Office & administration jobs in Canada

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Executive assistant
Corinex
Vancouver, BC
- From $90,000 CAD / year
- Full-time
- On-site
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LC
Administrative officer
LNI CHILDCARE LEARNING CENTRE
Rosedale, BC
- $37 to $38 CAD / hour
- Full-time
- On-site
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
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Health Information Management Practitioner
HealthCareersInSask.ca
Estevan, SK
- Full-time
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Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Department: Community Health Services Administration -Director Public Health
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Post Office Assistant - Term
Canada Post - Postes Canada
Baie-Saint-Paul, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
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PR
Operations & Administrative Coordinator – Assistant to the Director of Operations
PureGard Repellents
Blockhouse, NS
- Full-time
…a manufacturing business, with hands-on support across the office and warehouse when…
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Host / Barista / Administrative Assistant
mbf | Chartered Professional Accountants
Kentville, NS
- Full-time
We are hiring for our office at 464 Main Street Kentville. Our firm has been in business for nearly 50 years in the Annapolis Valley, focusing on owner-managed businesses. We need you to be…
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Receptionist
Brookfield
Toronto, ON
- Full-time
Ensure the reception area/office is well maintained
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Consultant principal en comptes - Sr. Account Consultant
Kelly
Montreal, QC
- Full-time
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Administrative Assistant
Robert Half
Delta, BC
- $50,000 to $60,000 CAD / year
- Full-time
…organized, managing a variety of responsibilities, and ensuring the office runs…
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Administrative Assistant II, General
University Health Network
Toronto, ON
- Full-time
Completion of a recognized post-secondary medical office administration program at the diploma level or equivalent
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Municipality of North Grenville - Chief Administrative Officer
Phelps
North Grenville, ON
- Full-time
…politically astute leader who serves as the link between Council and administration. Reporting to Council, the CAO will build trust, strengthen organizational stability, and translate…
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Administrative Assistant / Office Administrator - Bank/Finance
Collabera
Toronto, ON
- $19 to $20 CAD / hour
- Contract
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
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Executive Assistant to the CEO (English & Mandarin)
Snaplii
Toronto, ON · Etobicoke, ON
- $40,000 to $50,000 CAD / year
- Full-time
You work directly with our founder and CEO, Spencer Xu, in our Etobicoke office. You keep his week running, sit in on his meetings with investors, partners and founders, turn those…
Added 13 days ago
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Supply Chain Manager
Robert Half
BC · Fraser Valley, BC
- Full-time
Post-secondary education in Supply Chain Management, Operations Management, Business Administration, Engineering, or a related discipline.
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Procurement officer
LoPresti Pharmacy Ltd
Hamilton, ON
- From $36.93 CAD / hour
- Full-time
- On-site
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Senior buyer - purchasing
Lee Chen Asian Bistro
Aurora, ON
- From $41 CAD / hour
- Full-time
- On-site
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Administrative assistant
Harvey's
Saint-Georges, QC
- From $17.5 CAD / hour
- Full-time
- On-site
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Réceptionniste
Saputo Inc.
Montreal, QC · Saint-Leonard
- Full-time
Relevant du chef de l’administration, le titulaire du poste assure l’accueil des visiteurs ainsi que la réception et l’acheminement des appels téléphoniques du complexe de Saint-Léonard. Il…
Added 13 days ago
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Administrative assistant
Groupe Baribeau, Côté, Boisvert, Gestion privée de patrimoine
Montréal, QC
- From $71,000 CAD / year
- Full-time
- On-site
Business administration and management, general
Added 13 days ago
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Receptionist
Norton Rose Fulbright
Montreal, QC
- Full-time
5 days per week in office - Montreal · This is a highly visible, client-facing role that requires a full-time on-site presence in the Montreal office, five days per week
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Executive Assistant to CPO
Sleep Country
Brampton, ON
- Full-time
Support the administration and reporting for the company recognition program, (service level awards, celebrations, milestone awards and trips) to ensure its ongoing success
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Executive Assistant
Phyton Talent Advisors
Toronto, ON
- Contract
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Executive Assistant (with Office Operations)
Robert Half
Calgary, AB
- Full-time
…firm. This role is primarily executive support with select office operations responsibilities. You will manage complex priorities across calendar, travel, meetings, confidential…
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Supply Chain Project Manager – Manufacturing
GE Vernova
Brossard, QC
- Full-time
Must have unrestricted Canadian or US work authorization

Norton Rose Fulbright

Receptionist

Montreal, QC, Canada

Full-time

Apply on nrfcanada.wd10.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Work location: 5 days per week in office - Montreal
Posting language: English
Posted: Oct 28, 2026

Original job description

5 days per week in office - Montreal

Norton Rose Fulbright Canada LLP is currently seeking a Receptionist for its Montreal office. The successful candidate will report to the Team Lead, Office Services & Facilities.

This is a highly visible, client-facing role that requires a full-time on-site presence in the Montreal office, five days per week. Regular working hours are from 10:00 a.m. to 6:00 p.m. However, reception services are provided between 8:00 a.m. and 6:00 p.m. and are supported by a team of two. The successful candidate must be flexible and willing to adjust their schedule from time to time to provide coverage during planned or unplanned absences. Overtime may also be required to meet operational and business needs.

The primary responsibilities of this role are outlined below.

The Role

Welcome clients and visitors in a professional and courteous manner, ensuring that conference and meeting spaces remain clean, welcoming, and ready to receive guests.
Answer, screen, and direct incoming telephone calls and messages as required.
Coordinate bookings for conference rooms, meeting rooms, and visitor offices, and liaise with catering, office services, and technical support teams as needed.
Maintain access card records and perform required semi-annual audits.
Manage the visitor log and issue temporary access cards to firm members and their guests as required.
Provide support to the catering and facilities teams with the setup, arrangement, and breakdown of meeting rooms, conference facilities, and event spaces, including the preparation of materials and supplies.
Clear, reset, and restock conference rooms and common areas following meetings and events, ensuring the firm’s high standards of presentation, cleanliness, and functionality are maintained.
Provide first-level support for audiovisual equipment and escalate unresolved issues to the appropriate resources.
Coordinate requests relating to building maintenance, cleaning services, repairs, and access cards in collaboration with building management.
Perform a variety of administrative duties for the Office Services & Facilities team, including processing invoices for approval, preparing meeting room usage reports, data entry, posting internal communications on Scoop or in the In the Know newsletter, and carrying out other related duties as required to support firm operations.

What You Bring

Experience in a receptionist position or an administrative role within a professional services environment
Full professional proficiency in both French and English, spoken and written.
A strong commitment to delivering exceptional service and creating outstanding client experience.
Excellent customer service skills and the ability to communicate effectively with firm members at all levels, as well as with clients and visitors.
A proactive, solutions-oriented approach and the ability to anticipate client needs.
Strong computer skills, including proficiency with Microsoft Office and room booking software such as Korbyt or a similar platform.
Ability to work effectively as part of a team while also demonstrating initiative and independence.
Excellent organizational skills, attention to detail, and strong follow-through.
Ability to perform certain logistical tasks that require frequent movement throughout the office and occasional handling of equipment or supplies.
Ability to adapt to change, foster collaboration and teamwork, and demonstrate flexibility in working hours.

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

Law around the world
nortonrosefulbright.com

Please note that this job posting is being advertised to fill an existing vacancy.

Apply on nrfcanada.wd10.myworkdayjobs.com About employer

More about this job

Responsibilities

The receptionist will welcome clients, manage incoming calls, and coordinate conference room bookings while maintaining office cleanliness. They will also provide administrative support to the facilities team, including invoice processing and audiovisual equipment troubleshooting.

Requirements

Candidates must have prior experience in a receptionist or administrative role within a professional services environment. Full professional proficiency in both French and English is required, along with strong computer skills and a commitment to exceptional client service.

Skills

Receptionist
Customer service
Administrative support
Telephone etiquette
Conference room management
Data entry
Microsoft Office
Room booking software
Audiovisual support
Communication skills
Organizational skills
Attention to detail
Problem solving
Teamwork
Bilingualism

Benefits

Inclusive environment
Collaborative environment
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative
Professional services
Client-facing
Facilities
Office services
Telephone
Conference room
Catering
Access card
Audiovisual
Microsoft Office
Korbyt
Data entry
Invoicing
Logistics
Customer service
Bilingual
Legal practice

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Office & administration jobs in Canada