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Added 2 mins ago
Ticketing Services & Entertainment Coordinator
Westerner Park
Red Deer, AB
Full-time
Westerner Park is seeking a full-time Ticketing Services & Entertainment Coordinator to join our dynamic team. The Ticketing Services & Entertainment Coordinator is responsible for…
Added 3 mins ago
Site HR Coordinator
Ledcor
AB · Fort Saskatchewan, AB
Full-time
Bring your HR expertise to the heart of the action. As a Site HR Coordinator based in Fort Saskatchewan, Alberta, you will play a pivotal role in supporting employees and project leaders in…
Added 32 mins ago
Program Coordinator, Children & Youth
Jewish Federation of British Columbia (JFBC)
BC · West Vancouver, BC
Full-time
The Program Coordinator, Children & Youth, is responsible for planning and implementing programs and services for children and youth (ages 0–12). Programming must be engaging, safe, and…
Added 49 mins ago
Training Coordinator
Blue Door Support Services
Aurora, ON
$50,000 to $55,000 CAD / year
Minimum of 1-2 years’ work experience in a social service field (preferred).
Added 49 mins ago
Specialist, Intervenor
Canadian National Institute for the Blind
Kitchener, ON
$28.83 CAD / hour
Provide one on one service and support to individuals who are Deafblind in the home or the community.
Added 1 hour ago
Care Team Coordinator
ParaMed Home Health Care
Windsor, ON
Part-time
As a Care Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 1 hour ago
Scheduling Coordinator
ParaMed Home Health Care
Windsor, ON
Part-time
As a Scheduling Coordinator you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 1 hour ago
Logistics Coordinator - Bd Albert-Hudon Montréal-Nord, QC H1G 3L1 1
Kuehne+Nagel
Montreal, QC
Full-time
…Albert-Hudon in Montreal-Nord is looking for a new Logistics Coordinator to join our Contract Logistics…
Added 1 hour ago
Training Coordinator (Commercial Aviation Maintenance Training)-EN
CAE
Montreal, QC
Full-time
Identify opportunities to improve administrative and operational processes to enhance efficiency and service delivery.
Added 1 hour ago
Scheduling Coordinator - Part Time
ParaMed Home Health Care
Ottawa, ON
Part-time
As a Scheduling Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 1 hour ago
Substitute CNC Educator
The Immigrant Education Society
Calgary, AB
Reporting to the Senior Coordinator, Languages and Childminding, the CNC Educator provides professional care and supervision for newcomer children under the guidance of the Lead CNC…
Added 1 hour ago
On-Site Service Coordinator (contract)
Scandinavian Building Services
AB · Edmonton, AB
Contract
…operated business in Edmonton Alberta in 1956 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values…
Added 1 hour ago
Donor Services Coordinator
The Salvation Army Canada and Bermuda Territory
AB · Edmonton Regional Office
Full-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 1 hour ago
Marketing Officer (Term Position)
Banff Centre for Arts and Creativity
Banff, AB
Full-time
…communication plans for Banff Centre in collaboration with program, service, and administrative…
Added 1 hour ago
Inventory & Logistics Coordinator
GreenMantra Technologies
Brantford, ON
$50,000 to $75,000 CAD / year
Full-time
The Inventory & Logistics Coordinator is responsible for maintaining inventory accuracy, managing shipping and receiving activities, coordinating logistics operations, and ensuring timely…
Added 1 hour ago
Event Coordinator, BCP
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
The Events Coordinator provides administrative, coordination and operational support to the Evets team and contributes to the effective planning and delivery of events at BC Place.
Added 1 hour ago
Senior Forest Technician
Cabin Resource Management Ltd.
Nelson, BC
Full-time · Temporary
Lead all aspects of data management in the field and office
Added 2 hours ago
Interim Junior Project Coordinator
Petroleum Technology Alliance Canada (PTAC)
Calgary, AB
Temporary
PTAC is seeking an organised and proactive Independent Contractor to serve as an Interim Junior Project Coordinator for a term from October 19, 2026 to 31 March 31, 2027. This contract…
Added 2 hours ago
Procurement, Health & Safety & Projects Coordinator
Globeducate
Toronto, ON
Full-time
The Procurement, Health & Safety & Projects Coordinator is responsible for supporting the operational excellence of Globeducate Canada schools by overseeing procurement activities,…
Added 2 hours ago
Talent Acquisition Coordinator - Student Programming
Irving Oil
Saint John, NB
Full-time
As a Talent Acquisition Coordinator, you will play a key role in delivering an exceptional student experience throughout our student employment programs. Working closely with the Manager,…
Added 2 hours ago
Rental Operations Coordinator - Grande Prairie
Stream-Flo Industries
AB · Grande Prairie, AB
Full-time
Stream-Flo Industries Ltd. is currently seeking a full-time, permanent Rental Operations Coordinator to work with our team at our Grande Prairie branch.
Added 2 hours ago
Service Coordinator
Finning
Edmonton, AB
Full-time
…ensuring equipment repairs, maintenance projects, and customer service activities run smoothly from start to finish. As a Service Coordinator, you'll be the central point of coordination…
Added 2 hours ago
LifeClinic Coordinator
Life Time Inc.
Woodbridge, ON
Part-time
As a part of the LifeClinic team, the LifeClinic Coordinator maintains, and executes the LifeClinic business plans and adjusts as needed to deliver results at or above company expectations…
Added 2 hours ago
Service Dispatch Coordinator
Aplin
Vaughan, ON
Full-time
Join a top employer and advance your career. Aplin has partnered with a well-established organization to hire a Service Dispatch Coordinator in Concord, ON! This will be a 1-year contract…
Added 2 hours ago
Administrative Assistant Coordinator
Shutters Canada
London, ON
Full-time
Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars,…

North Mechanical Systems Inc

Service Coordinator

Mississauga, ON, Canada

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

Hiring a Commercial HVAC Service Department Coordinator who brings real, practical experience from within the HVAC trade. This person will be counted on to keep the entire technician workflow organized and running smoothly, staying closely connected with technicians, customers and management on everything from scheduling and 100% digital paperwork to communication and follow up.
The ideal candidate will have a solid understanding of HVAC systems built through apprenticeship, field work or technical training, and can communicate clearly with people at every level of the organization.
Required Skills
Comprehensive working knowledge of commercial HVAC systems, equipment and terminology, or a strong mechanical aptitude paired with genuine interest in the HVAC sector
Superior oral and written communication skills in English, with demonstrated ability to translate technical concepts for varied audiences
Proficiency with service management software, digital work order platforms and the full Office 365 suite
Ability to interpret and apply information from work orders, service reports, equipment manuals and technical specifications
Exceptional organizational capabilities, with a proven track record of managing competing priorities in a high volume, deadline driven environment
High level of attention to detail to maintain accuracy across technical documentation, quoting and reporting
Demonstrated capacity to investigate and resolve service-related issues, escalating appropriately when required
Post secondary education in HVAC will be considered an asset
Core Responsibilities
Oversee coordination of field operations and support efficient processes for a full team of HVAC technicians. Act as the primary liaison for client accounts on technical matters, developing in depth familiarity with each client's sites, equipment and service history
Prepare accurate estimates and quotations for repairs and equipment replacement based on completed work orders and on site assessments, incorporating vendor sourcing and labour time analysis, in close collaboration with a hands-on President to ensure all customer service quotes are delivered on time and without errors
Manage the full scope of purchasing and job coordination for the department, including scheduling of all assignments, requisitioning materials, arranging subcontractors and equipment such as cranes and lifts, monitoring associated costs and reviewing work order accuracy in collaboration with technicians
Direct the end to end logistics of parts procurement and delivery, including ordering, receiving and verifying shipments, physical handling of materials as required and staging items for technician pickup. This also includes coordinating technician visits to vendor locations to maintain project timelines
Monitor and manage the timely closure of electronic work orders submitted by technicians, ensuring complete supporting documentation and accurate timesheet reporting
Coordinate manufacturer warranty claims with vendors and technicians from initial submission through final resolution
Support fleet management through maintenance scheduling and asset tracking via GPS reporting systems
Perform additional duties as assigned
Hours are M-F 7:30-4:30 in Office only
#HVAC #ServiceCoordinator #MississaugaJobs #Hiring

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More about this job

Responsibilities

Coordinate field operations for HVAC technicians, including scheduling, purchasing, parts logistics, subcontractors, and equipment. Serve as the client liaison, prepare estimates and quotations, ensure accurate and timely work order documentation, coordinate warranty claims, and support fleet management.

Requirements

Candidates need practical HVAC trade experience or strong mechanical aptitude and a genuine interest in the HVAC sector, along with clear English communication skills. They should be proficient with service management and digital work order software and Office 365, and able to manage competing priorities, technical documentation, estimates, and service issues; post-secondary HVAC education is an asset.

Skills

Commercial HVAC Systems
HVAC Equipment and Terminology
Technical Communication
Service Management Software
Digital Work Order Platforms
Office 365
Technical Documentation
Estimating and Quoting
Scheduling and Coordination
Purchasing and Procurement
Vendor Coordination
Organization and Prioritization
Attention to Detail
Issue Resolution
Warranty Claims
Fleet Management

Visa sponsorship

Not detected in the job text

Keywords

Commercial HVAC
HVAC Systems
HVAC Equipment
Service Coordination
Field Operations
Technician Scheduling
Service Management Software
Digital Work Orders
Office 365
Work Orders
Service Reports
Equipment Manuals
Technical Specifications
Estimates
Quotations
Vendor Sourcing
Labour Time Analysis
Purchasing
Parts Procurement
Subcontractors
Cranes
Lifts
Timesheets
Warranty Claims
Fleet Management
GPS Reporting Systems
Equipment Replacement
Customer Service

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