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North America Construction (1993) Ltd. - NAC Constructors Ltd.

Project Administrator

St. Thomas, ON, Canada

Job type: Full-time
Experience: 2+ years’ experience working as an administrator or coordinator (construction industry experience is an asset)
Posting language: English
Posted: Apr 30, 2026

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Original job description

North America Construction (1993) Ltd. – NAC Constructors Ltd. (NAC) is well known for our expertise in water and wastewater construction across Canada. Our self-performing team of almost 500 skilled professionals and experts in trades and engineering, comprehensively handles projects, from conceptualization to delivery. We also have extensive experience in fields such as civil, structural, process mechanical, building mechanical, electrical and instrumentation work. At NAC, our priority is to maintain the highest level of quality and safety. The depth of our resources is evident in the variety of projects we construct; from water filtration to wastewater treatment; dams to ethanol; we build it all….and more!

NAC is currently seeking a full-time Project Administrator , initially based on our Dalewood Water Reclamation Facility project in St. Thomas, ON.

Position Summary:

Reporting to the Project Manager, the Site/ Project Administrator is an integral part of the project team, responsible for a wide variety of administration and coordination duties. The incumbent provides high quality, timely and efficient services, including PO's, travel and housing coordination and the submission of timesheets.

\nResponsibilities:

Provide a high level of administration support to the project team
Oversee Accounts Receivable Document control
Initiate workflows for Accounts payable
Assist with project billings, such as processing monthly billing reports
Receive and screen all inbound telephone calls, emails and mail
Evaluate, prioritize and distribute correspondence accordingly
Set-up accommodations, which includes sourcing available rentals and furnishing, as required
Coordinate and maintain housing logs
Coordinate travel, as required
Organize and receive site deliveries
Be the first point of contact, receiving visitors at site and addressing all inquiries
Process and manage Purchase Orders, as well as procurement of construction materials
Prepare timesheets and submit to the Payroll Dept., on a weekly basis
Maintain the central filing system
Provide all other duties as assigned

Requirements:

2+ years’ experience working as an administrator or coordinator (construction industry experience is an asset)
Experience with time and material tracking is an asset
Strong knowledge of general office procedures
Solid computer skills on programs such as, Microsoft Word, Excel and Outlook
Excellent verbal and written communication skills and strong interpersonal skills
High attention to detail, accuracy, and strong organizational skills
Superior time management and multitasking skills
Resourcefulness and flexibility
Ability to effectively interpret and implement company policies and procedures

NAC Offers:

Competitive compensation
Opportunities for career growth, development and advancement, including financial assistance
Comprehensive benefit plan (dental, vision, health, etc.)
Employee & Family Assistance Program
Excellent company matched pension plan
Registered Retirement Savings Plans
Additional time off between Christmas and New Year’s Day
Community involvement opportunities
Friendly working environment
Numerous team activities and various company events

NAC is committed to providing equal opportunities for all individuals to achieve their goals. If you feel that you need accommodations during the recruitment and selection process because of illness/disability, please contact Human Resources for further information

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More about this job

Responsibilities

The Project Administrator provides comprehensive administrative and coordination support to the project team, including managing accounts payable/receivable and project billings. They are also responsible for site-specific tasks such as coordinating travel and housing, managing site deliveries, and processing purchase orders.

Requirements

Candidates must have at least 2 years of experience in an administrative or coordination role, preferably within the construction industry. Strong proficiency in Microsoft Office programs and excellent organizational and communication skills are required.

Skills

Administration support
Accounts receivable
Document control
Accounts payable
Project billing
Travel coordination
Housing coordination
Purchase orders
Procurement
Time tracking
Microsoft Word
Microsoft Excel
Microsoft Outlook
Communication skills
Interpersonal skills
Time management

Benefits

Competitive compensation
Career growth and development
Financial assistance
Comprehensive benefit plan
Dental insurance
Vision insurance
Health insurance
Employee & Family Assistance Program
Company matched pension plan
Additional time off between Christmas and New Year’s Day
Community involvement opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Construction
Water and wastewater construction
Accounts Receivable
Accounts Payable
Document control
Purchase Orders
Procurement
Timesheets
Microsoft Word
Microsoft Excel
Microsoft Outlook
Site administration
Logistics
Construction materials
Payroll
Reporting
Office procedures

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