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Northern Reflections

Accounts Payable Manager

Toronto, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Apr 28, 2027
Posting language: English
Posted: Oct 30, 2026

Original job description

About Us

At Northern Reflections, Ricki's, and Cleo, we are united by a shared vision: to inspire and empower women through fashion that fits their lives. With a proud legacy in Canadian retail, we bring together decades of expertise, a passionate team, and a commitment to delivering exceptional style, quality, and service.

As part of our growing organization, you'll join a collaborative and dynamic team that values innovation, customer connection, and the power of great fashion. Whether it's timeless comfort, polished workwear, or versatile style, each of our brands plays a unique role in serving women across generations.

Position Overview

Reporting to the Corporate Controller, the Accounts Payable Manager leads and oversees the end-to-end accounts payable operations, ensuring timely, accurate, and compliant transaction processing, disbursement management, vendor reconciliations, and financial reporting.

As a key leader within the Finance team, the AP Manager oversees the Accounts Payable staff, optimizes workflows within our Microsoft Dynamics NAV / Business Central ERP environment, strengthens internal controls, and supports cash flow management and forecasting. This role acts as a subject matter expert, serving as a critical point of contact for internal stakeholders, executive leadership, external auditors, and key vendor partners in a dynamic, high-volume environment.

Key Responsibilities

Team Leadership & Operations Management

People Leadership: Direct, mentor, and coordinate the daily activities of the Accounts Payable team; allocate workload, set priorities, and drive high performance and accountability.
Process Optimization: Continuously analyze AP operations to identify opportunities for efficiency, scalability, automation, and continuous improvement.
Policy & Internal Controls: Enforce and enhance AP policies and procedures, ensure proper segregation of duties, maintain robust internal controls, and update training materials and SOPs as standards evolve.
Troubleshooting & Support: Act as the escalation point for complex payment inquiries, system errors, and operational challenges across the team

Accounts Payable & Cash Management

Invoice & Payment Processing: Oversee the review, verification, and posting of merchandise and non-merchandise invoices, ensuring compliance with company policy and vendor terms.
Disbursement Control: Manage the execution of payment runs via EFT, ACH, wire transfers, and cheques, ensuring optimal utilization of vendor discount terms and accurate cash management.
Vendor Relationship Management: Oversee month-end vendor statement reconciliations, resolve invoice matching variances with cross-functional teams, and maintain strong, collaborative vendor relationships.
Cash Flow Forecasting: Collaborate with Finance leadership to provide accurate accounts payable data and metrics to support daily, weekly, and monthly cash flow forecasting.

Compliance, Tax & Audit Support

Sales & Commodity Tax: Manage sales tax liabilities and ensure strict compliance with GST/HST and applicable provincial commodity tax regulations on purchase orders and invoices.
Audit & Reporting: Serve as the primary contact for internal/external auditors, bank auditors, and tax specialists during periodic audits and tax reviews.
Month-End & Year-End Close: Support financial reporting close cycles by preparing AP aging analyses, accruals, account reconciliations, and variance investigations.

ERP Systems & Data Integrity

ERP Subject Matter Expert: Serve as the department expert for Microsoft Dynamics NAV / Business Central, ensuring high data integrity, accurate GL postings, and effective workflow functionality.
System Enhancements: Partner with IT and Finance to lead system testing, workflow optimization, and reporting enhancements within the ERP platform.

Key Qualifications

Experience: Minimum 5+ years of progressive Accounts Payable experience, with demonstrated experience leading, supervising, or managing an AP function - preferably in a high-volume retail, multi-location, or consumer goods environment.
Education: Post-secondary degree or diploma in Accounting, Finance, Business Administration, or a related field.
ERP Expertise: Advanced hands-on proficiency with Microsoft Dynamics NAV and/or Microsoft Dynamics 365 Business Central is preferred.
Technical Skills: Advanced Microsoft Excel capabilities (Pivot Tables, XLOOKUP/VLOOKUP, data analysis, complex financial modeling).
Financial & Tax Acumen: Sound knowledge of GAAP, sales tax legislation (GST/HST/PST), commodity tax applications, and payment terms calculations.
Leadership & Communication: Outstanding interpersonal and communication skills with the ability to collaborate effectively across all levels of the organization and resolve sensitive payment or vendor negotiations with professionalism.
Problem-Solving & Analytics: Strong analytical thinking, root-cause analysis, and decision-making skills under pressure.
Integrity & Precision: Exceptional attention to detail, strong organizational skills, and a high degree of personal integrity and confidentiality.

Why Join Us?

At Northern Reflections, Ricki's, and Cleo, you'll have the opportunity to contribute to iconic Canadian retail brands while working alongside a passionate and collaborative team. We offer a supportive environment where your expertise is valued, your ideas are encouraged, and your contributions help drive our continued success.

Join us and help shape the future of Canadian women's fashion.

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More about this job

Responsibilities

Lead the Accounts Payable team and oversee invoice processing, payment runs, vendor reconciliations, cash management, and compliance with tax and internal control requirements. Support financial close, audits, cash flow forecasting, and ERP improvements while maintaining accurate data and effective AP workflows.

Requirements

Requires at least five years of progressive Accounts Payable experience, including leadership or management of an AP function, and a post-secondary degree or diploma in accounting, finance, business administration, or a related field. Preferred qualifications include advanced Microsoft Dynamics NAV or Business Central and Excel proficiency, along with knowledge of GAAP, Canadian sales taxes, payment terms, and strong analytical and communication skills.

Skills

Accounts Payable Management
Team Leadership
Process Optimization
Internal Controls
Invoice Processing
Payment Management
Vendor Reconciliation
Cash Flow Forecasting
Sales Tax Compliance
Audit Support
Month-End and Year-End Close
Microsoft Dynamics NAV
Microsoft Excel
Financial Analysis
Cross-Functional Communication

Visa sponsorship

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Keywords

Accounts Payable
Microsoft Dynamics NAV
Microsoft Excel
Pivot Tables
XLOOKUP
VLOOKUP
GAAP
GST
HST
PST
Commodity Tax
Invoice Processing
EFT
ACH
Wire Transfers
Vendor Reconciliation
Cash Flow Forecasting
Internal Controls
Segregation of Duties
Audit Support
Month-End Close
Year-End Close
AP Aging Analysis
Accruals
General Ledger
Workflow Optimization
Retail
Payment Terms
Financial Reporting

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