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Added 2 hours ago
Administrator
NS Modular
AB · Edmonton, AB
Full-time
…fabrication, assembly, and construction. NS Modular’s purpose-built facility supports every phase of industrial project execution, with a foundation built on safety and a commitment driven…
Added 2 hours ago
Manager, New Product Introduction
Trudell Medical International
London, ON
Full-time
…lives of people around the world. Situated within a modern facility located in beautiful London, Ontario, TMI offers a comfortable work environment with a respectful and family-oriented…
Added 2 hours ago
Manager Engineering - Design Support & Sustaining
Trudell Medical International
London, ON
Full-time
Professional Engineer (P. Eng.) designation is an asset
Added 2 hours ago
Manager, New Product Introduction
Trudell Medical Group
London, ON
…lives of people around the world. Situated within a modern facility located in beautiful London, Ontario, TMI offers a comfortable work environment with a respectful and family-oriented…
Added 2 hours ago
Manager Engineering - Design Support & Sustaining
Trudell Medical Group
London, ON
Professional Engineer (P. Eng.) designation is an asset
Added 3 hours ago
Shift Operator - 4th Class - Maintenance & Operations
Nova Scotia Health and IWK Health
Digby, NS
Reporting to the Chief Engineer & Facility Manager, or designate, the Shift Operator 4th Class contributes to the safe and effective operation of the facilities by providing a full range of…
Added 4 hours ago
Maintenance Manager
Teva Pharmaceuticals
Whitchurch-Stouffville, ON
Full-time
Support strategic planning activities through effective asset lifecycle management and facility planning.
Added 4 hours ago
Intermediate Process Engineer
North American Rail Solutions
Calgary, AB
Perform field verifications and facility as-builting (5–10% field work) to preserve Process Safety Information (PSI) and asset integrity.
Added 5 hours ago
Manager of Facilities Operations, Maintenance & Capital Projects
Catholic District School Board of Eastern Ontario
Kemptville, ON
Full-time
· Professional Engineer (P.Eng.), Certified Engineering Technologist (CET), Project Management Professional (PMP), Facility Management Professional (FMP), Certified Facility Manager (CFM),…
Added 6 hours ago
Process Planner
Array Marketing
Toronto, ON · Greater Toronto Area, Canada
Full-time
…Sephora, L’Oréal, Coty, PUIG, Amazon, and many others to design, engineer, manufacture, and deliver bespoke retail environments that bring their brands to…
Added 6 hours ago
Senior Project Manager
Scarborough Health Network
Toronto, ON
Full-time
…Senior Project Manager will be part of a construction project management and planning team that drives projects from conception to completion, ensuring compliance with budget, schedule, and…
Added 7 hours ago
Manufacturing Engineer
Magna International
Toronto, ON
Full-time
Experience in project management and cost/quote development is an asset.
Added 8 hours ago
Process Planner
Toronto, ON · Scarborough, Ontario
Full-time
…Sephora, L’Oréal, Coty, PUIG, Amazon, and many others to design, engineer, manufacture, and deliver bespoke retail environments that bring their brands to…
Added 9 hours ago
Plant Electrical Engineer
Celanese
AB · Edmonton, AB
Full-time
…and Capital Engineering to reduce equipment failures, improve asset lifecycle performance, and strengthen predictive maintenance programs across the…
Added 9 hours ago
Environmental Services Manager , Senior Living
Compass Group Canada
Pickering, ON
Full-time
Building Environmental Systems (BES), Operating Engineer certification, or a related facilities maintenance designation is considered an asset.
Added 10 hours ago
Senior Mechanical Engineer
Worley
Edmonton, AB · Calgary, AB
Full-time
Experience supporting brownfield projects, retrofits, revamps, and facility expansions is considered an asset.
Added 23 hours ago
Junior Air Emissions Engineer
Process Ecology Inc
Calgary, AB
Full-time
● Experience in relevant air emissions reporting is an asset. At this time, we are looking for candidates with up to 5 years of experience relevant to air emissions reporting and management.
Added 23 hours ago
Refrigeration Operator – Ice Maker 3
University of British Columbia
Vancouver, BC · UBCV | Doug Mitchell Thunderbird Sports Centre (THUN)
$5,764 to $6,222 CAD / month
Full-time
Under the general direction of the Chief Engineer and Senior Manager, Arena Operations, this position is responsible for ammonia refrigeration ice plant making operations, daily routine…
Added 1 day ago
(Fastwater Staffing) EMC/EMI System Engineer SME - Montreal, Canada [Full Relocation Package]
HIKINEX
QC
Contract
We are seeking a Spacecraft EMC Systems Engineer for its high-performance spacecraft for our remote sensing and communications satellites. The Spacecraft EMC Systems Engineer will own the…
Added 1 day ago
Facilities Engineer
Strathcona Resources Ltd.
Calgary, AB
Full-time
We are seeking a Facilities Engineer to join our Lloydminster Conventional team in Calgary. Reporting to the Team Lead, Facilities, this position will be responsible for the facilities…
Added 1 day ago
Senior Air Emissions Engineer
Process Ecology Inc
Calgary, AB
Full-time
We are seeking a highly skilled and motivated Senior Air Emissions Engineer (P.Eng.) to join our dynamic team. In this role, you will play a crucial part in helping our emissions management…
Added 1 day ago
Manufacturing Process Engineer (SMT/PTH Soldering) - Onsite
Curtiss-Wright Corporation
Ottawa, ON · Canada-Ottawa
Full-time
As Manufacturing Process Engineer, you will be responsible for developing, implementing and maintaining processes used in the fabrication and repair of complex electronic assemblies. This…
Added 1 day ago
Pipe Fabrication Project Coordinator
NS Modular
AB · Edmonton, AB
Full-time
Previous project coordination or project management experience would be an asset
Added 1 day ago
Reliability Engineer
TACORA RESOURCES INC.
Wabush, NL
…revitalization of iron ore assets. Our mining and processing facility, Scully Mine, is located in Wabush, Labrador, Canada. Tacora is servicing high demand customers throughout Europe, the…
Added 1 day ago
Refrigeration Operator – Ice Maker 3
The University of British Columbia
Vancouver, BC
$5,764 to $6,222 CAD / month
Full-time
Under the general direction of the Chief Engineer and Senior Manager, Arena Operations, this position is responsible for ammonia refrigeration ice plant making operations, daily routine…

NS Modular

Administrator

AB, Canada
Edmonton, AB, Canada

Job type: Full-time
Apply by: Oct 22, 2026
Posting language: English
Posted: Sep 22, 2026

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Original job description

NS Modular delivers a comprehensive suite of services, providing expertise and integrated solutions from project concept, procurement through fabrication, assembly, and construction. NS Modular’s purpose-built facility supports every phase of industrial project execution, with a foundation built on safety and a commitment driven by quality.

NS Modular is growing, and we're on the lookout for a passionate, detail-driven Administrator, whose primary responsibilities are overseeing general office and project administration, managing financial tasks, and maintaining accurate documentation systems. This position requires independence, initiative and confidentiality and plays a key role in the execution of daily tasks necessary for the efficient operation of the organization. NS Modular is a proud Alberta-based company within the Northern Strands Group of Companies, known for our innovation, integrity, and deep ties to the communities we serve.

Northern Strands Group of Companies consists of Northern Strands, Fortis Mining Engineering Manufacturing, Certified Sales & Rentals, and NS Modular comprising 15 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services, electrical services, and safety training to mining site services, fabrication, rentals, repairs, testing and recertification, assembly, and storage and preservation. This diversity provides an exciting environment with the opportunity to work with our employees and managers in every division. We are proudly Canadian, and globally capable.

Work Location: This position requires employees to work from the office/shop 100% of the time during scheduled work hours. Remote or hybrid work arrangements are not available.

Why You’ll Love Working Here

Collaboration - complementary Group of Companies servicing the mining and construction industries
Innovation- if it doesn’t exist, we will engineer and manufacture it
Excellence - be a part of an industry leader in quality, safety, & integrity
Culture - a diverse team that values collaboration, innovation, and community

What You’ll Be Doing

Project Administration

Open and maintain jobs in the Global Shop Application; verify accuracy before approval and submission
Ensure accurate and timely job closures with proper documentation.
Process labor entries, LEM trackers, payroll timecards, and updates in customer-specific portals
Log and submit LEMs to clients, and update Global Shop once approved my client
Provide timecards to employees on site and ensure they are completed in a timely manner
Update the WIP report
Manage asset logs

Documentation and Record Management

Create and manage administrative documents (e.g., meeting minutes, sign-in sheets, time-off requests, job files)
E-file records, maintain filing systems, and scan documents for easy access
Document and refine operational procedures

Accounting & Invoicing

Create and enter expense reports for employees/crew
Perform accounting tasks in Global Shop including order confirmations, purchase orders, billing, and other accounting functions
Create and submit invoices to clients while addressing discrepancies
Receive purchase orders related to jobs as items are purchased; submit receipts and billings to Accounts Payable

General Administration

Manage building access cards and keys under management direction
Maintain asset logs and prepare shipping documents with proper paperwork
Participate in production meetings, prepare minutes, and distribute updates
Perform office tasks, including supply orders, inventory cycle count, and general upkeep
Identify common items and advise appropriate manager of incomplete or outstanding tasks

Other Duties

Assist with new hire paperwork and onboarding of new employees under the direction and guidance of the Human Resources Manager
Provide support to coworkers by retrieving job or project related information and updating reports
Handle additional tasks to support company operations as required

What You Bring To The Table

Business/Office/Administrative Assistant certificate from a recognized business school would be considered an asset; willing to consider equivalent work experience
Minimum two (2) years work experience in an administrative role, preferably within the construction or similar industry
Experience with basic accounting
Proficiency in Microsoft Office 365 applications (e.g., Word, Excel, Outlook) is required
Knowledge of both Global shop & SAP Applications would be beneficial
Strong organizational skills with attention to detail
Strong analytical skills
Strong time-management skills
Strong interpersonal skills
Strong ability to communicate effectively in English, both verbally and in writing
Ability to handle competing priorities simultaneously; work well under pressure with time-sensitive deadlines
Ability to maintain confidentiality
Strong problem identification and resolution skills
Ability to work independently with minimal supervision and in a team environment
Possess a positive and professional attitude, set a high standard, and convey professionalism at all times
Any valid safety-related training certificates would be considered an asset (i.e., WHMIS, forklift, fall protection, etc.)
Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

What We Offer

Support in your career development aspirations

Access to courses, certifications, and training programs
Mentorship opportunities with experienced professionals and journeypersons
Discover pathways for advancement within Northern Strands Group of Companies

Health and Wellness

Employee group benefits including health, dental, vision, short- and long-term disability, and life insurance
Employee perks including wellness and fitness membership discounts
24/7 access to free short-term counselling services through our Employee & Family Assistance Program

An inclusive culture that values innovation, safety, and continuous learning

Team building events and community fundraisers
Commitment to diversity, equity, and inclusion

Northern Strands Group of Companies is an equal opportunity employer.

We thank all applicants, however only those selected to continue the recruitment process will be contacted.

Apply About employer

More about this job

Responsibilities

The Administrator is responsible for overseeing general office and project administration, including managing financial tasks and maintaining accurate documentation systems. They will also handle labor entries, payroll timecards, invoicing, and support the onboarding of new employees.

Requirements

Candidates should have at least two years of administrative experience, preferably in the construction industry, and proficiency in Microsoft Office 365. A business or office administrative certificate is considered an asset, along with strong organizational and analytical skills.

Skills

Project administration
Financial tasks
Documentation management
Accounting
Invoicing
Microsoft Office 365
Global Shop
SAP
Time management
Organizational skills
Analytical skills
Communication
Problem resolution
Attention to detail
Data entry
Record keeping

Benefits

Health insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
Wellness and fitness membership discounts
Employee and family assistance program
Career development support
Mentorship opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Global Shop
SAP
Accounting
Invoicing
Payroll
Construction
Manufacturing
Documentation
Microsoft Office 365
Asset Management
Onboarding
Administrative Support
Procurement
Fabrication
Safety Training
WHMIS
Fall Protection
Inventory Management
Expense Reports
WIP Report
Record Management
Office Administration
Data Entry
Timecards

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