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Added 2 mins ago
SF
Lead Product Owner
Simon Fraser University
Burnaby, BC
- Full-time
Union/Affiliation: Administrative and Professional Staff (APSA)
Added 2 mins ago
PH
CCMG Genetic and Genomic Diagnostics Fellowship, Division of Genome Diagnostics, Department of Pathology and Laboratory Medicine - BC Children’s Hospital & BC Women’s Hospital
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TU
Assistant Professor (tenure-track)
The University of British Columbia
Vancouver, BC
- Full-time
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Vaughan, ON
- Full-time
Educational & Professional Membership Fee Assistance program
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LP
Revenue Coordinator - Elmhurst, Illinois
LAZ Parking
Burlington, ON
- $26 to $28 USD / hour
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SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Assist in prescription preparation to company's standards and professional services
Added 2 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Ottawa, ON
- Full-time
Assist in prescription preparation to company's standards and professional services
Added 2 mins ago
D
Locum Associate Dentist - The Hunt Club Dental Centre
Dentalcorp
Ottawa, ON · The Hunt Club Dental Centre
- Full-time
…discounted rates on courses and access to Study Clubs and online professional…
Added 2 mins ago
A
Bilingual HR Advisor
ALS
Winnipeg, MB · Sudbury, ON · Thunder Bay, ON · CAN - ON - Sudbury
- Full-time
Provide tactical, coordination, and administrative support to the HR Manager in relation to HR matters involving senior managers and broader client group needs;
Added 2 mins ago
T
PIA Client Service Associate
TD
Winnipeg, MB
- Full-time
TD Private Investment Advice offers clients the chance to create one-on-one relationship with a dedicated and professional Investment Advisor (IA), while maintaining active participation in…
Added 17 mins ago
TS
Assistant Superintendent - HighRise
TalentSphere Staffing Solutions
Toronto, ON · Etobicoke, ON
- Full-time
The ideal candidate is a strong field-oriented construction professional who understands how high-rise projects come together and can confidently manage site activities, coordinate trades…
Added 17 mins ago
BC
Senior Investigator
BC College of Nurses and Midwives
Vancouver, BC
- Full-time
…standards, and providing investigative guidance within the Professional Conduct Review program. The Senior Investigator formally supervises an assigned team of Investigators responsible for…
Added 17 mins ago
LI
Director of Enterprise Sales (New Business)
Loopio Inc.
Remote, Canada
- $288,000 to $324,000 CAD / year
- Full-time
- Remote
Added 31 mins ago
UO
Client Services Assistant
University of Victoria
Victoria, BC
- Full-time
…independently within the Campus Security team to ensure efficient and professional service delivery in an environment that aligns with the university's mission of offering a welcoming,…
Added 32 mins ago
LF
Human Ressources Advisor - 15 Month Contract
Leclerc Foods
Brockville, ON
- Full-time
Conduct administrative follow-ups related to attendance, disability management, disciplinary actions, performance evaluations, and compensation.
Added 32 mins ago
G
Service Sales Engineer
GRUNDFOS
Oakville, ON
- Full-time
Above all, you're a customer-focused professional with strong technical aptitude, excellent communication skills, and the organizational ability to manage multiple priorities - someone who…
Added 32 mins ago
ML
Practice Group Assistant, Family Law
McLeod Law LLP
Calgary, AB
- Full-time
Perform clerical, administrative, and general office duties including, but not limited to, Court and Land Title filings/registrations, file management to include opening, accounting,…
Added 32 mins ago
GC
Product Information Analyst (12-month Contract)
Grainger Canada
Vaughan, ON
- Full-time
Educational & Professional Membership Fee Assistance program
Added 32 mins ago
BG
Procurement Officer
BC General Employees' Union (BCGEU)
Burnaby, BC
- Full-time
…of procurement across the BCGEU, including goods, equipment, professional services and operational contracts. The Officer develops procurement strategies, leads complex competitive…
Added 32 mins ago
S
Recruiter
Speer
Toronto, ON
- $50,000 to $70,000 CAD / year
- Full-time
Proactive Headhunting: Identify and engage candidates through targeted research, personalized outreach, LinkedIn, professional communities, and referrals. Build relationships with people…
Added 32 mins ago
FH
Leader, Workforce Optimization Staffing Services
Fraser Health
Surrey, BC
- Full-time
…and financial resources; oversees designated operational and administrative activities of staff scheduling services for Fraser Health (FH); provides support services (systems, tools and…
Added 32 mins ago
FH
Coordinator, Workforce Optimization Staffing Services
Fraser Health
New Westminster, BC
- Full-time
Added 47 mins ago
RC
Operations Support Specialist
Robertson College
Edmonton, AB
- Full-time
Support the manager with ad hoc projects, reports, and administrative initiatives as required.
Added 47 mins ago
VC
Practice Manager - Brandon Hills Veterinary Clinic
VetCare Canada
Brandon, MB
- Full-time
Professional Growth: Access to a continuing education platform, to develop your veterinary skills.
Added 47 mins ago
ME
Accountant - Part Time Contract
Miles Employment Group
BC
- $40 to $50 CAD / hour
- Part-time
- Contract
An Opportunity for an Experienced, Hands-On Accounting Professional

Northbridge Financial

Executive Assistant

Vancouver, BC, V6E 0C5, Canada

Full-time

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Job details

Job type: Full-time
Experience: 5+ years’ experience in an Executive Assistant or Administrative function in an office environment
Posting language: English
Posted: Oct 28, 2026

Original job description

What it’s like to be a Northbridge Executive Assistant:

As the Executive Assistant supporting the Vice Presidents in the Western Canada region, you will play a pivotal role in supporting the efficient and strategic operation of the regional portfolio.

Our Executive Assistants work hard to ensure that administrative assistance and secretarial support is provided to our Senior executives. They organize daily calendars, schedule meetings both internally and externally, and organize a wide range of other logistics, from travel to catering. They also take part in meetings; preparing agendas, taking minutes, and preparing materials.

They are passionate about not only keeping things organized, but keeping our Executive staff well-informed and prepared. This means monitoring budgets, highlighting variances, and working with external vendors. They are also strong relationship-builders; working with various other members of the Northbridge leadership team to ensure that all correspondence and information is up-to-date and accurate.

Our EAs also manage and coordinate special projects, including research and reporting, while also managing the administration and communication of these projects.

We want your talent!

If you’re great at:

Communicating clearly and professionally, both verbally and in writing
Managing multiple, changing priorities with confidence and attention to detail
Building productive relationships with senior leaders and key stakeholders
Exercising sound judgment, tact, and diplomacy - especially with confidential information
Taking initiative and working independently while being a strong team player
Staying organized and proactive in a dynamic office environment
Providing exceptional customer service and administrative support
Leveraging technology to identify, recommend, and implement process improvements and operational efficiencies

You have:

Post‑secondary education and/or equivalent on‑the‑job experience
5+ years’ experience in an Executive Assistant or Administrative function in an office environment
Experience providing executive-level support
Advanced knowledge of the Microsoft Office Suite
Proven experience managing executive calendars, travel, expenses, and reimbursements
Experience organizing meetings, training sessions, and special events (on‑site and off‑site), including logistics, materials, catering, and coordination across time zones
The ability to handle highly sensitive and confidential information and maintain secure document retention systems
Experience supporting special projects, including research, reporting, and communications

We really mean it when we say we put you first. Here are a few ways how:

Hybrid work! We have a flexible hybrid model that allows you to work from home up to 2 days per week, with added flexibility for when you really need it.
We offer competitive salaries and support your financial health through our employee share purchase plan, pension plans, RRSP, discounts on staff insurance, and more!
We help you prioritize your well-being from day one through flexible health benefits, early leave days, wellness programs, rewards, and recognition programs.
We are invested in helping you grow in your career through education assistance to complete your CIP, FCIP, CRM or other courses desired, internal mobility, Leadership training and mentoring programs.
NBFC cares about the community and supports the causes you believe in with donation matching and team volunteer days.

We’re committed to pay transparency and fairness. The base salary range for this role is $60,000 - $90,000, which reflects the expected base pay – not the total compensation package. The actual base salary may vary depending on your experience, skills, and alignment with the position. We’re also open to candidates at different levels, so if this range doesn’t quite match your expectations, don’t let that hold you back - we’d still love to hear from you.

Who we are:

We’re Northbridge Insurance. We’re proud to work with Canada’s most trusted commercial broker networks. We have a reputation for being one of Canada’s leading commercial insurance providers. Our employees are dedicated to understanding the needs of our customers and creating solutions that help Canadian businesses have a safer and brighter future. We’re a company of passionate people who put people first. Do you want to join a team that believes in working hard – and having fun at work – all while making a difference? Look no further than Northbridge.

At Northbridge Financial we embrace and celebrate you and are committed to creating an inclusive workplace for all! No matter who you are or what makes you unique, we welcome you. Please let us know how we can assist or accommodate you during the selection process.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to regional Vice Presidents, including calendar management, meeting coordination, and budget monitoring. They also manage special projects, conduct research, and ensure accurate communication across the leadership team.

Requirements

Candidates must have at least 5 years of experience in an executive-level administrative role and advanced proficiency in the Microsoft Office Suite. A post-secondary education or equivalent on-the-job experience is required to handle complex logistics and confidential information.

Skills

Administrative support
Calendar management
Travel coordination
Meeting facilitation
Budget monitoring
Relationship building
Project management
Research and reporting
Communication
Attention to detail
Microsoft Office Suite
Customer service
Process improvement
Confidentiality
Time management
Initiative

Benefits

Hybrid work
Employee share purchase plan
Pension plans
RRSP
Staff insurance discounts
Flexible health benefits
Wellness programs
Rewards and recognition programs
Education assistance
Donation matching
Team volunteer days

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Microsoft Office Suite
Budgeting
Project Management
Calendar Management
Travel Coordination
Stakeholder Management
Confidentiality
Process Improvement
Reporting
Research
Insurance
Commercial Insurance
Hybrid Work
Professional Development
CIP
FCIP
CRM
Logistics
Communication
Customer Service
Teamwork
Initiative
Strategic Operations
Expense Management
Document Retention
Leadership Support
Time Zones
Corporate Administration

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