Executive assistant jobs in Vancouver, BC and nearby

Within 25 km

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Added 11 days ago
NF
Executive Assistant
Northbridge Financial
Vancouver, BC
- Full-time
- Other
We have a flexible hybrid model that allows you to work from home up to 2 days per week, with added flexibility for when you really need it
Added 11 days ago
A
Executive Assistant - Temporary
ARC'TERYX
North Vancouver, BC
- Full-time
- Temporary
As an Executive Assistant within our Technology organization, you provide comprehensive administrative and operational support to typically 2 to 3 Executives. You anticipate needs, manage…
Added 12 days ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- $29.5 to $34 CAD / hour
- Contract
The position operates in a hybrid model, with 23 days per week in the office and the remaining time working remotely
Added 12 days ago
CR
Real Estate Executive Assistant
CoCalibrate Real Estate Solutions
North Vancouver, BC
- Full-time
Added 12 days ago
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Executive Assistant
BDO
Vancouver, BC
- $53,000 to $88,000 CAD / year
- Full-time
BDO Canada LLP is looking for a Executive Assistant in our Vancouver location. This is a new role and presents an excellent opportunity to contribute to a well-established practice within a…
Added 15 days ago
GR
Executive Assistant to CEO
Goldbeck Recruiting
Burnaby, BC
- $75,000 to $100,000 CAD / year
- Full-time
An opportunity is available for a proactive, resourceful, and adaptable Executive Assistant to support the CEO, work closely with the team, and help drive growth. This high-responsibility…
Added 15 days ago
A
Executive Assistant
ARC'TERYX
North Vancouver, BC
- Full-time
As an Executive Assistant within our Supply Chain organization, you will support specific Senior Leadership within our function. You’re a master in the art of organization, with a…
Added 16 days ago
VF
Executive Assistant & Business Coordinator, Private Client Services
Ventum Financial
Vancouver, BC
- Contract
Your availability: Indicate your potential start date and confirm your ability to work in our Vancouver office four days per week.
Added 18 days ago
SL
Executive Assistant
Smythe LLP
Vancouver, BC
- $80,000 to $95,000 CAD / year
- Full-time
Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.
Added 18 days ago
TH
Executive Assistant to CEO
Talent Harbour
Burnaby, BC
- $75,000 to $100,000 CAD / year
- Full-time
They are seeking a proactive, resourceful, and adaptable Executive Assistant to support the CEO, collaborate with the team, and help drive growth. This high-responsibility role requires…
Added 18 days ago
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Executive assistant
Corinex
Vancouver, BC
- From $90,000 CAD / year
- Full-time
- On-site
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 18 days ago
NF
Executive Assistant
Northbridge Financial Corporation
Vancouver, BC
- Full-time
We have a flexible hybrid model that allows you to work from home up to 2 days per week, with added flexibility for when you really need it
Added 19 days ago
MT
Office Manager & Executive Assistant
MineSense Technologies Ltd.
Vancouver, BC
- $80,000 to $100,000 CAD / year
- Full-time
Flexibility to work remotely 1-day per week
Added 19 days ago
AU
Executive Assistant to Provost
Adler University
Vancouver, BC
- Full-time
Under the direction of the Provost and Senior VP, the Executive Administrative Assistant will perform diverse administrative support duties in support or this office. These functions will…
Added 22 days ago
BS
Executive Assistant
Bridgemans Services
Vancouver, BC
- $70,000 to $90,000 CAD / year
- Full-time
The Executive Assistant provides high-level administrative and organizational support to the President and the Executive, Support Specialist. This position serves as a trusted point of…
Added 22 days ago
TU
Employee Relations Coordinator and Executive Assistant to the AVP
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Employee Relations Coordinator and Executive Assistant to the the AVP manages day-to-day operations and projects related to confidential staff grievances and collective bargaining and…
Added 22 days ago
SH
Executive Assistant
Surrey Hospitals Foundation
Surrey, BC
- Full-time
The Executive Assistant is a trusted and integral partner to the President & CEO, playing a critical role in supporting effective executive leadership, strong governance, strategic…
Added 23 days ago
BC
Executive Assistant
BTY CONSULTANCY GROUP INC
Vancouver, BC
- $70,000 to $80,000 CAD / year
- Full-time
As an Executive Assistant at BTY, you will provide high-level administrative and organizational support to our CEO and COO. You will play an important role in coordinating executive…
Added 24 days ago
BL
Executive Assistant
BC Legal Management Association
Vancouver, BC
- Other
We are currently recruiting for an Executive Assistant. This position reports directly to the Chief Operating Officer of the firm. Candidates must be able to work well both independently…
Added 24 days ago
M
Executive Assistant
Miru
Vancouver, BC
- $90,000 to $110,000 CAD / year
- Full-time
…comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary…
Added 26 days ago
TU
Executive Assistant to the Dean
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
The Executive Assistant to the Dean provides executive-level confidential and complex administrative support to the Dean of Education and to the Dean’s Office leadership team as needed. As…
Added 1 month ago
MS
Executive Assistant/Office Manager
MPA Society
Vancouver, BC
- Full-time
POSITION: Executive Assistant/Office Manager, Regular Full-Time
Added 1 month ago
DE
Executive Assistant
Downtown Eastside Women s Centre
Vancouver, BC
- $31.69 to $34.97 CAD / hour
- Full-time
The Executive Assistant will provide administrative support to the Director, Specialized Services and Programs and Director, Direct Services as well as the other housing and specialized…
Added 1 month ago
MS
Executive Assistant
MacDonald Search Group
Vancouver, BC
- Full-time
…player in its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability,…
Added 1 month ago
IR
Corporate Secretary
Impact Recruitment
Vancouver, BC
- Full-time

Northbridge Financial

Executive Assistant

Vancouver, BC, V6E 0C5, Canada

Full-time

Apply on careers.nbfc.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 5+ years’ experience in an Executive Assistant or Administrative function in an office environment
Posting language: English
Posted: Oct 28, 2026

Original job description

What it’s like to be a Northbridge Executive Assistant:

As the Executive Assistant supporting the Vice Presidents in the Western Canada region, you will play a pivotal role in supporting the efficient and strategic operation of the regional portfolio.

Our Executive Assistants work hard to ensure that administrative assistance and secretarial support is provided to our Senior executives. They organize daily calendars, schedule meetings both internally and externally, and organize a wide range of other logistics, from travel to catering. They also take part in meetings; preparing agendas, taking minutes, and preparing materials.

They are passionate about not only keeping things organized, but keeping our Executive staff well-informed and prepared. This means monitoring budgets, highlighting variances, and working with external vendors. They are also strong relationship-builders; working with various other members of the Northbridge leadership team to ensure that all correspondence and information is up-to-date and accurate.

Our EAs also manage and coordinate special projects, including research and reporting, while also managing the administration and communication of these projects.

We want your talent!

If you’re great at:

Communicating clearly and professionally, both verbally and in writing
Managing multiple, changing priorities with confidence and attention to detail
Building productive relationships with senior leaders and key stakeholders
Exercising sound judgment, tact, and diplomacy - especially with confidential information
Taking initiative and working independently while being a strong team player
Staying organized and proactive in a dynamic office environment
Providing exceptional customer service and administrative support
Leveraging technology to identify, recommend, and implement process improvements and operational efficiencies

You have:

Post‑secondary education and/or equivalent on‑the‑job experience
5+ years’ experience in an Executive Assistant or Administrative function in an office environment
Experience providing executive-level support
Advanced knowledge of the Microsoft Office Suite
Proven experience managing executive calendars, travel, expenses, and reimbursements
Experience organizing meetings, training sessions, and special events (on‑site and off‑site), including logistics, materials, catering, and coordination across time zones
The ability to handle highly sensitive and confidential information and maintain secure document retention systems
Experience supporting special projects, including research, reporting, and communications

We really mean it when we say we put you first. Here are a few ways how:

Hybrid work! We have a flexible hybrid model that allows you to work from home up to 2 days per week, with added flexibility for when you really need it.
We offer competitive salaries and support your financial health through our employee share purchase plan, pension plans, RRSP, discounts on staff insurance, and more!
We help you prioritize your well-being from day one through flexible health benefits, early leave days, wellness programs, rewards, and recognition programs.
We are invested in helping you grow in your career through education assistance to complete your CIP, FCIP, CRM or other courses desired, internal mobility, Leadership training and mentoring programs.
NBFC cares about the community and supports the causes you believe in with donation matching and team volunteer days.

We’re committed to pay transparency and fairness. The base salary range for this role is $60,000 - $90,000, which reflects the expected base pay – not the total compensation package. The actual base salary may vary depending on your experience, skills, and alignment with the position. We’re also open to candidates at different levels, so if this range doesn’t quite match your expectations, don’t let that hold you back - we’d still love to hear from you.

Who we are:

We’re Northbridge Insurance. We’re proud to work with Canada’s most trusted commercial broker networks. We have a reputation for being one of Canada’s leading commercial insurance providers. Our employees are dedicated to understanding the needs of our customers and creating solutions that help Canadian businesses have a safer and brighter future. We’re a company of passionate people who put people first. Do you want to join a team that believes in working hard – and having fun at work – all while making a difference? Look no further than Northbridge.

At Northbridge Financial we embrace and celebrate you and are committed to creating an inclusive workplace for all! No matter who you are or what makes you unique, we welcome you. Please let us know how we can assist or accommodate you during the selection process.

Apply on careers.nbfc.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to regional Vice Presidents, including calendar management, meeting coordination, and budget monitoring. They also manage special projects, conduct research, and ensure accurate communication across the leadership team.

Requirements

Candidates must have at least 5 years of experience in an executive-level administrative role and advanced proficiency in the Microsoft Office Suite. A post-secondary education or equivalent on-the-job experience is required to handle complex logistics and confidential information.

Skills

Administrative support
Calendar management
Travel coordination
Meeting facilitation
Budget monitoring
Relationship building
Project management
Research and reporting
Communication
Attention to detail
Microsoft Office Suite
Customer service
Process improvement
Confidentiality
Time management
Initiative

Benefits

Hybrid work
Employee share purchase plan
Pension plans
RRSP
Staff insurance discounts
Flexible health benefits
Wellness programs
Rewards and recognition programs
Education assistance
Donation matching
Team volunteer days

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Microsoft Office Suite
Budgeting
Project Management
Calendar Management
Travel Coordination
Stakeholder Management
Confidentiality
Process Improvement
Reporting
Research
Insurance
Commercial Insurance
Hybrid Work
Professional Development
CIP
FCIP
CRM
Logistics
Communication
Customer Service
Teamwork
Initiative
Strategic Operations
Expense Management
Document Retention
Leadership Support
Time Zones
Corporate Administration

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