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Added 6 mins ago
MT
Senior Broker
Midland Transport
Dorval, QC
- Full-time
Midland Transport is currently seeking a Senior Broker in Montreal, QC. The Senior Broker manages a portfolio of Brokerage Accounts leading both commercial strategy and operational…
Added 1 hour ago
FR
Freight Dispatcher
Fraserway RV
Abbotsford, BC
- Full-time
Support cross-border transportation: Prepare e-manifest lead sheets, process customs documentation, and help resolve border or broker issues.
Added 1 hour ago
TM
Manager, MGA & Program Operations
Tokio Marine Canada Ltd.
Toronto, ON
- Full-time
We support Canadian businesses in taking smart risks by delivering practical insurance solutions and exceptional service through trusted broker partnerships.
Added 2 hours ago
A
Director, Treasury & Business Intelligence
Avana
Regina, SK
- Full-time
Lead significant insurance negotiations and oversee broker performance, claims management, and renewal strategy.
Added 2 hours ago
EI
Corporate Services Administrator
Echelon Insurance
Mississauga, ON
- Full-time
Added 2 hours ago
I
Operations Coordinator
Intelcom
NS · Sydney Mines
- Full-time
Process broker returns and return-to-clients shipments
Added 2 hours ago
NF
Executive Assistant
Northbridge Financial
Vancouver, BC
- Full-time
- Other
We’re Northbridge Insurance. We’re proud to work with Canada’s most trusted commercial broker networks. We have a reputation for being one of Canada’s leading commercial insurance…
Added 2 hours ago
A
Gestionnaire de Comptes / Chargé de clientèle senior / Souscripteur
Atradius
Montreal, QC
- Full-time
Turnaround quotes to broker partners with expediency
Added 2 hours ago
A
Account Manager - Commercial
Atradius
Mississauga, ON
- Full-time
…exceptional service and strategic support to our policyholders and broker partners. This position demands a proactive and knowledgeable professional who can foster strong relationships,…
Added 3 hours ago
F
Co-Founder & CEO - InsurTech | AI-Native Insurance Brokerage
FutureSight
Canada
- Full-time
Roughly 35M small businesses in the US are underserved by a broker model built for larger accounts. Across the US and Canada, small business insurance represents a $6.2B commission pool.…
Added 3 hours ago
F
Co-Founder & CEO - InsurTech | AI-Native Insurance Brokerage
FutureSight
Canada
- Full-time
Roughly 35M small businesses in the US are underserved by a broker model built for larger accounts. Across the US and Canada, small business insurance represents a $6.2B commission pool.…
Added 3 hours ago
F
Co-Founder & CEO - AI Communication Agents for Freight & Logistics
FutureSight
Canada
- Full-time
…directly with core freight systems including TMS, load boards, and broker/carrier databases. The platform handles track-and-trace calls, appointment scheduling, carrier rate negotiation,…
Added 3 hours ago
Corporate Services Administrator
CAA Club Group
Mississauga, ON
Added 3 hours ago
F
Co-Founder & CEO - AI Communication Agents for Freight & Logistics
FutureSight
Canada
- Full-time
…directly with core freight systems including TMS, load boards, and broker/carrier databases. The platform handles track-and-trace calls, appointment scheduling, carrier rate negotiation,…
Added 3 hours ago
N
Investment Director
Nesbridge
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…businesses secure funding that goes beyond traditional bank or broker offerings. Nesbridge brings strategic insights and comprehensive financial solutions that were once reserved primarily…
Added 3 hours ago
PI
Operations Analyst Trading Support
Portland Investment Counsel Inc.
Burlington, ON
- Full-time
Act as an operational contact for OMS/EMS integrations, broker and counterparty connectivity, data transmissions, and downstream system interfaces.
Added 3 hours ago
D&
Operations Manager
Day & Ross
Woodstock, ON
- Full-time
Manages 3rd party relations with brokers, broker-drivers, customers, and support service.s
Added 3 hours ago
B
Senior Analyst, Investment Platforms
BMO
Toronto, ON · FCP
- Full-time
Added 3 hours ago
B
Analyst, Investment Platforms
BMO
Toronto, ON · FCP
- Full-time
Added 3 hours ago
Facilities/Office Administrator - 6 month contract
MCAP
Toronto, ON
broker channel as we believe that a professional mortgage broker is a
Added 3 hours ago
TM
VP, Surety Solutions
Tokio Marine Canada Ltd.
Toronto, ON
- Full-time
We support Canadian businesses in taking smart risks by delivering practical insurance solutions and exceptional service through trusted broker partnerships.
Added 4 hours ago
Senior Manager, Collateral & Margining Technology (Capital Markets Technology)
Scotiabank
Toronto, ON
…management, margin messaging, optimization, reconciliation, clearing broker, custodian, tri-party, and market utility…
Added 4 hours ago
BI
Sales Manager
Billyard Insurance Group Inc.
Aurora, ON
- Full-time
Active Ontario RIBO broker license in good standing.
Added 4 hours ago
MC
Adjudicator, Consumer Credit (6 Month Contract)
Meridian Credit Union
St. Catharines, ON · Toronto, ON · Etobicoke, ON
- $52,000 to $75,000 CAD / year
- Full-time
…service to all Retail lending channels (Branch/Digital, MMS, Broker) through prompt analysis, approval and/or direction for all credit applications originated and…
Added 4 hours ago
NF
Underwriting Manager, Commercial Lines Mid-Market Construction
Northbridge Financial Corporation
Vancouver, BC
- Full-time
…team of underwriters. They work closely with our extensive broker network to develop unique solutions for all classes of risk. They are people centric leaders who truly care about the…

Northbridge Financial

Executive Assistant

Vancouver, BC, V6E 0C5, Canada

Full-time

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Job details

Job type: Full-time
Experience: 5+ years’ experience in an Executive Assistant or Administrative function in an office environment
Posting language: English
Posted: Oct 28, 2026

Original job description

What it’s like to be a Northbridge Executive Assistant:

As the Executive Assistant supporting the Vice Presidents in the Western Canada region, you will play a pivotal role in supporting the efficient and strategic operation of the regional portfolio.

Our Executive Assistants work hard to ensure that administrative assistance and secretarial support is provided to our Senior executives. They organize daily calendars, schedule meetings both internally and externally, and organize a wide range of other logistics, from travel to catering. They also take part in meetings; preparing agendas, taking minutes, and preparing materials.

They are passionate about not only keeping things organized, but keeping our Executive staff well-informed and prepared. This means monitoring budgets, highlighting variances, and working with external vendors. They are also strong relationship-builders; working with various other members of the Northbridge leadership team to ensure that all correspondence and information is up-to-date and accurate.

Our EAs also manage and coordinate special projects, including research and reporting, while also managing the administration and communication of these projects.

We want your talent!

If you’re great at:

Communicating clearly and professionally, both verbally and in writing
Managing multiple, changing priorities with confidence and attention to detail
Building productive relationships with senior leaders and key stakeholders
Exercising sound judgment, tact, and diplomacy - especially with confidential information
Taking initiative and working independently while being a strong team player
Staying organized and proactive in a dynamic office environment
Providing exceptional customer service and administrative support
Leveraging technology to identify, recommend, and implement process improvements and operational efficiencies

You have:

Post‑secondary education and/or equivalent on‑the‑job experience
5+ years’ experience in an Executive Assistant or Administrative function in an office environment
Experience providing executive-level support
Advanced knowledge of the Microsoft Office Suite
Proven experience managing executive calendars, travel, expenses, and reimbursements
Experience organizing meetings, training sessions, and special events (on‑site and off‑site), including logistics, materials, catering, and coordination across time zones
The ability to handle highly sensitive and confidential information and maintain secure document retention systems
Experience supporting special projects, including research, reporting, and communications

We really mean it when we say we put you first. Here are a few ways how:

Hybrid work! We have a flexible hybrid model that allows you to work from home up to 2 days per week, with added flexibility for when you really need it.
We offer competitive salaries and support your financial health through our employee share purchase plan, pension plans, RRSP, discounts on staff insurance, and more!
We help you prioritize your well-being from day one through flexible health benefits, early leave days, wellness programs, rewards, and recognition programs.
We are invested in helping you grow in your career through education assistance to complete your CIP, FCIP, CRM or other courses desired, internal mobility, Leadership training and mentoring programs.
NBFC cares about the community and supports the causes you believe in with donation matching and team volunteer days.

We’re committed to pay transparency and fairness. The base salary range for this role is $60,000 - $90,000, which reflects the expected base pay – not the total compensation package. The actual base salary may vary depending on your experience, skills, and alignment with the position. We’re also open to candidates at different levels, so if this range doesn’t quite match your expectations, don’t let that hold you back - we’d still love to hear from you.

Who we are:

We’re Northbridge Insurance. We’re proud to work with Canada’s most trusted commercial broker networks. We have a reputation for being one of Canada’s leading commercial insurance providers. Our employees are dedicated to understanding the needs of our customers and creating solutions that help Canadian businesses have a safer and brighter future. We’re a company of passionate people who put people first. Do you want to join a team that believes in working hard – and having fun at work – all while making a difference? Look no further than Northbridge.

At Northbridge Financial we embrace and celebrate you and are committed to creating an inclusive workplace for all! No matter who you are or what makes you unique, we welcome you. Please let us know how we can assist or accommodate you during the selection process.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to regional Vice Presidents, including calendar management, meeting coordination, and budget monitoring. They also manage special projects, conduct research, and ensure accurate communication across the leadership team.

Requirements

Candidates must have at least 5 years of experience in an executive-level administrative role and advanced proficiency in the Microsoft Office Suite. A post-secondary education or equivalent on-the-job experience is required to handle complex logistics and confidential information.

Skills

Administrative support
Calendar management
Travel coordination
Meeting facilitation
Budget monitoring
Relationship building
Project management
Research and reporting
Communication
Attention to detail
Microsoft Office Suite
Customer service
Process improvement
Confidentiality
Time management
Initiative

Benefits

Hybrid work
Employee share purchase plan
Pension plans
RRSP
Staff insurance discounts
Flexible health benefits
Wellness programs
Rewards and recognition programs
Education assistance
Donation matching
Team volunteer days

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Microsoft Office Suite
Budgeting
Project Management
Calendar Management
Travel Coordination
Stakeholder Management
Confidentiality
Process Improvement
Reporting
Research
Insurance
Commercial Insurance
Hybrid Work
Professional Development
CIP
FCIP
CRM
Logistics
Communication
Customer Service
Teamwork
Initiative
Strategic Operations
Expense Management
Document Retention
Leadership Support
Time Zones
Corporate Administration

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