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Added 6 mins ago
Real Estate Administrative Assistant
Oulahen Team Realty Inc.
Toronto, ON · North York, ON
Full-time
…a highly organized, detail-oriented, full-time Real Estate Administrative Assistant to join our family-owned real estate business in the Yonge and Sheppard area. Become part of our growing…
Added 1 hour ago
MOA- Medical Office Assistant
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Full-time
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Added 1 hour ago
Bilingual Finance and Operations Assistant
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Full-time
Provide reception support during lunch breaks, answering phone and assisting with visitor inquiries.
Added 2 hours ago
Programs Assistant (12 months term position)
MANITOBA EMPLOYMENT ESSENTIALS AND TRAINING (MEET)
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Full-time
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Massage Therapist - Assistant Clinic Director | CARESPACE Uptown Waterloo
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Client Service Assistant
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complete post-meeting administrative and CRM updates;
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Administrative Assistant, Building Inspection
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Kawartha Lakes, ON · Lindsay, ON
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Added 12 hours ago
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Added 13 hours ago
Administrative Assistant | Reception - Kamloops
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Kamloops, BC
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In this role, you will provide essential administrative, reception, and claims support, helping ensure claims are managed efficiently and clients receive outstanding service. As one of the…
Added 14 hours ago
Administrative Assistant (Front Desk Reception)
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Full-time
The Administrative Assistant (Front Desk Reception) is responsible for creating a positive and professional first impression for East Penn Canada by welcoming visitors, directing incoming…
Added 15 hours ago
Health Information Registration Clerk
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Full-time
Reporting to the Registration Services Coordinator, the Registration Clerk is responsible for the accurate and concise collection of information during the registration process adhering to…
Added 17 hours ago
Veterinary Reception. Client Care, Beaches Animal Hospital
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Toronto, ON
Full-time
At Beaches Animal Hospital, we welcome a Veterinary Reception, Client Service Representative to join our team full-time in Toronto, Ontario. This is an exciting opportunity for an…
Added 17 hours ago
Reception & Office Assistant
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Yorkton, SK
Part-time
Job Description: Operates switchboard, directs calls, responds to codes and alarms and provides information. Provides reception, registration, admission, discharge and clerical services.
Added 18 hours ago
Administrative Assistant
CDI College
Toronto, ON · North York, ON
Full-time
An Administrative Assistant plays a vital role in keeping an office running smoothly. They handle a variety of tasks including managing schedules, organizing files, responding to emails,…
Added 18 hours ago
Office Manager
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New Westminster, BC
Full-time
- General administrative and reception activities as required.
Added 18 hours ago
Représentante ou représentant bilingue, Service Excellence, Service à la clientèle / CS Service Excellence Representative Bilingual
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The Administrative Assistant supports the Sales, Service, Accounting, and Parts departments in the daily operations at the assigned Dealer location. The position is responsible for…
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Administrative Assistant
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The Administrative Assistant plays an important role in supporting the daily operations of the business through a combination of administrative, accounting, customer service, and eCommerce…
Added 19 hours ago
Medical Administrative Assistant
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Southwest Ontario Aboriginal Health Access Centre (SOAHAC) is a diverse, dynamic, multiservice Indigenous health and wellness agency. We strive to provide quality, wholistic health services…
Added 19 hours ago
Administrative and Reception Assistant
Sturgeon County
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Added 19 hours ago
Medical Office Assistant
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Providing administrative and clinical support to clinicians;
Added 19 hours ago
LINC Program Support Assistant
NorQuest College
Edmonton, AB
The LINC Program Support Assistant plays a key role in supporting the successful delivery of the Language Instruction for Newcomers to Canada (LINC) program. Reporting to the Manager,…
Added 19 hours ago
Représentant ou représentante bilingue, Unité des solutions de service / Service Solutions Unit Representative Bilingual
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Toronto, ON · Mississauga, ON · Montreal, QC · Calgary, AB
Full-time
Nous utilisons l’Assistant de recrutement LinkedIn, basé sur l’IA, pour soutenir certaines étapes de notre processus de recrutement ainsi qu’un outil de révision IA qui aide avec la revue…
Added 19 hours ago
Représentant ou représentante, Unité des solutions de service / Service Solutions Unit Representative
Fidelity Canada
Toronto, ON · Mississauga, ON · Montreal, QC · Calgary, AB
Full-time
Nous utilisons l’Assistant de recrutement LinkedIn, basé sur l’IA, pour soutenir certaines étapes de notre processus de recrutement ainsi qu’un outil de révision IA qui aide avec la revue…
Added 20 hours ago
Administration and Marketing Assistant
Hays
Vancouver, BC
Contract
The Administrative and Marketing Assistant will play a key role in supporting daily office operations, reception activities, marketing initiatives, and administrative functions; you will…

NorQuest College

LINC Program Support Assistant

Edmonton, AB, T5J 1L6, Canada

Pay: SALARY: AUPE Band Level 5 | Administrator I | $1,876 - $2,439 bi-weekly reflective upon what you bring AKA your education and experience.
Apply by: Oct 13, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

COMPETITION NUMBER: 1881CLOSING DATE: OCTOBOER 12, 2026 @ 11:59PM MDT

FACULTY OF SKILLS & FOUNDATIONAL LEARNING

The LINC Program Support Assistant plays a key role in supporting the successful delivery of the Language Instruction for Newcomers to Canada (LINC) program. Reporting to the Manager, Business Operations and Program Coordinator, this position provides administrative support to the Academic Program Manager, Program Manager, Associate Chair, and Business Operations team, while serving as an important point of contact for students, faculty, and college service areas.

This role is responsible for facilitating LINC program operations through student support, enrolment administration, data management, records maintenance, event coordination, and process improvement. Working in a dynamic and learner-focused environment, the LINC Program Support Assistant helps ensure students receive timely support while contributing to efficient program delivery and strong administrative processes.

HOW YOU’LL MAKE A DIFFERENCE

Represent the faculty at reception and maintain broad knowledge of college systems, services, and resources to support students and staff.
Maintain accurate student information through data entry, uploads, enrolment processes, and integration of student data into required reporting systems.
Administer LINC student processes, including waitlists, enrolment, withdrawal, and student placement activities.
Connect with students throughout the term to support enrolment, waitlist management, and program participation.
Prepare, validate, and manage data required for student placement and program administration.
Support student requests for certificates, letters, records, and general course information.
Provide administrative support for program operations including expenses, supply management, timetabling, records management, event coordination, evaluations, and committee activities.
Document and promote LINC program information for college service areas and internal stakeholders.
Identify, document, and raise issues related to administrative processes while supporting process improvements and new initiatives.
Develop and maintain administrative process documentation and provide information and support to the Business Operations team and program leadership.

WHAT YOU BRING

Two-year Administrative Diploma or a combination of education and equivalent experience.
Three or more years of customer service experience.
Strong understanding of office systems and experience using Microsoft Office, Teams, and related applications.
Strong technical skills with the ability to learn and adopt new systems, software, and processes.
Excellent organizational skills, attention to detail, and the ability to manage competing priorities.
Strong interpersonal, customer service, and communication skills, with the ability to remain clear and calm in a busy environment.
Experience with PeopleSoft, working with multicultural clients, or knowledge of another language is considered an asset.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker you:

Coordinate multiple administrative requirements and competing timelines while maintaining accuracy and attention to detail.
Make informed decisions to support students, faculty, and staff while knowing when to seek guidance from colleagues, program leadership, and college service areas.
Apply NorQuest policies, procedures, training manuals, and established practices to resolve issues and support program operations.
Lead administrative processes and systems within your portfolio to ensure college and program requirements are met.
Identify opportunities for process improvements and contribute to discussions, analysis, and solutions that enhance administrative effectiveness.
Build collaborative relationships with students, faculty, Student Services, the Office of the Registrar, Finance, Facilities, BTS, and other service areas.
Work independently and collaboratively to support learners, internal clients, and program leadership.
Develop, review, maintain, and improve administrative process documentation that supports consistency, continuity, and service excellence.

SALARY: AUPE Band Level 5 | Administrator I | $1,876 - $2,439 bi-weekly reflective upon what you bring AKA your education and experience. This is a term position ending April 9, 2027 with the Alberta Union of Provincial Employees (AUPE). For more information regarding the AUPE Collective Agreement, please check out this link. We are proud to be recognized as one of Canada's Most Admired Corporate Cultures.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

For applicants who have completed post-secondary studies from outside of Canada, it is required they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:

International Qualifications Assessment Service https://www.alberta.ca/international-qualifications-assessment
World Education Services https://www.wes.org/ca/

We encourage applicants to include the assessment certificate as part of their application.

This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

Accessibility: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to Careers@norquest.ca.

Apply to Become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

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More about this job

Responsibilities

The LINC Program Support Assistant provides comprehensive administrative support for program operations, including student enrolment, data management, and records maintenance. This role serves as a primary point of contact for students and faculty while contributing to process improvements and efficient program delivery.

Requirements

Candidates must possess a two-year Administrative Diploma or equivalent experience along with at least three years of customer service experience. Proficiency in Microsoft Office and strong organizational and communication skills are essential for success in this role.

Skills

Administrative support
Data management
Customer service
Microsoft Office
Microsoft Teams
Records maintenance
Enrolment administration
Event coordination
Process improvement
Organizational skills
Attention to detail
Communication skills
Interpersonal skills
PeopleSoft

Benefits

Flexible work options

Visa sponsorship

Not detected in the job text

Keywords

LINC Program
Administrative Support
Data Entry
Student Services
Enrolment
Records Management
Microsoft Office
Microsoft Teams
PeopleSoft
Customer Service
Process Improvement
Timetabling
Higher Education
Administrative Diploma
Multicultural Clients

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