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Norland

Proposal Coordinator

Burnaby, BC, Canada

Pay: The role is a permanent, full-time position with a typical starting salary range of $65,000 to $80,000 per annum.
Job type: Full-time
Apply by: Oct 25, 2026
Experience: 3+ years’ experience in proposal development or a similar environment or equivalent experience
Posting language: English
Posted: Sep 25, 2026

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Original job description

Ready to take your career to the next level? Join Norland and thrive as a Proposal Coordinator with endless opportunities for growth!

Norland Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to deliver complex, multi-faceted public and private sector projects within a single contract. Our businesses have delivered work Built to Last for over 80 years!

We are seeking a detail-oriented Proposal Coordinator to join the Norland Projects team at our Burnaby Head Office.

Reporting to the Vice President, Pre-Construction, the Proposal Coordinator will be responsible for coordinating and distributing proposal and other client requested documentation and communications, tracking and compiling proposal submittals and document control management as well as communicating with the client.

Duties & Responsibilities

Administer the proposal process from receipt of RFP/RFQ/EOI to submission
Work with team to delegate resources, establish deadlines, track progress
Writes or drafts proposal sections as required, including cover letters, executive summaries, project descriptions, member qualifications and matrices, boilerplate corporate information and client specific repeatable content etc.
Act as single point of contact between company and client
Document Control & maintaining internal files
Submitting, receiving and distributing proposal information, RFI’s and addenda
Write and proofread written communications and proposal content
Other administrative duties include arranging meetings, printing and copying, couriers, maintaining office supplies
Analyze the project and estimate requirements and establish a plan for developing the proposal response elements
Work on Joint Venture major project pursuits (Request for Qualifications then Request for Proposals) with other companies
Client and stakeholder point of contact

Qualifications & Skills

Degree or diploma from recognized post-secondary institution
3+ years’ experience in proposal development or a similar environment or equivalent experience
Strong computer skills: very proficient MS Office specifically MS Word, InDesign, PDF; experience with Share Point (document management) and Client Relation Database Management an asset
Strong English language and writing skills – including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology.
Effective multitasker who is capable of handling shifting priorities within a demanding deadline-orientated environment
Ability to work in a team environment, working towards common goals and objectives
Very organized, high attention to detail (identification of errors and omissions), problem solver, initiative
Outstanding verbal and written communication including proof reading and editing
Ability to read industrial construction drawings and specifications is an asset
Knowledge of industrial construction RFP and EOI process including bonding, safety, quality control, project controls, addenda, RFI’s, requirements for basic contract types and commercial requirements would be an asset
Flexibility to work overtime to meet proposal deadlines when required

Compensation

The role is a permanent, full-time position with a typical starting salary range of $65,000 to $80,000 per annum. Variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, and prevailing market conditions for the specific role. Norland offers a comprehensive total rewards package that includes a competitive base salary, extended health and dental plans with premiums full paid by the company, as well as paid time off and RRSP matching. We are committed to your professional development with ample opportunities for growth, skill enhancement, and career advancement.

Here’s why you will want to be part of our team:

Enjoy a competitive total rewards package that includes not only a base salary but also comprehensive benefits, and other perks.

Be part of a supportive and collaborative team culture where ideas are valued, and teamwork is encouraged, fostering an environment of mutual respect and shared success.

We are a values-driven organization. Our values define how we work together, and how we partner with our clients. We invite you to learn more about our values here .

We are All Leaders

We Do What We Say

We are Open and Transparent

We Win Together

Safety is at the heart of everything that we do, and we promote a culture that ensures everyone has the mindset and the tools to work safely. All Norland positions include a commitment to comply with Norland’s Health, Safety & Environmental (HSE) program responsibilities and applicable legislation.

About Us

Norland Limited consists of specialized businesses working together as one team towards common goals. Our businesses have delivered work Built to Last for over 80 years! We are a trusted leader in integrated construction - connecting and enriching communities through our innovative approach. Our mission is to build lasting partnerships through unparalleled execution and leveraging our self-perform expertise. We offer a dynamic and supportive environment where your skills will thrive, and your contributions will make a real difference in our community-focused projects.

Ready to make a difference? Join us as we shape the future of construction with integrity, excellence, and a commitment to making a meaningful impact! You can visit our website to learn more about us.

We are committed to fostering an inclusive workplace that values diversity and promotes equity. We encourage applications from all qualified individuals, including those from underrepresented groups.

Thank you for your interest in joining our team. Due to the high volume of applications received, only shortlisted candidates will be contacted.

SCAM ALERT: Please be vigilant of recruitment scams, falsely posing as Norland. We never ask for payment during the hiring process. The hiring process will always include direct communication from Norland only from email addresses ending in @ norlandlimited.com and will never be completely conducted via chat or social media platforms. The best way to verify real career opportunities is to review postings on Norland’s career page and apply directly through Norland’s website.

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More about this job

Responsibilities

Coordinate proposal responses from receipt of RFP, RFQ, or EOI through submission, including assigning resources, setting deadlines, tracking progress, and preparing or editing proposal content. Manage proposal documentation and client communications, serve as a client and stakeholder contact, and support major joint venture pursuits and related administrative tasks.

Requirements

A post-secondary degree or diploma and at least three years of proposal development or similar experience are required. Candidates should have strong English writing and communication skills, advanced proficiency with Microsoft Office, Word, InDesign, and PDF tools, and excellent organization, attention to detail, and ability to manage shifting deadlines; construction drawing and industrial construction proposal knowledge are assets.

Skills

Proposal Development
Proposal Coordination
Project Planning
Document Control
Technical Writing
Proofreading And Editing
Client Communication
Stakeholder Coordination
Deadline Management
Microsoft Word
Adobe InDesign
PDF Management
SharePoint
Construction Drawings And Specifications
RFP And EOI Processes

Benefits

Extended Health Insurance
Dental Insurance
Paid Time Off
RRSP Matching
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Proposal Development
Proposal Coordination
RFP
RFQ
EOI
Joint Venture
Document Control
Client Communication
Stakeholder Coordination
Proposal Submittals
Addenda
Requests For Information
Microsoft Office
Microsoft Word
Adobe InDesign
PDF
SharePoint
Technical Writing
Proofreading
Editing
Construction Drawings
Construction Specifications
Industrial Construction
Bonding
Safety
Quality Control
Project Controls
Contract Types
Commercial Requirements

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