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Added 2 days ago
Claims Administrator
Securian Canada
Toronto, ON
$45,000 to $55,000 CAD / year
Contract
As a Claims Care Administrator, you are an integral member of the Claims team, responsible for supporting daily administrative operations and ensuring an efficient workflow within the…
Added 5 days ago
Office Administrator - Part Time
Horizon Contracting Group
Langley (District), BC
$25 to $30 CAD / hour
Part-time
…looking for a highly organized, detail-oriented, part time Office Administrator to help keep our office running smoothly while creating a welcoming and professional experience for staff,…
Added 12 days ago
Wills Administrator Assistant
Royal Bank of Canada
London, ON · Ottawa, ON
Full-time
As a Wills Administrator with RBC Royal Trust, you will support Will and Estate Advisors in enhancing the relationship management of their clients. The main focus of this role is to provide…
Added 12 days ago
District Administrator - SKE
Clean Harbors
Brantford, ON
Full-time
Safety-Kleen, a Clean Harbors company, is seeking a District Administrator to join our safety-conscious team in Brantford, ON! This position provides overall administrative and clerical…
Added 12 days ago
Payroll Administrator
Broadstreet Properties LTD
Winnipeg, MB
Full-time
Processing bi-weekly payrolls including, but not limited to, sick pay, benefits, and vacation for all salaried and hourly employees, across multiple provinces
Added 12 days ago
Payroll Administrator
Broadstreet Properties LTD
Campbell River, BC
Full-time
Processing bi-weekly payrolls including, but not limited to, sick pay, benefits, and vacation for all salaried and hourly employees, across multiple provinces
Added 17 days ago
Transfers Administrator, Temporary
Aviso Wealth
Remote, Canada
$46,000 to $55,000 CAD / year
Temporary · Remote
Reporting to the Supervisor, Transfers, the Transfers Administrator is responsible for daily processing of transfers, reviews and approvals and dealing with escalated items. The successful…
Added 18 days ago
Operations Administrator
BMO
Belleville, ON · BLVL
Full-time
Provides administrative/operational support including financial and transactional processing and reporting, account processing and documentation, compliance processing, and other related…
Added 19 days ago
New Accounts Administrator, Temporary
Aviso Wealth
Remote, Canada
$46,000 to $55,000 CAD / year
Temporary · Remote
Reporting to the Supervisor, New Accounts, the New Accounts Administrator is responsible for the day to day processing of new accounts and fee-based accounts in a timely and accurate manner…
Added 23 days ago
Project Administrator
Northstar Access
Port Coquitlam, BC
Full-time
We’re looking for a detail-oriented Project Administrator in our Port Coquitlam, Vancouver/BC branch with a strong foundation in billings and collections, particularly for large,…
Added 24 days ago
Dental Administrator (Kitchener, Waterloo, or Cambridge)
Passion Dental Group Inc.
Kitchener, ON
Billing & Financial Processing: Process payments, submit electronic insurance claims, explain payment options or financing plans, and manage daily accounts receivable balances.
Added 24 days ago
Transfers Administrator, Temporary
Aviso Wealth
Remote, Canada
$46,000 to $55,000 CAD / year
Temporary · Remote
Reporting to the Supervisor, Transfers, the Transfers Administrator is responsible for daily processing of transfers, reviews and approvals and dealing with escalated items. The successful…
Added 25 days ago
Payments Administrator
EQ Bank | Canada's Challenger Bank
Toronto, ON
Full-time
…million Canadians from coast to coast, we offer a wide variety of financial services from banking and lending, to trust and credit union…
Added 1 month ago
Building Service Administrator
Insight
Toronto, ON
Full-time
As a Building Service Administrator, you will be responsible for vendor payments, database upkeep, special projects and the coordination of all facilities and security transactions…
Added 15 days ago
Building Service Administrator- Toronto, ON
Insight Enterprises, Inc.
Toronto, ON
As a Building Services Administrator, you will serve as the primary Facilities point of contact for the Toronto office, supporting day-to-day facilities operations, vendor coordination,…
Added 9 days ago
New Business Administrator
iA Financial Group
Montreal, QC · Quebec, QC
Full-time
PPI (an independent subsidiary of iA Financial) is an Insurance Marketing Organization that sits between independent advisors and insurance companies. From coast-to-coast, we provide…
Added 8 days ago
Transfers Administrator
Aviso Wealth
Remote, Canada
$46,000 to $55,000 CAD / year
Full-time · Remote
Reporting to the Supervisor, Transfers, the Transfers Administrator is responsible for daily processing of transfers, reviews and approvals and dealing with escalated items. The successful…
Added 10 days ago
Finance Administrator
NextGen Automation
Edmonton, AB
$50,000 to $55,000 CAD / year
Full-time
The Finance Administrator is responsible for supporting the day-to-day financial operations of the business through a combination of accounts receivable, administrative, customer service,…
Added 33 mins ago
ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 5)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
Reporting to the Manager of Human Resources, but collaborating with the Human Resources Administrator, using independent judgement to triage and prioritize cases within the department of…
Added 1 month ago
Front Desk Administrator
Key West Ford Sales
New Westminster, BC
Part-time
Customer service-oriented mindset with excellent interpersonal skills
Added 1 day ago
State Prog Admin Tech Spec - Records Production Specialist
Minnesota Direct Care and Treatment
Moose Lake 31A, MB · Moose Lake, MB
Full-time
Job Class: State Program Administrator, Technical Specialist
Added 2 days ago
Operations Administrator
BMO
Toronto, ON · FCP
Full-time
Provides administrative/operational support including financial and transactional processing and reporting, account processing and documentation, compliance processing, and other related…
Added 7 days ago
New Business Administrator
iA Financial Group
Calgary, AB · Edmonton, AB · Vancouver, BC · Winnipeg, MB
Full-time
PPI (an independent subsidiary of iA Financial) is an Insurance Marketing Organization that sits between independent advisors and insurance companies. From coast-to-coast, we provide…
Added 2 days ago
Account Transfer Administrator
iA Financial Group
Toronto, ON · Montreal, QC
Full-time
…confident and secure about their future? As an Account Transfers Administrator, you will play a key role in processing account…
Added 1 day ago
SSC Service Center Administrator
Raise
Calgary, AB
Full-time
The SSC Service Center Administrator will provide procurement administration support for Corporate, Capital, and Atlantic Operations. The role is responsible for managing the end-to-end…

Northstar Access

Project Administrator

Port Coquitlam, BC, V3C 3L7, Canada

Job type: Full-time
Experience: 3+ years of experience in billing, project accounting, or accounts receivable
Posting language: English
Posted: Aug 28, 2026

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Applications open in a new tab.

Original job description

Who is Northstar?

Northstar Access is the leading provider of safe, temporary access solutions to construction and industrial markets across Canada. We provide end-to-end service (design, engineering, delivery, installation, rental, and sales), and our growing list of products include scaffolding, shoring, swing stages, edge protection, material hoists, and mast climbing work platforms. Northstar’s customers depend on them for high-quality products, exceptional installation services, industry-leading experience, and a dedicated focus on safety. Since 2012, Northstar has expanded from its original location in Southern Ontario, and now operates from 6 branches across Ontario, Manitoba, British Columbia and Alberta, employing more than 400 experienced professionals.

Position Summary

We’re looking for a detail-oriented Project Administrator in our Port Coquitlam, Vancouver/BC branch with a strong foundation in billings and collections, particularly for large, multinational customers, and someone who thrives in a fast-paced and evolving environment of a scaling business. Reporting to the Finance Manager, you will play a key role in coordinating billings, managing project documentation, and supporting projects execution. This is a dynamic opportunity for someone who is eager to grow with a company, work cross-functionally, and make a real impact on operational and financial outcomes

Key Responsibilities

Billing & Client Coordination

Prepare and issue accurate, timely invoices for complex, high-value accounts

Ensure billing complies with customer-specific terms and documentation requirements

Prepare and deliver ad hoc reports for customers upon request, ensuring accuracy and timely response

Collaborate with clients to resolve billing inquiries or disputes promptly

Process and post a variety of payments (cheques, EFTs, credit cards)

Manage collections and follow-ups on aged receivables professionally and effectively

Work closely with the Finance team to monitor account health and support cash flow forecasting

Project & Administrative Support

Maintain accurate customer and job files, ensuring compliance with both internal and client standards

Support project tracking, cost control, and reporting for multiple concurrent projects

Process and verify employee timesheets for accuracy and completeness prior to billing or payroll submission

Collaborate with sales, operations, and finance to align on project milestones and billing schedules

Assist estimators by gathering documentation needed for bids and quotes

Handle project setup, including account creation and insurance/clearance certificates

Identify and help resolve yard and field issues in coordination with internal teams and external partners

What We’re Looking For?

3+ years of experience in billing, project accounting, or accounts receivable

Proven experience billing large, multinational clients or enterprise-level customers

Experience in a high-growth or scaling business is highly desirable

Post-secondary education in Accounting, Finance, or a related field

Strong Excel skills and proficiency with Microsoft Office

Excellent attention to detail and organization

Strong communication and customer service skills

Confident working independently and managing competing priorities

Construction or manufacturing industry experience is an asset

Thank you for your consideration - we look forward to reviewing your application!

Northstar Access is an equal opportunity employer. We value and are committed to creating a diverse and inclusive workplace for everyone. We are committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

All applications are assessed by our HR team. We do not utilize artificial intelligence or automated filtering systems at any stage of our recruitment process.

In addition to the base salary, the role is eligible for a comprehensive benefits package, which includes paid vacation days, paid sick days, paid flexible diversity day, comprehensive health, dental and vision plan, retirement plan with company contribution, professional development support, company incentives such as a referral program, and team-building and social events.

The stated range, which may vary depending on primary work location, represents the minimum and maximum base salary we expect to offer newly hired employees for this position. We recognize that exceptional talent doesn’t always fit neatly into a bracket. If your qualifications exceed the scope of this role, we may be open to expanding the mandate - and adjusting the salary - to reflect your expertise.

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More about this job

Responsibilities

The Project Administrator will manage billing, collections, and project documentation for high-value accounts while supporting project execution. They will collaborate with cross-functional teams to ensure accurate financial reporting and resolve billing inquiries.

Requirements

Candidates must have at least 3 years of experience in billing, project accounting, or accounts receivable, preferably with multinational clients. A post-secondary education in Accounting or Finance and strong proficiency in Excel are required.

Skills

Billing
Accounts receivable
Project accounting
Project documentation
Collections
Excel
Microsoft Office
Customer service
Financial reporting
Cost control
Timesheet processing
Data entry
Communication
Organization
Attention to detail

Benefits

Paid vacation days
Paid sick days
Paid flexible diversity day
Health plan
Dental plan
Vision plan
Retirement plan with company contribution
Professional development support
Referral program
Team-building and social events

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Billing
Collections
Accounts Receivable
Project Accounting
Construction
Manufacturing
Financial Reporting
Cost Control
Timesheets
Excel
Microsoft Office
Invoicing
Client Coordination
Cash Flow Forecasting
Project Documentation
Insurance Certificates
Clearance Certificates
Finance
Administration

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