Part-time Secretary
- Fox Creek, AB, Canada
Part-time
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Job details
- Job type
- Part-time
- Apply by
- Posting language
- English
- Posted
Original job description
Northern Gateway Public Schools invites applications for a Part-time (0.5 FTE) Secretary at Fox Creek School.
Successful Candidate Responsibilities
Fox Creek School
Email: marty.leach@ngps.ca
If shortlisted, applicants must bring to the interview a Release of Results of Vulnerable Sector Check that is current within three (3) months.
We appreciate all applications, but we will only contact those who are shortlisted.
Successful Candidate Responsibilities
- Be an ambassador for Fox Creek School
- Provide friendly reception to school visitors
- Provide efficient and professional administrative support to the administrative team and the school
- Maintain files for attendance and absence verification
- Work fluently in PowerSchool Database (i.e. student attendance/demographic changes/detailed attendance reports)
- Work fluently in the Financial Software Programs (i.e. Atrieve)
- Organize and accurately maintain filing system of confidential information
- Plan and schedule meetings for administrative team
- Maintain office equipment and distribute supplies
- Distribute mail to school personnel
- Provide logistics for staff absences including substitute bookings
- Provide clerical duties as required including managing a high volume of calls and emails
- Provide social media duties and updates including Facebook, Twitter, and School Website
- Office Assistant Program, preferred
- Communications/Marketing/Public Relations courses, preferred
- Office related computing/technology courses
- Previous receptionist experience, preferred
- Superior interpersonal skills with a team orientation
- Excellent written and verbal communication skills
- Ability to meet deadlines with accuracy and efficiency
- Well-developed organizational and administrative skills
- Excellent ability to manage work load in a fast-paced environment
- Ability to work in an independent setting with minimal supervision
- Ability to work cooperatively with different groups – staff, students, parents, publics
- Strong creative and analytical skills
- 4 hours per day
- Secretary - $22.35/hour - $32.77/hour depending on qualifications and experience
- Duties will commence as soon as possible until January 31, 2027.
- Email a cover letter and resume, including references, by November 4, 2026, to:
Fox Creek School
Email: marty.leach@ngps.ca
If shortlisted, applicants must bring to the interview a Release of Results of Vulnerable Sector Check that is current within three (3) months.
We appreciate all applications, but we will only contact those who are shortlisted.
More about this job
Responsibilities
Provide reception and administrative support to Fox Creek School’s administrative team, including managing attendance records, confidential files, calls, emails, meetings, supplies, and substitute bookings. Maintain school social media and website updates, distribute mail, and perform other clerical duties.
Requirements
Preferred qualifications include an Office Assistant Program, communications, marketing, or public relations courses, office technology courses, and previous receptionist experience. Candidates should have strong interpersonal and communication skills, accuracy, organization, deadline management, creativity, and the ability to work independently and cooperatively in a fast-paced environment.
Skills
- Reception
- Administrative Support
- PowerSchool
- Atrieve
- Attendance Management
- Database Management
- Confidential Records Management
- Meeting Scheduling
- Office Equipment and Supplies Management
- Substitute Booking
- Written Communication
- Verbal Communication
- Organization
- Time Management
- Social Media Management
- Customer Service
Visa sponsorship
Not detected in the job text
Hiring contact
Marty Leach
Hiring contact email
marty.leach@ngps.ca
Categories
- Administrative
- Education
- Customer Service & Support
- Marketing
Keywords
- Office Assistant Program
- Reception
- Administrative Support
- PowerSchool
- Atrieve
- Student Attendance
- Demographic Changes
- Attendance Reports
- Financial Software
- Confidential Information
- Filing System
- Meeting Scheduling
- Office Equipment
- Supply Management
- Mail Distribution
- Substitute Bookings
- Clerical Duties
- Call Management
- Email Management
- Social Media
- School Website
- Communications
- Marketing
- Public Relations
- Interpersonal Skills
- Written Communication
- Verbal Communication
- Organizational Skills