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Added 2 hours ago
Resident Services Assistant - Concierge (Casual)
Baptist Housing
Abbotsford, BC
Part-time
Record meal tickets, compile daily attendance lists, and prepare monthly census reports for billing purposes
Added 3 hours ago
Project Administrator
DWB Consulting Services Ltd
BC
$24 to $44 CAD / hour
Full-time
We are seeking an experienced Project Administrator to join our team of professionals. The ideal candidate will work closely with the finance and technical teams to support projects from…
Added 3 hours ago
Finance Officer
McGill University
Brown Student Serv.
Full-time
…The position also oversees the Student Wellness Hub physician billing function, including claims management across 13 jurisdictions, regulatory compliance, reconciliations and quality…
Added 4 hours ago
Portfolio Administrator
Aviso
Toronto, ON
$70,000 to $80,000 CAD / year
Full-time
We're looking to fill an opening for a Portfolio Administrator to join our Asset Management team.
Added 4 hours ago
Expression of Interest - 0.5 FTE - RECE (Registered Early Childhood Educator) at Canadian Martyrs(C)
Waterloo Catholic District School Board
Kitchener, ON
Full-time
Perform related administrative functions as required such as attendance and billing in the extended day program
Added 4 hours ago
Expression of Interest - 1.0 FTE - RECE (Registered Early Childhood Educator) at St. John CES (K)
Waterloo Catholic District School Board
Kitchener, ON
Full-time
Perform related administrative functions as required such as attendance and billing in the extended day program
Added 4 hours ago
Expression of Interest - 1.0 FTE - RECE (Registered Early Childhood Educator) at Holy Trinity CES (K)
Waterloo Catholic District School Board
Kitchener, ON
Full-time
Perform related administrative functions as required such as attendance and billing in the extended day program
Added 4 hours ago
Dental Administrator - Scotia Dental
dentalcorp
Halifax, NS · Scotia Dental
Full-time
Complete patient billing following treatment, process payments, submit insurance claims, and respond to fee inquiries in a professional and positive manner
Added 5 hours ago
ACCOUNTING CLERK II (BAND LEVEL 4)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
Reporting to the Marine Institute Financial Administrator and the Marine Institute Students’ Union (MISU) President, the successful applicant will be responsible for administering the…
Added 5 hours ago
Portfolio Administrator
Aviso
Vancouver, BC
$70,000 to $80,000 CAD / year
Full-time
We're looking to fill an opening for a Portfolio Administrator to join our Asset Management team.
Added 5 hours ago
JV Admin
Catch Recruitment
Calgary, AB
Part-time
Our client is seeking a Joint Venture Administrator (Part-Time) to support the administration, accounting coordination, and ongoing management of operated and non-operated joint venture…
Added 6 hours ago
Lease Administrator
Avison Young Canada
Toronto, ON · Ottawa, ON · Mississauga, ON · Markham, ON · Cambridge, ON · Vancouver, BC · Edmonton, AB · Calgary, AB
Full-time
As a Lease Administrator I at Avison Young, you will support the day-to-day administration of commercial lease agreements within our Occupier Services Global Lease Administration team. This…
Added 6 hours ago
Dental Administrator - Scotia Dental
Dentalcorp
Halifax, NS
Full-time
Complete patient billing following treatment, process payments, submit insurance claims, and respond to fee inquiries in a professional and positive manner
Added 6 hours ago
Administrator, Revenue Control
Dream
Toronto, ON
Full-time
Dream is looking for a Revenue Control Administrator!
Added 7 hours ago
Product Support Administrator
Nors
Mississauga, ON · Missisauga, Ontario, ON
We are looking for a Product Support Administrator to join our Admin team in Mississauga.
Added 9 hours ago
Premium Administrator Student Co-op
First Nations University of Canada
Regina, SK
Volunteer
The Premium Administrator Student provides efficient, responsive service to customers and internal business partners on billing-related questions for Co-operators Group Benefits products…
Added 9 hours ago
Billing Administrator
Arrow Workforce Solutions
Mississauga, ON
$22 to $23 CAD / hour
Full-time
We are seeking a detail-oriented Billing Administrator to join a fast-paced transportation and logistics team. This role is responsible for customer invoicing, auditing carrier invoices,…
Added 9 hours ago
Systems Administrator
Execulink Telecom
Woodstock, ON
…behind the scenes? Execulink Telecom is looking for a Systems Administrator to join our team and help support the platforms, infrastructure, and services that keep our customers connected…
Added 10 hours ago
Dental Administrator in South Simcoe
Hill Top Dental Centre
Bradford, ON
Full-time
Hill Top Dental Centre is seeking an enthusiastic and highly organized Dental Administrator to
Added 10 hours ago
Administrateur(trice) des avantages sociaux | Benefits Administrator
Valsoft Corporation
Remote, Canada
Full-time · Remote
Valsoft is looking for a Benefits Administrator to join our Benefits Team in Montreal, supporting employees across our US and Canadian operations.
Added 20 hours ago
BILLING ADMINISTRATOR
AFD Petroleum Ltd.
Edmonton, AB
Job Summary: Our Billing Administrator makes sure every delivery, service, and shipment turns into an accurate, on-time invoice. You’ll compile billing data, calculate fees and rates, and…
Added 21 hours ago
Customer Account Administrator
Municipal Group of Companies
Lower Sackville, NS
Full-time
…our clients. We are currently looking for a Customer Account Administrator based out of Lower Sackville, NS. The position is a permanent role based on a 40-hour work week, Monday through…
Added 1 day ago
Office Administrator
Canadian Plains Energy Services
Lloydminster, SK
Full-time
An office administrator provides administrative support in the Lloydminster office is approachable, organized, and customer service oriented. The administrator maintains an appropriate…
Added 1 day ago
Office Administrator
Calgary Signs & Wraps
Calgary, AB
$16 to $18 CAD / hour
Full-time
Prepares invoices and billing materials for bookkeeping administrator.
Added 1 day ago
Administrator
NS Modular
AB · Edmonton, AB
Full-time
NS Modular is growing, and we're on the lookout for a passionate, detail-driven Administrator, whose primary responsibilities are overseeing general office and project administration,…

NS Modular

Administrator

AB, Canada
Edmonton, AB, Canada

Job type: Full-time
Apply by: Oct 22, 2026
Posting language: English
Posted: Sep 22, 2026

Apply About employer

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Original job description

NS Modular delivers a comprehensive suite of services, providing expertise and integrated solutions from project concept, procurement through fabrication, assembly, and construction. NS Modular’s purpose-built facility supports every phase of industrial project execution, with a foundation built on safety and a commitment driven by quality.

NS Modular is growing, and we're on the lookout for a passionate, detail-driven Administrator, whose primary responsibilities are overseeing general office and project administration, managing financial tasks, and maintaining accurate documentation systems. This position requires independence, initiative and confidentiality and plays a key role in the execution of daily tasks necessary for the efficient operation of the organization. NS Modular is a proud Alberta-based company within the Northern Strands Group of Companies, known for our innovation, integrity, and deep ties to the communities we serve.

Northern Strands Group of Companies consists of Northern Strands, Fortis Mining Engineering Manufacturing, Certified Sales & Rentals, and NS Modular comprising 15 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services, electrical services, and safety training to mining site services, fabrication, rentals, repairs, testing and recertification, assembly, and storage and preservation. This diversity provides an exciting environment with the opportunity to work with our employees and managers in every division. We are proudly Canadian, and globally capable.

Work Location: This position requires employees to work from the office/shop 100% of the time during scheduled work hours. Remote or hybrid work arrangements are not available.

Why You’ll Love Working Here

Collaboration - complementary Group of Companies servicing the mining and construction industries
Innovation- if it doesn’t exist, we will engineer and manufacture it
Excellence - be a part of an industry leader in quality, safety, & integrity
Culture - a diverse team that values collaboration, innovation, and community

What You’ll Be Doing

Project Administration

Open and maintain jobs in the Global Shop Application; verify accuracy before approval and submission
Ensure accurate and timely job closures with proper documentation.
Process labor entries, LEM trackers, payroll timecards, and updates in customer-specific portals
Log and submit LEMs to clients, and update Global Shop once approved my client
Provide timecards to employees on site and ensure they are completed in a timely manner
Update the WIP report
Manage asset logs

Documentation and Record Management

Create and manage administrative documents (e.g., meeting minutes, sign-in sheets, time-off requests, job files)
E-file records, maintain filing systems, and scan documents for easy access
Document and refine operational procedures

Accounting & Invoicing

Create and enter expense reports for employees/crew
Perform accounting tasks in Global Shop including order confirmations, purchase orders, billing, and other accounting functions
Create and submit invoices to clients while addressing discrepancies
Receive purchase orders related to jobs as items are purchased; submit receipts and billings to Accounts Payable

General Administration

Manage building access cards and keys under management direction
Maintain asset logs and prepare shipping documents with proper paperwork
Participate in production meetings, prepare minutes, and distribute updates
Perform office tasks, including supply orders, inventory cycle count, and general upkeep
Identify common items and advise appropriate manager of incomplete or outstanding tasks

Other Duties

Assist with new hire paperwork and onboarding of new employees under the direction and guidance of the Human Resources Manager
Provide support to coworkers by retrieving job or project related information and updating reports
Handle additional tasks to support company operations as required

What You Bring To The Table

Business/Office/Administrative Assistant certificate from a recognized business school would be considered an asset; willing to consider equivalent work experience
Minimum two (2) years work experience in an administrative role, preferably within the construction or similar industry
Experience with basic accounting
Proficiency in Microsoft Office 365 applications (e.g., Word, Excel, Outlook) is required
Knowledge of both Global shop & SAP Applications would be beneficial
Strong organizational skills with attention to detail
Strong analytical skills
Strong time-management skills
Strong interpersonal skills
Strong ability to communicate effectively in English, both verbally and in writing
Ability to handle competing priorities simultaneously; work well under pressure with time-sensitive deadlines
Ability to maintain confidentiality
Strong problem identification and resolution skills
Ability to work independently with minimal supervision and in a team environment
Possess a positive and professional attitude, set a high standard, and convey professionalism at all times
Any valid safety-related training certificates would be considered an asset (i.e., WHMIS, forklift, fall protection, etc.)
Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

What We Offer

Support in your career development aspirations

Access to courses, certifications, and training programs
Mentorship opportunities with experienced professionals and journeypersons
Discover pathways for advancement within Northern Strands Group of Companies

Health and Wellness

Employee group benefits including health, dental, vision, short- and long-term disability, and life insurance
Employee perks including wellness and fitness membership discounts
24/7 access to free short-term counselling services through our Employee & Family Assistance Program

An inclusive culture that values innovation, safety, and continuous learning

Team building events and community fundraisers
Commitment to diversity, equity, and inclusion

Northern Strands Group of Companies is an equal opportunity employer.

We thank all applicants, however only those selected to continue the recruitment process will be contacted.

Apply About employer

More about this job

Responsibilities

The Administrator is responsible for overseeing general office and project administration, including managing financial tasks and maintaining accurate documentation systems. They will also handle labor entries, payroll timecards, invoicing, and support the onboarding of new employees.

Requirements

Candidates should have at least two years of administrative experience, preferably in the construction industry, and proficiency in Microsoft Office 365. A business or office administrative certificate is considered an asset, along with strong organizational and analytical skills.

Skills

Project administration
Financial tasks
Documentation management
Accounting
Invoicing
Microsoft Office 365
Global Shop
SAP
Time management
Organizational skills
Analytical skills
Communication
Problem resolution
Attention to detail
Data entry
Record keeping

Benefits

Health insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
Wellness and fitness membership discounts
Employee and family assistance program
Career development support
Mentorship opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Global Shop
SAP
Accounting
Invoicing
Payroll
Construction
Manufacturing
Documentation
Microsoft Office 365
Asset Management
Onboarding
Administrative Support
Procurement
Fabrication
Safety Training
WHMIS
Fall Protection
Inventory Management
Expense Reports
WIP Report
Record Management
Office Administration
Data Entry
Timecards

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