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Marketing & Business Development Specialist (Marketing Department)
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Northview Residential REIT

Contracts Administrator

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Experience: 3+ years of experience in contract administration, property management, project management, or a related field, preferably within a large or multi family residential environment
Posting language: English
Posted: Oct 7, 2026

Original job description

At Northview, we are a passionate, community-focused team dedicated to making our properties the best they can be. Headquartered in Calgary, AB, we currently operate in nine provinces and two territories, managing over 14,600 multi-residential units, 1.25 million sq. feet of commercial space, and 200 executive suites. We are proud to live, work, and play in the neighborhoods we serve, next to our residents, hotel guests, and commercial tenants.

We are looking for a Corporate Administrator to join our Corporate-CapEx and Facilities team in Calgary, AB. Reporting to the Manager, Procurement, Supporting the effective administration and management of Northview’s national contracts, the Contracts Administrator is key to ensuring contractual obligations, service standards and financial requirements are consistently met across the residential portfolio. This role serves as a key point of contact for internal teams and external suppliers, supporting contract administration, supplier performance, reporting and continuous improvement initiatives. Through effective contract oversight and administration, the Contracts Administrator helps optimize revenue, manage costs, mitigate contractual risk and support the efficient delivery of services across Northview’s properties.

Responsibilities:

Contracts Administration

Act as the primary contact within Operations for national contracts and contractual matters, serving as a liaison between internal customers, departments, and external parties on matters affecting contracts and agreements

Administer revenue contracts, including revenue optimization, day-to-day contract management, reporting, identification of new opportunities, and management of contractual requirements

Administer service contracts, including cost reduction initiatives, day-to-day management, reporting, adherence to service standards, and management of contractual requirements

Maintain the contract database, including tracking expenditures, rebates, supplier incentives, and service provider information

Review proposed contract modifications and collaborate with internal business partners and third parties to negotiate terms and obtain required approvals

Establish and maintain contract files, ensuring confidential information and records are accurately maintained and accessible as required

Supplier & Contract Management

Monitor supplier compliance with contractual requirements, service standards, and performance specifications

Assist with supplier and contract performance evaluations, scorecards, and conflict resolution

Collaborate with managers to share and implement best practices related to contracts and facilities

Reporting & Process Improvement

Establish and maintain reporting metrics and documentation related to contracts and facilities

Maintain and implement processes that support the continuous improvement of contract administration practices

Manage internal and external communications and inquiries related to contracts and contractual matters through email, telephone, and postal correspondence

Qualifications & Experience:

3+ years of experience in contract administration, property management, project management, or a related field, preferably within a large or multi family residential environment

Previous experience working with Yardi or similar ERPs an asset

Experience in facilities, homebuilding, or property management an asset

Intermediate proficiency with Microsoft Office applications

Requirements:

Strong organizational, time management, and prioritization skills, with the ability to manage multiple priorities and meet tight deadlines

Self-motivated and proactive, with the ability to work independently and effectively as part of a team

Strong attention to detail and accuracy when reviewing and administering contracts and related documentation

Excellent written and verbal communication skills, with professional email and telephone etiquette

Ability to work effectively in a fast-paced environment and remain organized under pressure

Ability to maintain accurate records and documentation and follow established processes and procedures

Benefits:

A competitive total rewards program that includes recognition for individual and corporate performance
Paid vacation
Health, dental, and wellness benefits
Company matched Employee Unit Purchase Plan
A supportive and engaging working environment
Support for career and professional development
Position is located outside the downtown core, is close to the LRT, and offers free parking

If your background matches the qualifications listed above and you are looking for an opportunity to make a difference in the communities we serve, please submit your resume in confidence. Please note, only those candidates chosen to continue to the next stage of the selection process will be contacted. Northview welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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More about this job

Responsibilities

The Contracts Administrator manages national contracts, ensuring compliance with service standards and financial requirements across the residential portfolio. They act as a primary liaison between internal teams and external suppliers to optimize revenue and mitigate contractual risks.

Requirements

Candidates must have at least 3 years of experience in contract administration, property management, or project management. Strong organizational skills, proficiency in Microsoft Office, and the ability to work in a fast-paced environment are required.

Skills

Contract administration
Property management
Project management
Procurement
Supplier management
Contract negotiation
Financial reporting
Risk mitigation
Yardi
ERP systems
Microsoft Office
Time management
Communication
Attention to detail
Organizational skills

Benefits

Paid vacation
Health benefits
Dental benefits
Wellness benefits
Company matched Employee Unit Purchase Plan
Professional development support

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Property Management
Procurement
Facilities Management
Yardi
ERP
Microsoft Office
Revenue Optimization
Supplier Performance
Risk Mitigation
Contractual Obligations
Service Standards
Reporting
Project Management
Multi-residential
Commercial Space
Contract Database
Compliance
Conflict Resolution
Continuous Improvement

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