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Nors Group

Fleet Compliance Administrator

ON, Canada
Ontario, Canada, Canada

$60k - $75k · Full-time

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Job details

Pay: $60k - $75k
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Sep 8, 2026

Original job description

With a legacy of over 90 years, we continue to grow and strengthen our presence in the 7 countries where we operate, with more than 100 units and representation of leading brands in our business areas.

Every day, we strive to meet market needs with excellent solutions, equipment, and services - and we believe we have the best talent to deliver on those expectations.

Ready to take the next step in your career?

Your new opportunity might be right here.

We are looking for a Fleet Compliance Administrator to join our Fleet department team in Mississauga .

Summary

The Fleet Compliance Administrator ensures that the company’s fleet operations are in full compliance with Canadian federal, provincial, and industry regulations. This role handles documentation, reporting, driver qualification, maintenance records, safety protocols, and audits to minimize risk, ensure legal compliance, and support operational efficiency. Many of these tasks are completed through a 3rd party Fleet Management company where this role will need to manage the process, provide information and follow up on outstanding items.

Expected Salary range (gross/annual)

$60k - $75k

Duties And Responsibilities

Driver Compliance & Records
Maintain accurate Driver Qualification Files (DQFs)
(licenses, abstracts, training records, medicals, violations, etc.)
Review driver abstracts and assign points for risk assessment
Review license validity, infractions, issue disciplinary memos
Track expiry dates for driver licenses, medicals etc.
Track and assign driver training for new hires, annual refreshers and post incident.
Support onboarding/offboarding of drivers in compliance systems.
Vehicle Compliance & Maintenance
Maintain vehicle files electronically:
Ownerships/registrations

ii. Annual safety inspections

Work with Branch Admins to ensure vehicle binders contain all the required documents

for Heavy vehicles

Monitor PM Compliance KPI's by branch
Hours of Service (HOS) / ELD Monitoring
Daily review ELD logs (Geotab & Motive)and HOS infractions.
Pre Trip inspection compliance (Circle checks):
Ensuring major and minor identified issues have been addressed with FMC for relative maintenance records
Safety & Regulatory Compliance
Support the Safety Manager or Fleet Manager with:
- Annual renewals for Carrier Profiles
- Quarterly Carrier Profile reviews (Monthly for Ontario) to identify trends and violations and provide executive summary.
- IFTA reporting (International Fuel Tax Agreement)
- Support internal or external audits as needed (MTO, NSC audits, insurance)

5. Incident, Collision & Claims Management

Work with FMC to Document and track all accident/incidents:
Collisions

ii. Near misses

iii. Vehicle damageiv. Incident reports/statements & photos

Liaise with insurance companies and repair vendors or brokers.
Incident claims (damages amounts higher than our deductible)

ii. Review Insurance adjuster assessments

iii. Repair progress & Rental replacement tracking

Track corrective actions and related driver training.
Licensing Compliance
Manage renewals for annual Vehicle license plates, inspections
Process province transfer paperwork for new license plates
Reporting & Data Administration
Prepare monthly and quarterly compliance reports, KPI tracking.
Maintain data in FMC and internal systems.
Policy & Procedure Support
Help update safety manuals and fleet SOPs.
Communicate compliance updates to drivers and operations teams.
Assist with toolbox talks or help with safety meetings – as needed.

Core Competencies

Ability to work independently and manage competing deadlines
Strong written and verbal communication
Excellent organizational skills and attention to detail.
Analytical mindset; ability to interpret data and generate actionable insights
French speaking is an asset
Proficiency with Microsoft Office (especially Excel) and/or compliance software

Education/Training

2–5 years of experience in fleet operations, safety, or compliance preferred
Strong understanding of transportation regulations (NSC, CVOR, IFTA, etc.).
Experience with ELD systems (Geotab, Samsara, Motive, etc.) an asset..

HEALTH AND SAFETY

It is our expectation that all Nors Employees will conduct their work in a safe manner, abide by all Nors safety policies and report all hazardous conditions and unsafe work procedures. In addition, Nors employees will be required to report any and all incidences/accidents/near misses according to company policies

Nors is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We recognize our obligations and responsibilities as an employer and encourage applications from all qualified candidates including members of visible minorities.

Nors will accommodate people with disabilities during the recruitment and assessment processes. If accommodation is requested, Nors will consult with the applicant and arrange for the provision of suitable accommodation that considers the applicant’s needs.

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More about this job

Responsibilities

Maintain driver and vehicle compliance records, monitor hours-of-service and inspection requirements, and coordinate maintenance, licensing, and incident documentation with the fleet management company. Prepare compliance reports, support regulatory and insurance audits, track corrective actions, and help update fleet safety policies and procedures.

Requirements

The posting prefers 2–5 years of experience in fleet operations, safety, or compliance, along with a strong understanding of transportation regulations such as NSC, CVOR, and IFTA. Candidates should have strong organizational, communication, and analytical skills, proficiency with Microsoft Office - especially Excel - and familiarity with ELD systems; French is an asset.

Skills

Fleet Compliance
Driver Qualification Records
Transportation Regulations
Hours of Service Monitoring
Electronic Logging Devices
Safety Compliance
Regulatory Reporting
Incident and Claims Management
Audit Support
Data Analysis
Microsoft Excel
Recordkeeping
Communication
Organization
Deadline Management

Visa sponsorship

Not detected in the job text

Keywords

Fleet Compliance
Driver Qualification Files
Driver Abstracts
Driver Training
Vehicle Registrations
Annual Safety Inspections
Preventive Maintenance
Hours of Service
Electronic Logging Devices
Geotab
Motive
Circle Checks
Carrier Profiles
IFTA
NSC
CVOR
MTO Audits
Insurance Claims
Collision Management
Vehicle Licensing
Compliance Reporting
KPI Tracking
Fleet Management Company
Microsoft Office
Microsoft Excel
Safety Manuals
Standard Operating Procedures

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