Executive Assistant

North West Rubber (NWR) is a leading manufacturer and distributor of recycled rubber flooring solutions, proudly serving North America and global markets for over 55 years. With a strong commitment to sustainability, NWR has upcycled over 1 billion pounds of rubber into high-performance products for agricultural, recreational, industrial, and residential use. Employees at NWR are part of a values-driven organization that prioritizes safety, innovation, and environmental stewardship. The company fosters a collaborative and inclusive culture, offers meaningful career growth opportunities, and actively supports community initiatives. Whether you're passionate about making a difference, growing professionally, or contributing to a greener future, NWR offers a dynamic workplace where your impact truly matters.

Position Summary:

The Executive Assistant (EA) to the CEO is a highly visible and critical role, responsible for providing comprehensive administrative, strategic, and operational support to the CEO. This individual will act as a trusted partner, ensuring the CEO’s time is optimized and priorities are managed. This role is based in Oakville, Ontario and is an in-office role.

Key Responsibilities:

Executive Support:

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Coordinate customer and/or supplier visits
• May provide administrative support to members of the Executive Team as required

Strategic Coordination:

• Assist in the preparation of board materials, executive reports, and strategic initiatives.
• Liaise with senior leadership and department heads to follow up on key deliverables
• Support the CEO in tracking key performance indicators and organizational goals.

Communication & Relationship Management:

• Serve as a point of contact between the CEO and internal/external stakeholders.
• Draft and manage communications on behalf of the CEO.
• Build strong relationships across the organization to facilitate effective collaboration.

Qualifications and Experience Required:

• Bachelor’s degree in Business Administration
• Minimum of 7 years’ experience as an Executive Assistant or similar role supporting C-level executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities; ability to communicate in French is considered an asset.
• High level of discretion, integrity, and professionalism to respond to time sensitive and highly confidential matters.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom).
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Proactive and resourceful with a problem-solving mindset.
• Calm under pressure and adaptable to changing priorities.
• Strong interpersonal skills and emotional intelligence.