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Added 11 mins ago
T
On-Site Event Coordinator
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Contract
As our On-Site Event Coordinator, you lead Techo-Bloc's roadshows, loyalty events and trade shows on the ground across Canada and the U.S. From load-in to load-out, you own the setup, the…
Added 11 mins ago
TS
Christmas Assistant
The Salvation Army in Canada
Whitby, ON
- Part-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 12 mins ago
TS
Christmas Assistant
The Salvation Army Canada and Bermuda Territory
Whitby, ON
- Part-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 26 mins ago
RD
Utilities Operator
Regional District of Nanaimo
BC · British Columbia, Canada
- Full-time
…Department by assisting team members in their duties to meet service expectations, departmental goals, and…
Added 26 mins ago
IW
Coordinator, Region Office Operations - Sudbury, ON
IG Wealth Management
BC · British Columbia, Canada
- Internship
POSITION SUMMARY: The Coordinator, Region Office Operations serves as the primary point of contact, delivering services to both internal and external clients of IG Wealth Management. This…
Added 26 mins ago
TS
Dispatcher
The Seaboard Transport Group
Dartmouth, NS
- Full-time
…efficient transportation solutions. We’re looking for a Driver Coordinator who thrives in a fast-paced environment, loves solving problems on the fly, and wants to play a key role in…
Added 26 mins ago
KC
SOC Analyst Level 2 - Cyber Security
KPMG Canada
Toronto, ON
- Full-time
Are you a talented leader with a proven track record for motivating teams and delivering exceptional client service?
Added 26 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Work collaboratively within the CYAC medical clinic alongside a clinic coordinator (MSW), RN, and Pediatrician.
Added 26 mins ago
SP
Project Coordinator/Senior Project Coordinator (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
- Full-time
Part of SGC’s Commercial Buildings division, Synergy Projects Ltd. (SPL) is an Alberta-based, full-service construction firm specializing in general construction, design-build, and…
Added 27 mins ago
Winter Grounds Maintenance Worker
Georgian College
ON
Assisting the Building Service Workers with general maintenance including but not limited to classroom layouts/setups, event setups, delivery of materials/supplies/furniture, etc.
Added 41 mins ago
LH
CCM-Care Coordinator Manager - Multiple Future Opportunities
Lifemark Health Group
Hamilton, ON
- $18.42 to $27.02 CAD / hour
- Full-time
…at the heart of everything we do, and we are seeking a Care Coordinator Managerwho shares this same…
Added 41 mins ago
FH
Patient Care Coordinator - Emergency-Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $49.2 to $67.08 CAD / hour
- Part-time
…and the Mission and Values of Fraser Health, the Patient Care Coordinator provides clinical supervision, guidance and support to nursing staff, other clinical team members and support staff…
Added 41 mins ago
PF
sales and promotions coordinator
Prabu Foods inc
Surrey, BC
- Full-time
Evaluate customer service and store environments
Added 1 hour ago
RS
Operations Coordinator
Rockwood Service Corporation
Red Deer, AB
- Full-time
Reporting to the Division Manager, the Operations Coordinator will oversee the planning, scheduling, and dispatching of technical staff and resources to meet customer service requests.
Added 1 hour ago
SM
Clinical Coordinator – South West Calgary
Snore MD
Calgary, AB
- Full-time
Clinic Coordinator / MOA / Medical Office Assistant / Office Administrator / Administrative Assistant / Customer Service Representative / Coordinator
Added 1 hour ago
D&
Sales Support Coordinator
Day & Ross
Brampton, ON
- Full-time
The Sales Support Coordinator plays a critical role in supporting the sales organization through reporting and analytics, proposal development, and cross-functional collaboration. This…
Added 1 hour ago
D&
OS & D Coordinator
Day & Ross
Winnipeg, MB
- Full-time
The OS&D Coordinator is responsible for the handling & processing of over/short and damaged shipments, including the investigating of information, maintaining appropriate records, providing…
Added 1 hour ago
LE
logistics coordinator
Lotex Enterprises
Acton, ON
- Full-time
Added 1 hour ago
PH
Youth and Family Counsellor, Mental Health Program
Provincial Health Services Authority
Vancouver, BC
- Full-time
…families/caregivers. Under the direction of the Clinical Nurse Coordinator or designate, Youth and Family Counsellors are responsible for maintaining a physically and emotionally safe…
Added 1 hour ago
C
Engagement Coordinator
Confidential
Canada
- Full-time
The Engagement Coordinator is well-rounded, with analytical and technical skills as well as strong communication and customer-facing abilities. You actively seek out new ways to learn and…
Added 1 hour ago
AT
Immigration Coordinator
Armour Transportation Systems
Moncton, NB
- Full-time
Position Overview: The Immigration Coordinator provides administrative support for the organization's employees on temporary work permits. This role works directly with HR, managers and…
Added 1 hour ago
AT
Recruitment Coordinator
Armour Transportation Systems
Moncton, NB
- Full-time
We’re looking for an enthusiastic Recruitment Coordinator to create an exceptional experience for Owner Operators, Broker Drivers, Rehires, and Transfers. In this role, you’ll be the…
Added 2 hours ago
TE
Receptionist & Office Coordinator
Talent Edge
Vancouver, BC
- Full-time
Global Solutions Family Office is seeking a polished, service-oriented Receptionist & Office Coordinator to support the day-to-day operations of its Downtown Vancouver office.
Added 3 hours ago
CO
Project Coordinator
City of Winnipeg
Winnipeg, MB
- Full-time
Under the direction of the Fleet General Manager, the Project Coordinator provides leadership and guidance in the execution of projects and initiatives through an integrated…
Added 3 hours ago
MN
Ma Faamii Manager
Metis Nation Saskatchewan
SK
- Up to $90,203 CAD / year
- Full-time
…Supervisors and Citizen Support Workers and guide Ma Faamii Service Centre’s through its growth and expansion of services as needed. The Ma Faamii Manager will establish and maintain strong…

Northern Mat & Bridge

Operations Coordinator

Clairmont, AB, Canada

Apply About employer

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Job details

Posting language: English
Posted: Oct 8, 2026

Original job description

Build Access. Build Solutions. Build Your Career.

At Northern Mat & Bridge, we deliver innovative access solutions that support infrastructure, energy, and industrial projects across Canada. Our success is built on the strength of our people, from the field to the office, working together with integrity, safety, and pride. When you join NMB, you’re joining a team that values hard work, accountability, and long‑term growth.

Why Work at Northern Mat & Bridge

Employer-paid health and dental benefit
Health Care Spending Account (HCSA
Employee and Family Assistance Program (EFAP

Employee Share Purchase Plan (ESPP)
Profit Sharing Program
Group RRSP with employer matching
Professional development and career growth
Company-provided tools, equipment, and technology
HSE Incentive Programs
Full-time, long-term employment

Why You will Succeed Here

Stable, year-round work
Industry- leading safety culture
Strong Team Environment
Opportunities to grow your career.

The Opportunity

The Operations Coordinator provides administrative and operational support to the Operations Department. This role is responsible for coordinating field documentation, timesheets, ticket administration, material records, and billing-related processes to support accurate reporting, timely invoicing, and efficient day-to-day operations.

Key Areas and Responsibilities

Operational Documentation Management

Coordinate the processing, review, and completion of field ticket documentation.
Maintain accurate field records and resolve documentation discrepancies as required.
Create and maintain operational ticketing records, mat movements, and supporting documentation.
Monitor documentation approval workflows and escalate outstanding items as appropriate.
Support internal stakeholders by responding to ticketing and documentation inquiries.

Timekeeping & Workforce Administration

Administer crew timesheet approvals and related workforce records.
Monitor supervisor documentation compliance and track submission issues.
Identify recurring documentation concerns and coordinate resolution with operational leadership.

Material & Inventory Documentation

Maintain accurate material, inventory, and operational documentation records.
Review material documentation for completeness and communicate discrepancies for correction.
Enter and maintain material classifications and related system records.
Monitor the completion and submission of required operational documentation.
Support inventory accountability through the tracking and reporting of missing assets.

Billing & Operational Coordination

Coordinate documentation required to support billing and operational activities.
Administer change order documentation related to damages, scope changes, and operational adjustments.
Liaise with Operations, Transportation, and Finance to resolve documentation issues and support efficient workflows.

Administrative & Compliance Support

Provide general administrative support to the Operations Department.
Support reception and customer-facing administrative activities as required.
Ensure activities are completed in accordance with company policies, regulatory requirements, and client expectations.
Contribute to operational initiatives and special projects as assigned.

Qualifications

High school diploma or equivalent required.
Post-secondary education in Office Administration, Business Administration, or a related field is considered an asset.
Previous experience in an administrative or office support role.
Experience supporting operations, billing, timekeeping, or field documentation is considered an asset.
Proficiency with Microsoft Outlook, Word, and Excel.
Ability to work outside regular business hours when required.

Skills and Competencies

Review documentation for accuracy, completeness, and timely processing.
Organize competing priorities and meet recurring operational deadlines.
Analyze information, identify discrepancies, and follow through on resolutions.
Communicate clearly and professionally with employees, supervisors, customers, and internal departments.
Maintain accurate records and administrative documentation.
Use sound judgment and escalate issues appropriately.
Work independently while remaining collaborative and service-focused.
Adapt to changing operational demands and business priorities.

Additional Information

Compensation will be based on experience, qualifications, and responsibilities of the position.
Northern Mat & Bridge is an equal opportunity employer.
Northern Mat & Bridge is a drug- and alcohol-free workplace.

At Northern Mat & Bridge, we value diversity, teamwork, and respect. We are proud to be an equal opportunity employer and are committed to fostering a safe, inclusive, accessible, and professional work environment. We are committed to providing accommodations throughout the recruitment, selection, and employment process in accordance with applicable human rights legislation. Applicants requiring accommodation are encouraged to advise us at any stage of the process. All employment offers are subject to applicable pre-employment requirements. NMB is a drug and alcohol-free workplace.

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More about this job

Responsibilities

The Operations Coordinator manages field documentation, timesheets, and inventory records to ensure accurate reporting and efficient operational workflows. They also provide administrative support to the Operations Department and coordinate billing-related processes.

Requirements

Candidates must have a high school diploma and previous experience in an administrative or office support role. Proficiency in Microsoft Office suite and the ability to work outside regular business hours are required.

Skills

Documentation management
Timekeeping
Workforce administration
Inventory tracking
Billing coordination
Data entry
Microsoft Outlook
Microsoft Word
Microsoft Excel
Administrative support
Attention to detail
Communication
Problem solving
Organizational skills
Compliance monitoring

Benefits

Health insurance
Dental insurance
Health care spending account
Employee and family assistance program
Employee share purchase plan
Profit sharing program
Group RRSP with employer matching
Professional development
Company-provided tools
Company-provided equipment
Company-provided technology

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordinator
Administrative Support
Field Documentation
Timesheets
Inventory Management
Billing
Invoicing
Microsoft Office
Data Entry
Compliance
Workforce Records
Infrastructure
Energy
Industrial Projects
Safety Culture
Operational Support
Change Orders
Asset Tracking

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