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Added 7 mins ago
NB
Chief Developer in Data Engineering
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a Chief Developer in Data Engineering within the Data Strategy team in the
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Added 52 mins ago
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Added 52 mins ago
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Northern Mat & Bridge

Operations Coordinator

Clairmont, AB, Canada

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Job details

Posting language: English
Posted: Oct 8, 2026

Original job description

Build Access. Build Solutions. Build Your Career.

At Northern Mat & Bridge, we deliver innovative access solutions that support infrastructure, energy, and industrial projects across Canada. Our success is built on the strength of our people, from the field to the office, working together with integrity, safety, and pride. When you join NMB, you’re joining a team that values hard work, accountability, and long‑term growth.

Why Work at Northern Mat & Bridge

Employer-paid health and dental benefit
Health Care Spending Account (HCSA
Employee and Family Assistance Program (EFAP

Employee Share Purchase Plan (ESPP)
Profit Sharing Program
Group RRSP with employer matching
Professional development and career growth
Company-provided tools, equipment, and technology
HSE Incentive Programs
Full-time, long-term employment

Why You will Succeed Here

Stable, year-round work
Industry- leading safety culture
Strong Team Environment
Opportunities to grow your career.

The Opportunity

The Operations Coordinator provides administrative and operational support to the Operations Department. This role is responsible for coordinating field documentation, timesheets, ticket administration, material records, and billing-related processes to support accurate reporting, timely invoicing, and efficient day-to-day operations.

Key Areas and Responsibilities

Operational Documentation Management

Coordinate the processing, review, and completion of field ticket documentation.
Maintain accurate field records and resolve documentation discrepancies as required.
Create and maintain operational ticketing records, mat movements, and supporting documentation.
Monitor documentation approval workflows and escalate outstanding items as appropriate.
Support internal stakeholders by responding to ticketing and documentation inquiries.

Timekeeping & Workforce Administration

Administer crew timesheet approvals and related workforce records.
Monitor supervisor documentation compliance and track submission issues.
Identify recurring documentation concerns and coordinate resolution with operational leadership.

Material & Inventory Documentation

Maintain accurate material, inventory, and operational documentation records.
Review material documentation for completeness and communicate discrepancies for correction.
Enter and maintain material classifications and related system records.
Monitor the completion and submission of required operational documentation.
Support inventory accountability through the tracking and reporting of missing assets.

Billing & Operational Coordination

Coordinate documentation required to support billing and operational activities.
Administer change order documentation related to damages, scope changes, and operational adjustments.
Liaise with Operations, Transportation, and Finance to resolve documentation issues and support efficient workflows.

Administrative & Compliance Support

Provide general administrative support to the Operations Department.
Support reception and customer-facing administrative activities as required.
Ensure activities are completed in accordance with company policies, regulatory requirements, and client expectations.
Contribute to operational initiatives and special projects as assigned.

Qualifications

High school diploma or equivalent required.
Post-secondary education in Office Administration, Business Administration, or a related field is considered an asset.
Previous experience in an administrative or office support role.
Experience supporting operations, billing, timekeeping, or field documentation is considered an asset.
Proficiency with Microsoft Outlook, Word, and Excel.
Ability to work outside regular business hours when required.

Skills and Competencies

Review documentation for accuracy, completeness, and timely processing.
Organize competing priorities and meet recurring operational deadlines.
Analyze information, identify discrepancies, and follow through on resolutions.
Communicate clearly and professionally with employees, supervisors, customers, and internal departments.
Maintain accurate records and administrative documentation.
Use sound judgment and escalate issues appropriately.
Work independently while remaining collaborative and service-focused.
Adapt to changing operational demands and business priorities.

Additional Information

Compensation will be based on experience, qualifications, and responsibilities of the position.
Northern Mat & Bridge is an equal opportunity employer.
Northern Mat & Bridge is a drug- and alcohol-free workplace.

At Northern Mat & Bridge, we value diversity, teamwork, and respect. We are proud to be an equal opportunity employer and are committed to fostering a safe, inclusive, accessible, and professional work environment. We are committed to providing accommodations throughout the recruitment, selection, and employment process in accordance with applicable human rights legislation. Applicants requiring accommodation are encouraged to advise us at any stage of the process. All employment offers are subject to applicable pre-employment requirements. NMB is a drug and alcohol-free workplace.

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More about this job

Responsibilities

The Operations Coordinator manages field documentation, timesheets, and inventory records to ensure accurate reporting and efficient operational workflows. They also provide administrative support to the Operations Department and coordinate billing-related processes.

Requirements

Candidates must have a high school diploma and previous experience in an administrative or office support role. Proficiency in Microsoft Office suite and the ability to work outside regular business hours are required.

Skills

Documentation management
Timekeeping
Workforce administration
Inventory tracking
Billing coordination
Data entry
Microsoft Outlook
Microsoft Word
Microsoft Excel
Administrative support
Attention to detail
Communication
Problem solving
Organizational skills
Compliance monitoring

Benefits

Health insurance
Dental insurance
Health care spending account
Employee and family assistance program
Employee share purchase plan
Profit sharing program
Group RRSP with employer matching
Professional development
Company-provided tools
Company-provided equipment
Company-provided technology

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordinator
Administrative Support
Field Documentation
Timesheets
Inventory Management
Billing
Invoicing
Microsoft Office
Data Entry
Compliance
Workforce Records
Infrastructure
Energy
Industrial Projects
Safety Culture
Operational Support
Change Orders
Asset Tracking

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