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Added 13 mins ago
Senior Field Auto Damage Appraiser
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Field Auto Damage Appraiser based in Canada.
Added 13 mins ago
Senior Consultant, Enterprise Performance Management - Anaplan, OneStream and Oracle
KPMG
ON · Toronto, Ontario
Full-time
Provide leadership, direction, and guidance to senior level client stakeholders and be seen as a subject matter expert.
Added 13 mins ago
Manager, Enterprise Tax
KPMG
Windsor, ON
Full-time
Working closely with a Partner as a senior team member on tax planning work for clients.
Added 13 mins ago
Senior Consultant, People & Change
KPMG
Halifax, NS
Full-time
Our People & Change Advisory practice are seeking a Senior Consultant to strengthen our Management Consulting practice in the Halifax office. We are looking for a motivated professional…
Added 28 mins ago
Senior Residential Retrofit Coordinator
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Residential Retrofit Coordinator based in Canada.
Added 28 mins ago
Marketing Specialist, Quebec and French Canada
Canadian Cancer Society
Quebec, QC
$52,000 to $62,000 CAD / year
Full-time
You’ll also support the Senior Marketing Manager in the delivery of French-language campaigns and help adapt national initiatives to better connect with audiences in Quebec and across…
Added 28 mins ago
Marketing Specialist, Quebec and French Canada
Canadian Cancer Society
Montreal, QC
$52,000 to $62,000 CAD / year
Full-time
You’ll also support the Senior Marketing Manager in the delivery of French-language campaigns and help adapt national initiatives to better connect with audiences in Quebec and across…
Added 29 mins ago
Senior Data Scientist
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
Full-time
Reporting to the Director, Data Science, as a Senior Data Scientist you will focus on supporting Canadian business units in accelerating the growth and application of advanced analytics in…
Added 43 mins ago
Software Developer - PHP
AppDirect
Montreal, QC
We are looking to hire a skilled and ambitious Senior Software Developer in Montreal. You are a highly technical, hands-on PHP developer with a passion for producing maintainable and robust…
Added 59 mins ago
Senior Java Developer
Cognizant
Calgary, AB · Greater Calgary Metropolitan Area
Full-time
As a Senior Java Developer, you will make an impact by designing, developing, and modernizing enterprise applications using Java technologies, microservices architecture, and OpenText…
Added 59 mins ago
Software Developer - PHP
AppDirect
Montreal, QC
Full-time
We are looking to hire a skilled and ambitious Senior Software Developer in Montreal. You are a highly technical, hands-on PHP developer with a passion for producing maintainable and robust…
Added 1 hour ago
Project Coordinator - Architecture
WalterFedy
Calgary, AB
Full-time
Assist with various tasks and projects assigned by supervisors or senior team members to support the overall success of the team and company objectives.
Added 1 hour ago
Senior Mechanical Engineer
ATS Industrial Automation
Cambridge, ON
Full-time
Added 1 hour ago
Project Manager, Sales Enablement & Executive Customer Engagement
Husky Technologies
Bolton, ON
Full-time
…Husky delivers clear, compelling, and consistent narratives to senior customer audiences while enabling the sales organization with scalable, high-impact materials aligned to strategic…
Added 1 hour ago
BOH Management - Sous Chef
Moxies
Barrie, ON
Full-time
Cultivate your own development by working with senior leaders
Added 1 hour ago
Store Manager - Lime Ridge Mall (New Store Opening!)
Knix
Hamilton, ON
Full-time
Proven experience as a Store Manager or senior retail leader in an upscale, premium, or fashion-forward brand, with a strong balance of people leadership and business acumen to drive…
Added 1 hour ago
Assistant Store Manager - Lime Ridge Mall (New Store Opening!)
Knix
Hamilton, ON
Full-time
Proven experience as a senior retail leader in an upscale, premium, or fashion-forward brand, with a strong balance of people leadership and business acumen to drive results.
Added 1 hour ago
Technical Product Owner, AI-Enabled Enterprise Solutions
TD
Toronto, ON
Full-time
Continuously align with senior management on the product delivery roadmap, defined Minimum Marketable Features or Minimum Viable Products and release cadence
Added 1 hour ago
Manager, Customer Energy Management (Residential & Small Commercial Programs)
Toronto Hydro
Toronto, ON
Reporting to the Senior Manager, Energy Products and Planning, the Manager, Customer Energy Management leads the delivery of electrification, climate action, and energy efficiency programs…
Added 1 hour ago
Large Customer and Key Accounts Consultant
Toronto Hydro
Toronto, ON
…ongoing delivery of corporate and team objectives. Updates senior leaders on any industry trends, shifts in customer business demands, and any emerging and evolving…
Added 1 hour ago
Revenue Enablement Manager
Float
Remote, Canada
$120,000 to $150,000 CAD / year
Full-time · Remote
…the Customer Activation team, and Customer Success. This is a senior individual contributor role, no direct reports, full ownership of the function. You'll report to the Head of GTM…
Added 1 hour ago
Principal Product Manager
Royal Bank of Canada
Toronto, ON
Full-time
Communicate product vision, strategy, and progress effectively to senior leadership and other stakeholders, ensuring transparency and buy-in;
Added 1 hour ago
Senior Data Analyst I, Product
Mistplay
Toronto, ON
Full-time
Au sein du service des données de Mistplay, l'analyste de données sénior I, Produit jouera un rôle crucial dans l'amélioration de la performance commerciale de Mistplay grâce à une analyse…
Added 1 hour ago
Senior Manager, Organic Growth
Mistplay
Toronto, ON
$120,000 to $165,000 CAD / year
Full-time
Mistplay is seeking a strategic and hands-on Senior Manager of Organic Growth to help build and scale the organic acquisition engine for our fast-growing rewarded gaming platform. This…
Added 2 hours ago
Senior Engineer Supervisor, ProjectsNew
Glencore Canada
Elkford, BC
$140,000 to $165,000 CAD / year
Full-time
Reporting to the Manager, Commercial, the Senior Engineering Supervisor, Projects is accountable for safely delivering a portfolio of capital projects for Greenhills Operations on time and…

Novarc Technologies Inc

Executive Assistant

Burnaby, BC, Canada

Pay: $80,000 to $90,000 CAD / year
Job type: Full-time
Experience: Experience: 5+ years of experience as an Executive Assistant or in a senior administrative role, ideally supporting C-level executives in a tech or fast-paced environment.
Posting language: English
Posted: Oct 1, 2026

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Original job description

Join us on the journey to help build the world using applied robotics and AI!

Novarc Technologies is a full-stack robotics company helping to build the world using applied robotics and AI. Recognized as one of the fastest-growing companies in the Americas by the Financial Times for two consecutive years, we are at the epicenter of innovation and global expansion. Join our dynamic team as we extend our reach across four continents, blending pioneering welding technology with a profound global impact. It's a captivating time to be part of our journey – here, you'll do more than just work; you'll be an integral part of a movement shaping the tech-driven future.

Novarc Technologies is looking for an Executive Assistant to join our growing team and support the production of our cobots.

Summary: As an Executive Assistant you will be responsible for ensuring the seamless operation of the office. You will be the key liaison between the C-level and various internal and external stakeholders. Your exceptional organizational skills, attention to detail, and ability to handle high-pressure situations with poise will be essential to the role.

Duties and Responsibilities:

Calendar Management:
- Oversee and manage the C-level complex schedule, including meetings, appointments, and travel arrangements.
- Prioritize and adjust appointments as necessary to align with strategic goals.
Communication:
- Act as the primary point of contact for communications with the CEO. Draft, review, and manage correspondence, including emails and reports.
- Ensure all communications are handled with professionalism and discretion.
Meeting Coordination:
- Organize and facilitate meetings, including scheduling, preparing agendas, and ordering food.
- Follow up on action items and ensure timely execution of decisions.
Meal Reservations:
- Contact restaurants to make reservations for corporate events in both the United States and Canada.
Travel Arrangements:
- Coordinate all travel logistics for the CEO, including flight bookings, accommodations, and transportation.
- Prepare detailed itineraries and handle any changes or issues that arise.
Project Management:
- Assist with strategic projects and initiatives by engaging stakeholders, conducting research, compiling data, and preparing reports and presentations.
- Provide support in tracking project progress and deadlines.
Stakeholder Management:
- Serve as the liaison between the CEO and other executives, board members, clients, and external partners.
- Manage relationships and ensure smooth communication.
- Some travel (Canada or US) may be required.
Confidentiality:
- Handle sensitive and confidential information with the highest level of integrity and discretion.
Legal Support:
- NDA processing; filling, and record keeping.
Office Administration:
- Oversee the day-to-day operations of the offices (Canada and the United States), including managing office supplies, equipment, snacks and maintaining an organized workspace.
Guest Relation:
- Manage guests and visitors by creating agenda, greet visitors, coordinate admission to office lobby; general phone and mail inboxes; taking and ensuring messages are passed to the appropriate staff member in time.
Expense Management:
- Process and track the CEO and other C level executives’ expenses, ensuring timely reimbursement and budget compliance.
Incoming and Outgoing Mail:
- Handle incoming mail and give it to the appropriate recipient, also prepare outgoing mail. Including purchasing stamps and calling for package pick up.
Other admin duties as assigned by the company from time to time

Minimum Qualifications and Experience:

Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
Experience: 5+ years of experience as an Executive Assistant or in a senior administrative role, ideally supporting C-level executives in a tech or fast-paced environment.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with project management tools (e.g., Wrike, Slack).
Organizational Skills: Exceptional organizational and multitasking abilities with a strong attention to detail and accuracy.
Communication: Excellent verbal and written communication skills, with the ability to interact effectively with high-level executives and external stakeholders.
Problem-Solving: Strong problem-solving skills with the ability to anticipate needs and address issues proactively.
Discretion: Proven ability to handle confidential information with the utmost discretion and professionalism.
Adaptability: Flexible and adaptable, with the capability to thrive in a fast-paced and ever-changing environment.
Project Management: Experience with managing non-technical projects.

Commitment to Novarc Values:

Demonstrate and embed Novarc’s core values of Hungry, Humble, and Smart in daily work, decision-making, collaboration, and interactions with colleagues, customers, and partners.

Hungry: Be Passionate , Never Give Up, Customer Focused, Continuous Learning, Do What You Say
Humble: Servant Leader, No arrogance, Less Ego, Listen > Talk
Smart: High EQ, Challenge the Status Quo, Thought Leaders

About Novarc Technologies:

Novarc Technologies is a full-stack robotics company specializing in the design and manufacturing of cobots and AI-based machine vision solutions for autonomous welding. Novarc’s Spool Welding Robot (SWR) is the world’s first of its kind in pipe welding applications. As a proven pioneer in the field, Novarc’s team is dedicated to solving challenging welding automation problems that improve customers’ bottom line.

Why Novarc:

Growing Opportunities - We are in the process of maturing into a fast-growing medium-sized business.
Great place to be - We have created a fun, adventurous, and open-minded environment where our teams are encouraged to bond and express their unique selves.
Best People - Our team is made up of talented, intelligent, and hardworking people.
Lots of Opportunities - We are constantly looking for stand-out talent internally to move into leadership positions.

We are excited to invite you to join our growing team for this amazing journey!

"Novarc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, national or ethnic origin, color, political belief, marital or family status, religion, special abilities, age, sex or sexual orientation, or a criminal conviction or charge that is unrelated to employment of to the intended employment of that person. This applies to all our practices of recruitment, selection, promotion, training and development, health and safety, and compensation."

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More about this job

Responsibilities

The Executive Assistant will manage complex scheduling, travel logistics, and communication for C-level executives while overseeing daily office operations. They will also act as a key liaison between internal and external stakeholders and provide support for strategic projects.

Requirements

Candidates should have at least 5 years of experience in an executive or senior administrative role, preferably in a tech environment. Proficiency in Microsoft Office, Google Workspace, and project management tools is required, along with exceptional organizational and communication skills.

Skills

Calendar Management
Travel Arrangements
Project Management
Stakeholder Management
Office Administration
Expense Management
Communication
Microsoft Office Suite
Google Workspace
Wrike
Slack
Organizational Skills
Problem-solving
Discretion
Adaptability
Legal Support

Visa sponsorship

Not detected in the job text

Keywords

Robotics
AI
Executive Assistant
Calendar Management
Travel Logistics
Project Management
Stakeholder Management
Office Administration
Expense Management
Microsoft Office
Google Workspace
Wrike
Slack
NDA
Welding Technology
Cobots
Machine Vision
Automation
Administrative Support
Confidentiality
Strategic Planning
Corporate Events
Data Analysis
Reporting
Communication
Problem-solving
Adaptability
Tech Industry
Operations
Guest Relations

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