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Added 9 mins ago
Graduate Economics Advisory Consultant
Arup
Montreal, QC
Full-time
Added 9 mins ago
Director, Enterprise Applications
Gateway Casinos and Entertainment Limited
Burnaby, BC
Contract
…specialists accountable for business-critical platforms including Financial Systems, HRIS, Gaming Management Systems (GMS), and other operational and corporate…
Added 9 mins ago
AP & AR Accounting
KUTHALA GROUP
Georgetown, ON
Full-time
Role Description This is a full-time, on-site AP & AR Accounting role based in Georgetown, ON. The AP & AR Accountant will manage daily accounts payable and accounts receivable activities,…
Added 9 mins ago
Wealth Management Advisor
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Senior Personal Banker - Investing - Ste Dorothée, Laval (Full-time, 37.5h/week)
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Account specialist, High Value at Risk (HVAR)
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SK · Saskatchewan, Canada
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Team Leader: Fund Accounting
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Responsible for the management of the financial accounting and reporting function that is responsible for producing and distributing accounting and regulatory reporting for clients.
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Senior Manager, Product Management
IG Wealth Management
ON · Ontario, Canada
Full-time
IGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $310 billion in assets as of December 31, 2025. It offers financial planning and…
Added 11 mins ago
Customer Experience Associate - Willoughby Town Centre, Langley BC (26.25hrs/week)
Scotiabank
Langley (District), BC · Langley, BC
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Added 11 mins ago
IIA Administrative Assistant, ScotiaMcLeod (Spanish/English)
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Added 11 mins ago
Senior Manager, Strategic Initiatives - Toronto, ON
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Five years of experience in corporate strategy or project management in the wealth management, banking or financial services industry, is an asset
Added 11 mins ago
Client Relationship Manager, Commercial Banking - Victoria
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Victoria, BC
…portfolio growth, leveraging strong relationship management, financial insight, and collaboration with internal partners to deliver the full capabilities of the…
Added 11 mins ago
Program Resource Worker
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Vancouver, BC
…services providing: housing, meals, health, treatment, legal and financial needs. Documents guests’ activities and resources used based on guest disclosure and worker provided…
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Executive Director, Technology Strategy - Business Effectiveness
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…initiatives, including data-driven projects, within a global financial institution. Proven ability to benchmark and implement best practices from leading global banks. Experience managing…
Added 11 mins ago
Associate Financial Advisor (12-month)
CIBC
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Full-time
…meaningful difference in our clients' lives. As an Associate Financial Advisor, you’ll form a deep understanding of your personal and small business clients’ needs as you recommend simple,…
Added 11 mins ago
Client Service Representative [Hourly]
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Toronto, ON
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Added 11 mins ago
Senior Financial Analyst
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Added 11 mins ago
Senior Bilingual Contracting Representative
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Member Advice Specialist - Westshore Branch
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Broker Operations Specialist
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ON · Canada - ON - Home Office
…plans, strategic initiatives, underwriting quality reviews, and financial performance objectives while identifying opportunities to enhance operational efficiency and strengthen broker…
Added 11 mins ago
Specialist - IT ETRM Systems Dev (Lead/Principal)
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Strong leadership ability, advanced analytical, presentation, project management and financial analysis skills.
Added 11 mins ago
Specialist - IT ETRM System (Lead/Principal)
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Strong understanding of Physical (Oil, NGLs, Refined Products) & Financial commodities.
Added 11 mins ago
Administrative Assistant (12 Month Contract)
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Edmonton, AB
We’re united by a shared purpose: to improve the financial, physical and mental well-being of Canadians. Our company is trusted by 1 in 3 Canadians and contributes to the strength of…
Added 11 mins ago
Senior Specialist, Product Management – Attributes & Insights
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Full-time
…of products and services that enable global commerce, powers financial inclusion, prevents crime and makes some of the most seamless experiences…
Added 11 mins ago
Executive Assistant
Government of Alberta
AB
Navigate budgets, contracts and public sector finance with confidence: You’re comfortable with public sector financial processes and ensure everything aligns with APS policy and protocols.

NS Modular

Administrator

AB, Canada
Edmonton, AB, Canada

Job type: Full-time
Apply by: Oct 22, 2026
Posting language: English
Posted: Sep 22, 2026

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Original job description

NS Modular delivers a comprehensive suite of services, providing expertise and integrated solutions from project concept, procurement through fabrication, assembly, and construction. NS Modular’s purpose-built facility supports every phase of industrial project execution, with a foundation built on safety and a commitment driven by quality.

NS Modular is growing, and we're on the lookout for a passionate, detail-driven Administrator, whose primary responsibilities are overseeing general office and project administration, managing financial tasks, and maintaining accurate documentation systems. This position requires independence, initiative and confidentiality and plays a key role in the execution of daily tasks necessary for the efficient operation of the organization. NS Modular is a proud Alberta-based company within the Northern Strands Group of Companies, known for our innovation, integrity, and deep ties to the communities we serve.

Northern Strands Group of Companies consists of Northern Strands, Fortis Mining Engineering Manufacturing, Certified Sales & Rentals, and NS Modular comprising 15 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services, electrical services, and safety training to mining site services, fabrication, rentals, repairs, testing and recertification, assembly, and storage and preservation. This diversity provides an exciting environment with the opportunity to work with our employees and managers in every division. We are proudly Canadian, and globally capable.

Work Location: This position requires employees to work from the office/shop 100% of the time during scheduled work hours. Remote or hybrid work arrangements are not available.

Why You’ll Love Working Here

Collaboration - complementary Group of Companies servicing the mining and construction industries
Innovation- if it doesn’t exist, we will engineer and manufacture it
Excellence - be a part of an industry leader in quality, safety, & integrity
Culture - a diverse team that values collaboration, innovation, and community

What You’ll Be Doing

Project Administration

Open and maintain jobs in the Global Shop Application; verify accuracy before approval and submission
Ensure accurate and timely job closures with proper documentation.
Process labor entries, LEM trackers, payroll timecards, and updates in customer-specific portals
Log and submit LEMs to clients, and update Global Shop once approved my client
Provide timecards to employees on site and ensure they are completed in a timely manner
Update the WIP report
Manage asset logs

Documentation and Record Management

Create and manage administrative documents (e.g., meeting minutes, sign-in sheets, time-off requests, job files)
E-file records, maintain filing systems, and scan documents for easy access
Document and refine operational procedures

Accounting & Invoicing

Create and enter expense reports for employees/crew
Perform accounting tasks in Global Shop including order confirmations, purchase orders, billing, and other accounting functions
Create and submit invoices to clients while addressing discrepancies
Receive purchase orders related to jobs as items are purchased; submit receipts and billings to Accounts Payable

General Administration

Manage building access cards and keys under management direction
Maintain asset logs and prepare shipping documents with proper paperwork
Participate in production meetings, prepare minutes, and distribute updates
Perform office tasks, including supply orders, inventory cycle count, and general upkeep
Identify common items and advise appropriate manager of incomplete or outstanding tasks

Other Duties

Assist with new hire paperwork and onboarding of new employees under the direction and guidance of the Human Resources Manager
Provide support to coworkers by retrieving job or project related information and updating reports
Handle additional tasks to support company operations as required

What You Bring To The Table

Business/Office/Administrative Assistant certificate from a recognized business school would be considered an asset; willing to consider equivalent work experience
Minimum two (2) years work experience in an administrative role, preferably within the construction or similar industry
Experience with basic accounting
Proficiency in Microsoft Office 365 applications (e.g., Word, Excel, Outlook) is required
Knowledge of both Global shop & SAP Applications would be beneficial
Strong organizational skills with attention to detail
Strong analytical skills
Strong time-management skills
Strong interpersonal skills
Strong ability to communicate effectively in English, both verbally and in writing
Ability to handle competing priorities simultaneously; work well under pressure with time-sensitive deadlines
Ability to maintain confidentiality
Strong problem identification and resolution skills
Ability to work independently with minimal supervision and in a team environment
Possess a positive and professional attitude, set a high standard, and convey professionalism at all times
Any valid safety-related training certificates would be considered an asset (i.e., WHMIS, forklift, fall protection, etc.)
Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

What We Offer

Support in your career development aspirations

Access to courses, certifications, and training programs
Mentorship opportunities with experienced professionals and journeypersons
Discover pathways for advancement within Northern Strands Group of Companies

Health and Wellness

Employee group benefits including health, dental, vision, short- and long-term disability, and life insurance
Employee perks including wellness and fitness membership discounts
24/7 access to free short-term counselling services through our Employee & Family Assistance Program

An inclusive culture that values innovation, safety, and continuous learning

Team building events and community fundraisers
Commitment to diversity, equity, and inclusion

Northern Strands Group of Companies is an equal opportunity employer.

We thank all applicants, however only those selected to continue the recruitment process will be contacted.

Apply About employer

More about this job

Responsibilities

The Administrator is responsible for overseeing general office and project administration, including managing financial tasks and maintaining accurate documentation systems. They will also handle labor entries, payroll timecards, invoicing, and support the onboarding of new employees.

Requirements

Candidates should have at least two years of administrative experience, preferably in the construction industry, and proficiency in Microsoft Office 365. A business or office administrative certificate is considered an asset, along with strong organizational and analytical skills.

Skills

Project administration
Financial tasks
Documentation management
Accounting
Invoicing
Microsoft Office 365
Global Shop
SAP
Time management
Organizational skills
Analytical skills
Communication
Problem resolution
Attention to detail
Data entry
Record keeping

Benefits

Health insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
Wellness and fitness membership discounts
Employee and family assistance program
Career development support
Mentorship opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Global Shop
SAP
Accounting
Invoicing
Payroll
Construction
Manufacturing
Documentation
Microsoft Office 365
Asset Management
Onboarding
Administrative Support
Procurement
Fabrication
Safety Training
WHMIS
Fall Protection
Inventory Management
Expense Reports
WIP Report
Record Management
Office Administration
Data Entry
Timecards

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