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Added 1 month ago
Account Director
The Mint Agency
Toronto, ON
…beyond expectations. This is a pivotal role for an account leader who thrives at the intersection of client ambition, creative excellence, and business results, who can help brands grow…
Added 1 month ago
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Team Leader - Site Investigation and Remediation
Stantec
Ottawa, ON
- Full-time
We are seeking a Team Leader for our Site Investigation and Remediation practice in Ontario to drive mentorship, growth and lead project delivery for complex environmental projects across…
Added 1 month ago
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Maintenance Technician
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- Full-time
Completion of Millwright apprenticeship program.
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Lifestyles Assistant
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- Full-time
You have a passion to raise the bar in the Retirement industry. You are an energetic, motivated leader who is able to inspire others to provide the highest standards of performance and…
Added 1 month ago
PM
Human Resources Generalist
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Toronto, ON · Greater Toronto Area, Canada
- $65,000 to $75,000 CAD / year
- Full-time
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Added 1 month ago
NM
Administrator
NS Modular
AB · Edmonton, AB
- Full-time
Excellence - be a part of an industry leader in quality, safety, & integrity
Added 1 month ago
SB
07384 Inside Sales
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Ensure our customers are informed about and enrolled in our Loyalty program.
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Director, Executive Communications & Engagement
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Reporting to the leader of the Office of the Chief Security Officer (OCSO), the Director, Executive Communications & Engagement leads the strategy, governance, and end-to-end delivery of…
Added 1 month ago
Director, Long-term Care
The Government of Nova Scotia
Halifax, NS
You will provide both operational and strategic leadership. Specifically, you are accountable for advancing program excellence and system change through strategic partnerships, and for…
Added 1 month ago
I
Lead Hand (morning schedule)
Intelcom
Mississauga, ON
- Full-time
With more than 100 sorting stations and operations across three continents, Intelcom | Dragonfly is Canada’s leader in last-mile logistics. Our vision is clear: to deliver fast, accurate,…
Added 1 month ago
I
Lead Hand (night schedule)
Intelcom
Mississauga, ON
- Full-time
With more than 100 sorting stations and operations across three continents, Intelcom | Dragonfly is Canada’s leader in last-mile logistics. Our vision is clear: to deliver fast, accurate,…
Added 1 month ago
Transportation Manager
Purolator
Quebec, QC
Competitive salary with an annual bonus program
Added 1 month ago
Logyard/Mobile Equipment Supervisor
Canfor
Elko, BC
You’re an industry leader who gets stuff done, and we need you at our Elko Sawmill sawmill for just that reason. You get people. When you walk through that door and the urgency ramps up,…
Added 1 month ago
PG
HR Generalist
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
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Added 1 month ago
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Apprentice General Manager
Chipotle
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- Full-time
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Apprentice General Manager
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VFX Producer - Senior - Permanent role
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Montreal, QC
- Full-time
Positively represent Rodeo FX within the VFX and related communities, both locally and in the worldwide market, to further grow the company’s reputation as an industry leader.
Added 1 month ago
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Electrical Site Inspector - Treatment Plant
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- $100,000 to $130,000 CAD / year
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Added 1 month ago
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Building Science Specialist
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- Full-time
We are the world leader in stone wool solutions. Founded in 1937 in Denmark, we transform volcanic rock into safe, sustainable products that help people and communities thrive. We are a…
Added 1 month ago
DR
Director, Business Services
Durham Region (The Regional Municipality of Durham)
ON · Durham, ON
- $160,804 to $201,030 CAD / year
- Full-time
The Region is seeking a strategic, collaborative, and forward-thinking leader for the role of Director, Business Services within the Social Services Department. Reporting to the…
Added 1 month ago
GL
Vice President, Customer Support & Operational Excellence
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- Full-time
You are a strategic, progressive operations leader who can shape a function, set standards, and influence senior leaders across the enterprise.
Added 1 month ago
GC
Vice Principal of Junior High
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Calgary, AB
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Proven ability as an effective educational leader
Added 1 month ago
Maintenance - Millwright
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Winnipeg, MB
…and knowledgeable follow-up service have made Price a market leader in supplying air distribution, critical controls, and noise control…
Added 1 month ago
A
Client Care Coordinator
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Kamloops, BC
- Full-time
Well-being: Access to our Employee Assistance Program (EAP), providing support for you and your family.

NS Modular

Administrator

AB, Canada
Edmonton, AB, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

Original job description

NS Modular delivers a comprehensive suite of services, providing expertise and integrated solutions from project concept, procurement through fabrication, assembly, and construction. NS Modular’s purpose-built facility supports every phase of industrial project execution, with a foundation built on safety and a commitment driven by quality.

NS Modular is growing, and we're on the lookout for a passionate, detail-driven Administrator, whose primary responsibilities are overseeing general office and project administration, managing financial tasks, and maintaining accurate documentation systems. This position requires independence, initiative and confidentiality and plays a key role in the execution of daily tasks necessary for the efficient operation of the organization. NS Modular is a proud Alberta-based company within the Northern Strands Group of Companies, known for our innovation, integrity, and deep ties to the communities we serve.

Northern Strands Group of Companies consists of Northern Strands, Fortis Mining Engineering Manufacturing, Certified Sales & Rentals, and NS Modular comprising 15 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services, electrical services, and safety training to mining site services, fabrication, rentals, repairs, testing and recertification, assembly, and storage and preservation. This diversity provides an exciting environment with the opportunity to work with our employees and managers in every division. We are proudly Canadian, and globally capable.

Work Location: This position requires employees to work from the office/shop 100% of the time during scheduled work hours. Remote or hybrid work arrangements are not available.

Why You’ll Love Working Here

Collaboration - complementary Group of Companies servicing the mining and construction industries
Innovation- if it doesn’t exist, we will engineer and manufacture it
Excellence - be a part of an industry leader in quality, safety, & integrity
Culture - a diverse team that values collaboration, innovation, and community

What You’ll Be Doing

Project Administration
- Open and maintain jobs in the Global Shop Application; verify accuracy before approval and submission
- Ensure accurate and timely job closures with proper documentation.
- Process labor entries, LEM trackers, payroll timecards, and updates in customer-specific portals
- Log and submit LEMs to clients, and update Global Shop once approved my client
- Provide timecards to employees on site and ensure they are completed in a timely manner
- Update the WIP report
- Manage asset logs
Documentation and Record Management
- Create and manage administrative documents (e.g., meeting minutes, sign-in sheets, time-off requests, job files)
- E-file records, maintain filing systems, and scan documents for easy access
- Document and refine operational procedures
Accounting & Invoicing
- Create and enter expense reports for employees/crew
- Perform accounting tasks in Global Shop including order confirmations, purchase orders, billing, and other accounting functions
- Create and submit invoices to clients while addressing discrepancies
- Receive purchase orders related to jobs as items are purchased; submit receipts and billings to Accounts Payable
General Administration
- Manage building access cards and keys under management direction
- Maintain asset logs and prepare shipping documents with proper paperwork
- Participate in production meetings, prepare minutes, and distribute updates
- Perform office tasks, including supply orders, inventory cycle count, and general upkeep
- Identify common items and advise appropriate manager of incomplete or outstanding tasks
Other Duties
- Assist with new hire paperwork and onboarding of new employees under the direction and guidance of the Human Resources Manager
- Provide support to coworkers by retrieving job or project related information and updating reports
- Handle additional tasks to support company operations as required

What You Bring To The Table

Business/Office/Administrative Assistant certificate from a recognized business school would be considered an asset; willing to consider equivalent work experience
Minimum two (2) years work experience in an administrative role, preferably within the construction or similar industry
Experience with basic accounting
Proficiency in Microsoft Office 365 applications (e.g., Word, Excel, Outlook) is required
Knowledge of both Global shop & SAP Applications would be beneficial
Strong organizational skills with attention to detail
Strong analytical skills
Strong time-management skills
Strong interpersonal skills
Strong ability to communicate effectively in English, both verbally and in writing
Ability to handle competing priorities simultaneously; work well under pressure with time-sensitive deadlines
Ability to maintain confidentiality
Strong problem identification and resolution skills
Ability to work independently with minimal supervision and in a team environment
Possess a positive and professional attitude, set a high standard, and convey professionalism at all times
Any valid safety-related training certificates would be considered an asset (i.e., WHMIS, forklift, fall protection, etc.)
Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

What We Offer

Support in your career development aspirations
- Access to courses, certifications, and training programs
- Mentorship opportunities with experienced professionals and journeypersons
- Discover pathways for advancement within Northern Strands Group of Companies
Health and Wellness
- Employee group benefits including health, dental, vision, short- and long-term disability, and life insurance
- Employee perks including wellness and fitness membership discounts
- 24/7 access to free short-term counselling services through our Employee & Family Assistance Program
An inclusive culture that values innovation, safety, and continuous learning
- Team building events and community fundraisers
- Commitment to diversity, equity, and inclusion

Northern Strands Group of Companies is an equal opportunity employer.

We thank all applicants, however only those selected to continue the recruitment process will be contacted.

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More about this job

Responsibilities

The Administrator is responsible for overseeing general office and project administration, including managing financial tasks and maintaining accurate documentation systems. They will also handle labor entries, payroll timecards, invoicing, and support the onboarding of new employees.

Requirements

Candidates should have at least two years of administrative experience, preferably in the construction industry, and proficiency in Microsoft Office 365. A business or office administrative certificate is considered an asset, along with strong organizational and analytical skills.

Skills

Project administration
Financial tasks
Documentation management
Accounting
Invoicing
Microsoft Office 365
Global Shop
SAP
Time management
Organizational skills
Analytical skills
Communication
Problem resolution
Attention to detail
Data entry
Record keeping

Benefits

Health insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
Wellness and fitness membership discounts
Employee and family assistance program
Career development support
Mentorship opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Global Shop
SAP
Accounting
Invoicing
Payroll
Construction
Manufacturing
Documentation
Microsoft Office 365
Asset Management
Onboarding
Administrative Support
Procurement
Fabrication
Safety Training
WHMIS
Fall Protection
Inventory Management
Expense Reports
WIP Report
Record Management
Office Administration
Data Entry
Timecards

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