIRO dealer business…
Added 24 mins ago
FH
Senior Leader, Design - Redevelopment & Major Projects
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- Full-time
We are recruiting for three Senior Leader, Design - Redevelopment & Major Projects vacancies to oversee and manage non-clinical facility-related activities supporting facility development…
Added 39 mins ago
TU
Development Coordinator, Corporate & Foundation Relations
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Reports to: One of: Advancement Officer, Associate Director, Manager, Director, Senior Director/Assistant Dean, or Executive Director of Development.
Added 39 mins ago
GO
Manager of Operations and Administrative Services
Government of Manitoba
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- Full-time
Experience supervising and leading staff, including performance management, coaching, mentoring, and supporting employee development.
Added 1 hour ago
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President and Chief Executive Officer
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- Full-time
Reporting to the Board of Directors, the President and Chief Executive Officer will provide strategic and operational leadership to ARH as the organization enters an important next chapter.…
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Rural Lead, Central Corridor
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- Full-time
…across the province. The Rural Lead is a key member of the senior leadership team, responsible for providing strategic direction and operational leadership across a portfolio of rural…
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Senior Leasing Officer
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Chief Financial and Operating Officer – Casey House
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Toronto, ON
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Reporting to the Chief Executive Officer, the Chief Financial and Operating Officer (CFOO) serves as an integral member of the Casey House and Casey House Foundation Executive team. The…
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WP
Manager, Safety, Security and Asset Management
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Reporting to the Chief Executive Officer (CEO), the Manager plays a key role in protecting Westerner Park’s people, guests, operations, and physical assets. This position establishes…
Added 1 hour ago
PC
Marketing Manager
PRI Consultants
Toronto, ON
- Full-time
Strong organization and follow-through, and the diplomacy to draw content from busy senior professionals.
Added 1 hour ago
AP
Tech Lead
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Markham, ON
- $130,000 to $140,000 CAD / year
- Full-time
We’re hiring a Full Stack Team Lead with software architecture experience to provide both hands-on full stack development and strategic architectural direction for our Java development…
Added 2 hours ago
B
Senior Director, Learning & Development
BGBx
Canada
- Full-time
The Senior Director, Learning & Development, reporting to the Chief People Officer, will lead the development and execution of a comprehensive learning and development strategy across BGBx,…
Added 2 hours ago
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Enterprise Counsel
OMERS
Toronto, ON · Head Office Toronto
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Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.
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Manager Defense Security
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Added 2 hours ago
AP
Full Stack Team Lead
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Markham, ON
- $130,000 to $140,000 CAD / year
We’re hiring a Full Stack Team Lead with software architecture experience to provide both hands-on full stack development and strategic architectural direction for our Java development…
Added 2 hours ago
EB
Store Manager - Le Labo- Full time - Vancouver, CA
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Vancouver, BC
- Full-time
This is an exceptional opportunity for you to be Chief Executive Officer of your own store. You will have total accountability for creating and executing an agile business plan to recruit…
Added 2 hours ago
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Chief Executive Officer
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- Full-time
…high-performing individuals with demonstrated sales and business development success who are seeking their first CEO role. It offers a unique opportunity to lead, innovate, and drive…
Added 2 hours ago
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Accounting Assistant – Peru (Focus on Mass Payments)
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Added 2 hours ago
ML
Head of Cyber Risk and Compliance
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Advise the Board, executive committees, and senior leaders on cybersecurity risks, resilience strategies, metrics, KPIs, and KRIs that translate cyber posture into business risk
Added 3 hours ago
D
Chief Compliance Officer
Desjardins
Toronto, ON
- Full-time
The Chief Compliance Officer (CCO) is responsible for the design, implementation, oversight, and continuous enhancement of GCLP's compliance management framework. The CCO serves as a…
Added 3 hours ago
WP
Manager, Safety, Security and Asset Management
Westerner Park
Red Deer, AB
- Full-time
Reporting to the Chief Executive Officer (CEO), the Manager plays a key role in protecting Westerner Park’s people, guests, operations, and physical assets. This position establishes…
Added 3 hours ago
T
AVP Business Operations - BWI Technology
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- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 3 hours ago
NC
Executive Coordinator (PFT) (NU 39.26)
Norfolk County
ON · Simcoe, Ontario
- Full-time
As the Executive Coordinator, you’ll provide senior-level support to the Chief Administrative Officer and Senior Leadership Team, coordinating key administrative and organizational…
Added 3 hours ago
NC
Executive Coordinator (PFT) (NU 39.26)
Norfolk County
ON · Simcoe, ON
- Full-time
As the Executive Coordinator, you'll provide senior-level support to the Chief Administrative Officer and Senior Leadership Team, coordinating key administrative and organizational…

Norfolk County

Executive Coordinator (PFT) (NU 39.26)

ON, Canada
Simcoe, ON, Canada

Wage: $72,594 - $94,371 per annum · Full-time

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Job details

Pay: Wage: $72,594 - $94,371 per annum
Job type: Full-time
Positions available: 1
Posting language: English
Posted: Oct 30, 2026

Original job description

Located in the heart of Southwestern Ontario, Norfolk County is where big vision meets unlimited potential.

As one of Ontario’s largest single-tier municipalities and home to over 70,000 people, Norfolk is bold, diverse, and proudly local - a municipality that thrives on innovation, collaboration, and connection. Here, you’ll find endless opportunities to grow your skills, expand your ideas, and shape your career.

As the Executive Coordinator, you’ll provide senior-level support to the Chief Administrative Officer and Senior Leadership Team, coordinating key administrative and organizational activities. Your work will help keep corporate operations running smoothly, support strategic initiatives, and ensure effective decision-making across Norfolk County.

Big vision. Real opportunities. Unlimited potential. That’s Norfolk.

Duties and Responsibilities:

Executive and Administrative Support
- Provide comprehensive executive support to the CAO and members of Senior Leadership.
- Coordinate and manage complex calendars, schedules, appointments, meetings and events involving Council, senior leadership, stakeholders, and community partners.
- Prepare, proofread, format and distribute correspondence, reports, presentations, briefing materials, agendas, and related documentation.
- Receive, prioritize, and coordinate responses to inquiries, correspondence, and requests directed to the Office of the CAO.
- Maintain continuity of administrative operations within the Office of the CAO during periods of absence.
- Monitor and manage follow-up actions arising from meetings, correspondence, and assigned initiatives.
- Maintain strict confidentiality in the handling of sensitive organizational, personnel, legal, and political matters.
Records and Information Management
- Coordinate records and information management activities for the Office of the CAO in accordance with legislative requirements, records retention schedules, and corporate policies.
- Maintain accurate and organized electronic and physical records systems.
- Ensure appropriate storage, retrieval, security and disposition of records and confidential information.
- Support records management initiatives and continuous improvement of information management practices.
Senior Leadership Support
- Provide administrative and governance support to Senior Leadership Team and corporate leadership activities.
- Coordinate Senior Leadership Team meetings.
- Maintain action items and referred matters.
- Coordinate with Clerks staff regarding Council matters.
- Monitor follow up actions arising from senior leadership direction.
Financial and Budget Administration
- Coordinate the development of the annual estimated budget with the Chief Administrative Officer.
- Assist in preparation and monitoring of divisional budgets.
- Process and reconcile invoices, procurement card expenditures, and memberships.
- Coordinate with Finance regarding budget allocations and financial reporting.
Emergency Preparedness and Facility Coordination
- Serve as Chief Emergency Warden for designated County facilities.
- Support emergency preparedness activities, training, evacuation planning, and related compliance requirements.
- Participate in emergency management activities as assigned.
Stakeholder and Relationship Management
- Serve as point of contact for internal and external stakeholders on behalf of the Office of the CAO.
- Coordinate memberships, subscriptions, registrations, and participation in municipal, professional, and governmental associations.
- Maintain productive working relationships with elected officials, staff, professional organizations, and community partners.
Corporate Initiatives and Special Projects
- Coordinate corporate events, leadership meetings, organizational initiatives, and special projects assigned by the CAO.
- Support onboarding, offboarding, organizational chart maintenance, and administrative process improvements within the Office of the CAO.
- Assist in the implementation and administration of corporate systems, initiatives, and continuous improvement activities.
- Participate in project teams, committees, and working groups as assigned.
Administrative Leadership Team Involvement
- Coordinate and provide support for Administrative Leadership Team meetings, including development and maintenance of meeting agendas; coordination of meeting logistics and support materials; preparation and distribution of records of discussion, decisions, and action items; and monitoring and follow up of assigned actions and outstanding matters.
Provide backup in the absence of the Mayor’s Division Coordinator.
Other duties as assigned.

Knowledge and Experience:

At least five (5) years of previous administrative experience, preferably in a political/municipal setting, which has dealt with senior management, politicians and the public or equivalent.
Post-secondary education relative to the function such as Business Administration, Public Administration or a related discipline.
AMCTO designation preferred.

Skills and Abilities:

Proven time management, organizational and interpersonal skills.
Excellent clear communication skills (oral and written).
Working knowledge of office administration practices.
Research, analysis, and report-writing skills.
Ability to work independently; to meet deadlines in spite of constantly shifting priorities, interruptions and diplomacy.
Facilitation and coordination skills for cross-departmental initiatives.
Thorough knowledge of various software systems and office equipment.
Ability to interpret and apply corporate policies, procedures, and legislative requirements.
General knowledge of Corporate filing system/data base/record management principles.
Ability to exercise judgement and discretion when managing confidential information.
High degree of integrity due to exposure to confidential and sensitive information.
Thorough knowledge of budget processes and accounting principles.
Valid Ontario driver’s license and access to a reliable vehicle.
Computer expertise in corporate standard software (Microsoft Office and Adobe Pro) and department specific software to data search and entry and to create and modify word processed documents.
Must be aware of safe work practices as they relate to job responsibilities and work environment and have the basic understanding of the Occupational Health and Safety Act.

Posting #: NU 39.26

Position: Executive Coordinator

Position Code: 2CMSAC

Status: Permanent Full Time

Number of Vacancies: 1

Employee Group: Non-Union

Wage: $72,594 - $94,371 per annum

Hours Worked per Week: 35

Division: Office of the Chief Administrative Officer

Department: N/A

Reports to: Chief Administrative Officer

Location: Simcoe, ON (primarily in-office, with potential flexible work arrangements based on operational requirements of the role)

Posting Period: October 30, 2026 - November 16, 2026

How to Apply:

Ensure the file extension for your resume document is .doc, .docx or .pdf
If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file.
Find out more information about Norfolk County here: Employment at Norfolk County - NorfolkCounty.ca

The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

The Corporation of Norfolk County does not use Artificial Intelligence for the purpose of screening, assessing, or the selection of candidates.

Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education.

Thank you for your interest in this position. Only those to be interviewed will be contacted.

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More about this job

Responsibilities

Provide comprehensive executive support to the Chief Administrative Officer and Senior Leadership Team, including calendar management and meeting coordination. Manage corporate records, assist with budget administration, and facilitate cross-departmental initiatives and special projects.

Requirements

Requires at least five years of administrative experience, preferably in a municipal or political setting. A post-secondary degree in Business or Public Administration is required, with an AMCTO designation preferred.

Skills

Executive support
Calendar management
Records management
Budget administration
Emergency preparedness
Stakeholder management
Report writing
Time management
Organizational skills
Communication skills
Microsoft Office
Adobe Pro
Policy interpretation
Project coordination
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Coordinator
Municipal Government
Administrative Support
Records Management
Budgeting
Emergency Management
Stakeholder Relations
Governance
Microsoft Office
Adobe Pro
Policy Compliance
Project Management
AMCTO
Public Administration
Business Administration
Confidentiality
Strategic Initiatives
Corporate Operations
Occupational Health and Safety Act
Data Management

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