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Added 8 mins ago
Services Delivery Manager, ISG - Canada
Lenovo
Markham, ON
$92,000 to $140,990 CAD / year
…built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets),…
Added 8 mins ago
Engineering Assistant IV (T)
City of Vancouver
Vancouver, BC
…Employers, the City of Vancouver is seeking colleagues who can help advance our core commitments to exceptional public service, sustainability, equity, and an outstanding quality of life…
Added 23 mins ago
Maintenance Apprentice
Smurfit Westrock
Guelph, ON
…creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to…
Added 38 mins ago
Family Practitioner/General Practitioner
Health Match BC
Port Moody, BC
Part-time
We are currently recruiting Family Physicians interested in full-time, part-time, locum, or blended practice opportunities. Whether you are a new graduate or an experienced physician, this…
Added 38 mins ago
Family Practitioner/General Practitioner
Health Match BC
Port Moody, BC
Part-time
We are currently recruiting Family Physicians interested in full-time, part-time, locum, or blended practice opportunities. Whether you are a new graduate or an experienced physician, this…
Added 38 mins ago
Assistant
Homeland Inc
Surrey, BC
Full-time
We’re looking for an Office Administrator and a Sales Representative. Full-time and part-time opportunities are available.
Added 1 hour ago
Mortuary Assistant - Pathology
NHS Ayrshire & Arran
Saskatoon, SK
Full-time
…NHS GG&C area as follows: Glasgow Royal Infirmary, Gartnavel General, Royal Alexandra Hospital, Vale of Leven Hospital and Inverclyde…
Added 1 hour ago
Mortuary Assistant - Pathology
NHS Scotland
Saskatoon, SK
Full-time
…NHS GG&C area as follows: Glasgow Royal Infirmary, Gartnavel General, Royal Alexandra Hospital, Vale of Leven Hospital and Inverclyde…
Added 1 hour ago
Pediatrics
Health Match BC
Williams Lake, BC
Full-time
…$15,000 based on move location Recruitment Incentive $15,000 for full time Other Benefits/Incentives With RCME, you’ll be eligible to receive $600 for up to 2 years in Trail, $3,600 during…
Added 1 hour ago
Family Practitioner/General Practitioner
Health Match BC
100 Mile House, BC
Full-time
…work in the same clinic? The Clinic in 100 Mile House has a full time opportunity. This is a perfect time to come and build a substantial practice with a good future. One of the GP’s who is…
Added 1 hour ago
Emergency Medicine
Health Match BC
Williams Lake, BC
Full-time
In our 24/7 ED, you’ll help manage approximately 22,000 visits per year. With a diverse range of cases and numerous procedural opportunities, you’ll also collaborate with specialists in…
Added 1 hour ago
Emergency Medicine
Health Match BC
Williams Lake, BC
Full-time
In our 24/7 ED, you’ll help manage approximately 22,000 visits per year. With a diverse range of cases and numerous procedural opportunities, you’ll also collaborate with specialists in…
Added 1 hour ago
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
Full-time
Teamwork: Bluebird Medical Clinic has 2 full time physicians and 1 part time physician.
Added 1 hour ago
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
Full-time
Teamwork: Bluebird Medical Clinic has 2 full time physicians and 1 part time physician.
Added 1 hour ago
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
Part-time
There are positions available for full-time or part-time physicians. Enjoy the ultimate work-life balance in the beautiful city of Kelowna. Our newly renovated and modern clinic in a…
Added 1 hour ago
Emergency Medicine
Health Match BC
Kelowna, BC
Full-time
We are currently accepting applications for multiple permanent full-time Emergency Medicine positions (start date: negotiable, ideally July 2027). A full-time position consists of ~14…
Added 1 hour ago
Emergency Medicine
Health Match BC
Kelowna, BC
Full-time
We are currently accepting applications for multiple permanent full-time Emergency Medicine positions (start date: negotiable, ideally July 2027). A full-time position consists of ~14…
Added 1 hour ago
Emergency Medicine
Health Match BC
Kelowna, BC
Full-time
We are currently accepting applications for multiple permanent full-time Emergency Medicine positions (start date: negotiable, ideally July 2027). A full-time position consists of ~14…
Added 1 hour ago
Neurology
Health Match BC
Kamloops, BC
Full-time
Join our growing neurology team at RIH and help shape neurological care in our region! We are a collegial team with a focus on continuous practice improvement and collaboration. Whether…
Added 1 hour ago
Neurology
Health Match BC
Kamloops, BC
Full-time
Join our growing neurology team at RIH and help shape neurological care in our region! We are a collegial team with a focus on continuous practice improvement and collaboration. Whether…
Added 1 hour ago
Family Practitioner/General Practitioner
Health Match BC
Coquitlam, BC
Part-time
We are seeking a Family Practitioner (FP) for the Community Transitional Care to help us improve access to primary health care as well as mental health and substance use support for clients…
Added 1 hour ago
Family Practitioner/General Practitioner
Health Match BC
Coquitlam, BC
Part-time
We are seeking a Family Practitioner (FP) for the Community Transitional Care to help us improve access to primary health care as well as mental health and substance use support for clients…
Added 1 hour ago
Development Director - EA SPORTS FC
Electronic Arts
Vancouver, BC
For Canada, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top-up to EI/QPIP benefits up to 100% of base salary when you…
Added 1 hour ago
Member Advice Specialist - Sidney Branch
Coast Capital Savings
Sidney, BC
When you visit a Coast branch, you’re greeted with a line of smiling faces ready to help you with your everyday banking needs. Our friendly Member Advice Specialists are sales and customer…
Added 2 hours ago
Industrial Millwright - WPCP - Full-Time
City of Thunder Bay
Thunder Bay, ON
Full-time
Please Note: Application reviews begin immediately, continuing until the position is filled and may close at any time.

Novarc Technologies Inc

Executive Assistant

Burnaby, BC, Canada

Pay: $80,000 to $90,000 CAD / year
Job type: Full-time
Experience: Experience: 5+ years of experience as an Executive Assistant or in a senior administrative role, ideally supporting C-level executives in a tech or fast-paced environment.
Posting language: English
Posted: Oct 1, 2026

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Original job description

Join us on the journey to help build the world using applied robotics and AI!

Novarc Technologies is a full-stack robotics company helping to build the world using applied robotics and AI. Recognized as one of the fastest-growing companies in the Americas by the Financial Times for two consecutive years, we are at the epicenter of innovation and global expansion. Join our dynamic team as we extend our reach across four continents, blending pioneering welding technology with a profound global impact. It's a captivating time to be part of our journey – here, you'll do more than just work; you'll be an integral part of a movement shaping the tech-driven future.

Novarc Technologies is looking for an Executive Assistant to join our growing team and support the production of our cobots.

Summary: As an Executive Assistant you will be responsible for ensuring the seamless operation of the office. You will be the key liaison between the C-level and various internal and external stakeholders. Your exceptional organizational skills, attention to detail, and ability to handle high-pressure situations with poise will be essential to the role.

Duties and Responsibilities:

Calendar Management:
- Oversee and manage the C-level complex schedule, including meetings, appointments, and travel arrangements.
- Prioritize and adjust appointments as necessary to align with strategic goals.
Communication:
- Act as the primary point of contact for communications with the CEO. Draft, review, and manage correspondence, including emails and reports.
- Ensure all communications are handled with professionalism and discretion.
Meeting Coordination:
- Organize and facilitate meetings, including scheduling, preparing agendas, and ordering food.
- Follow up on action items and ensure timely execution of decisions.
Meal Reservations:
- Contact restaurants to make reservations for corporate events in both the United States and Canada.
Travel Arrangements:
- Coordinate all travel logistics for the CEO, including flight bookings, accommodations, and transportation.
- Prepare detailed itineraries and handle any changes or issues that arise.
Project Management:
- Assist with strategic projects and initiatives by engaging stakeholders, conducting research, compiling data, and preparing reports and presentations.
- Provide support in tracking project progress and deadlines.
Stakeholder Management:
- Serve as the liaison between the CEO and other executives, board members, clients, and external partners.
- Manage relationships and ensure smooth communication.
- Some travel (Canada or US) may be required.
Confidentiality:
- Handle sensitive and confidential information with the highest level of integrity and discretion.
Legal Support:
- NDA processing; filling, and record keeping.
Office Administration:
- Oversee the day-to-day operations of the offices (Canada and the United States), including managing office supplies, equipment, snacks and maintaining an organized workspace.
Guest Relation:
- Manage guests and visitors by creating agenda, greet visitors, coordinate admission to office lobby; general phone and mail inboxes; taking and ensuring messages are passed to the appropriate staff member in time.
Expense Management:
- Process and track the CEO and other C level executives’ expenses, ensuring timely reimbursement and budget compliance.
Incoming and Outgoing Mail:
- Handle incoming mail and give it to the appropriate recipient, also prepare outgoing mail. Including purchasing stamps and calling for package pick up.
Other admin duties as assigned by the company from time to time

Minimum Qualifications and Experience:

Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
Experience: 5+ years of experience as an Executive Assistant or in a senior administrative role, ideally supporting C-level executives in a tech or fast-paced environment.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with project management tools (e.g., Wrike, Slack).
Organizational Skills: Exceptional organizational and multitasking abilities with a strong attention to detail and accuracy.
Communication: Excellent verbal and written communication skills, with the ability to interact effectively with high-level executives and external stakeholders.
Problem-Solving: Strong problem-solving skills with the ability to anticipate needs and address issues proactively.
Discretion: Proven ability to handle confidential information with the utmost discretion and professionalism.
Adaptability: Flexible and adaptable, with the capability to thrive in a fast-paced and ever-changing environment.
Project Management: Experience with managing non-technical projects.

Commitment to Novarc Values:

Demonstrate and embed Novarc’s core values of Hungry, Humble, and Smart in daily work, decision-making, collaboration, and interactions with colleagues, customers, and partners.

Hungry: Be Passionate , Never Give Up, Customer Focused, Continuous Learning, Do What You Say
Humble: Servant Leader, No arrogance, Less Ego, Listen > Talk
Smart: High EQ, Challenge the Status Quo, Thought Leaders

About Novarc Technologies:

Novarc Technologies is a full-stack robotics company specializing in the design and manufacturing of cobots and AI-based machine vision solutions for autonomous welding. Novarc’s Spool Welding Robot (SWR) is the world’s first of its kind in pipe welding applications. As a proven pioneer in the field, Novarc’s team is dedicated to solving challenging welding automation problems that improve customers’ bottom line.

Why Novarc:

Growing Opportunities - We are in the process of maturing into a fast-growing medium-sized business.
Great place to be - We have created a fun, adventurous, and open-minded environment where our teams are encouraged to bond and express their unique selves.
Best People - Our team is made up of talented, intelligent, and hardworking people.
Lots of Opportunities - We are constantly looking for stand-out talent internally to move into leadership positions.

We are excited to invite you to join our growing team for this amazing journey!

"Novarc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, national or ethnic origin, color, political belief, marital or family status, religion, special abilities, age, sex or sexual orientation, or a criminal conviction or charge that is unrelated to employment of to the intended employment of that person. This applies to all our practices of recruitment, selection, promotion, training and development, health and safety, and compensation."

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More about this job

Responsibilities

The Executive Assistant will manage complex scheduling, travel logistics, and communication for C-level executives while overseeing daily office operations. They will also act as a key liaison between internal and external stakeholders and provide support for strategic projects.

Requirements

Candidates should have at least 5 years of experience in an executive or senior administrative role, preferably in a tech environment. Proficiency in Microsoft Office, Google Workspace, and project management tools is required, along with exceptional organizational and communication skills.

Skills

Calendar Management
Travel Arrangements
Project Management
Stakeholder Management
Office Administration
Expense Management
Communication
Microsoft Office Suite
Google Workspace
Wrike
Slack
Organizational Skills
Problem-solving
Discretion
Adaptability
Legal Support

Visa sponsorship

Not detected in the job text

Keywords

Robotics
AI
Executive Assistant
Calendar Management
Travel Logistics
Project Management
Stakeholder Management
Office Administration
Expense Management
Microsoft Office
Google Workspace
Wrike
Slack
NDA
Welding Technology
Cobots
Machine Vision
Automation
Administrative Support
Confidentiality
Strategic Planning
Corporate Events
Data Analysis
Reporting
Communication
Problem-solving
Adaptability
Tech Industry
Operations
Guest Relations

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