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Added 6 mins ago
Senior Bilingual Contracting Representative
BMO Insurance
Toronto, ON
Full-time
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles…
Added 6 mins ago
Sales Development Representative
Aerotek
Langley (District), BC · Langley, BC
Full-time
…full sales cycle, with a clear path toward becoming an Account Manager. The SDR will work closely with the Delivery and Sales teams to build client relationships, generate leads, and…
Added 6 mins ago
Account specialist, High Value at Risk (HVAR)
BMO
PE · Prince Edward Island, Canada
Part-time
Develops rapport and instils confidence with clients in order to develop credibility and earn their trust as relationship manager.
Added 6 mins ago
Service Technicians
University Sprinkler Systems Inc
Delta, BC
Full-time
…addition to changing weather, you will also switch up your view, location, and customers…
Added 6 mins ago
Senior Event Operations Manager
Geotab
Oakville, ON
Full-time
…deliver results! Geotab is seeking a Senior Event Operations Manager who will serve as the strategic bridge between our global events program, long-term market trends, and revenue…
Added 6 mins ago
Senior Software Developer – CRM / Dynamics 365 & Power BI
Joblinxsapp
Toronto, ON
Full-time
Identify and communicate technical issues, risks, and material concerns to the Project Manager.
Added 6 mins ago
Software Engineer II - Release & Deploy
TD
Toronto, ON
Full-time
…candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 6 mins ago
Bilingual Client and Office Administrator - Montreal
Maplesoft Group, an SEB Company
Ottawa, ON
Contract
Location: On-site in Montreal, QC - Monday to Friday
Added 6 mins ago
Quality Analyst – Escape Management Specialist
Pratt & Whitney
Halifax, NS
Full-time
…reliability and performance. The role reports to the Quality Manager, who is responsible to maintain Quality and Conformity in a complex manufacturing…
Added 6 mins ago
Senior Financial Planning Analyst
Altis
Toronto, ON
$90,000 to $110,000 CAD / year
Full-time
Location: Toronto, ON, Hybrid, 3 days onsite per week
Added 6 mins ago
Manager, Internal Communications
Harbour Air
Vancouver, BC
Full-time
The Manager, Internal Communications plays a key role in how Harbour Air connects with our people, bringing clarity, consistency, and intention to how we communicate.
Added 6 mins ago
Account Manager
Trane Technologies
Burnaby, BC
Full-time
Trane Technologies is hiring a Senior Services Account Manager in Burnaby, BC. As a Senior Services Account Manager, you will join Trane’s best-in-class Commercial HVAC team. This is an…
Added 6 mins ago
Senior Financial Analyst
Altis
Toronto, ON
$100,000 to $110,000 CAD / year
Full-time
Location: Hybrid, Canada (on-site requirements to be confirmed)
Added 6 mins ago
Manager, Fulfillment Center
Cozey
Mont-Royal, QC
Full-time
The mission of the Manager, Fulfillment Center at Cozey
Added 6 mins ago
Actuarial Specialist, Auto Pricing
TD
Montreal, QC
Full-time
…candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 6 mins ago
Procurement Category Manager - Store Development & Facilities
lululemon
Vancouver, BC
Full-time
Reporting to the Procurement, Director – Store Development & Facilities, the Procurement Category Manager partners with stakeholders to advance their business goals and priorities. You will…
Added 6 mins ago
Associate, Automated Execution Group
TD Securities
Toronto, ON
Full-time
…candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 8 mins ago
Supervisor, Service Burlington
City of Burlington
SIMS Square
Full-time
This position is eligible for a hybrid work model. Your primary office location will be based out of City Hall located at 426 Brant Street, Burlington, ON. Work location is subject to…
Added 8 mins ago
Financial Service Representative - LendDirect Office 1585
LendDirect
Red Deer, AB
Full-time
…to being a Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM…
Added 8 mins ago
Corporate Traveller - Onboarding Success Manager - Montreal, Vancouver, Calgary, Toronto, Ottawa
Flight Centre
Quebec, QC
…exceptional first impressions? As a Customer Onboarding Success Manager, you will play a critical role in guiding new and existing Corporate Traveler clients through their onboarding…
Added 8 mins ago
Production Associate
Domino's
Cambridge, ON
Full-time
Location: 490 Pinebush Rd, Cambridge, ON N1T 1Z6, Canada
Added 8 mins ago
Senior HR Manager
Elmira District Community Living
Elmira, ON
Full-time
As the Senior Human Resources Manager, you will be a hands-on, working manager who is actively involved in the day-to-day delivery of HR services across the organization. You will provide…
Added 8 mins ago
Environmental Attendant - Alternative Level of Care (Church RCC)
Humber River Health
Toronto, ON · Greater Toronto, ON
Other
Location: Humber River Health, Reactivation Care Centre– 200 Church street (subject to change)Labour Group: NOWUReporting Relationship: Manager, Support ServicesHourly Rate: $27.758 -…
Added 8 mins ago
Environmental Attendant - Alternative Level of Care (Church RCC)
Humber River Health
Toronto, ON · Greater Toronto, ON
Other
Location: Humber River Health, Reactivation Care Centre– 200 Church street (subject to change)Labour Group: NOWUReporting Relationship: Manager, Support ServicesHourly Rate: $27.758 -…
Added 8 mins ago
Senior Project Manager – Rail & Transit
GFT
Toronto, ON
Full-time
GFT is building a pipeline of Senior Project Manager talent to join our Transit & Rail Practice or CBG Team in Toronto! This role follows a hybrid work model, requiring regular attendance…

NS Modular

Administrator

AB, Canada
Edmonton, AB, Canada

Job type: Full-time
Apply by: Oct 22, 2026
Posting language: English
Posted: Sep 22, 2026

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Original job description

NS Modular delivers a comprehensive suite of services, providing expertise and integrated solutions from project concept, procurement through fabrication, assembly, and construction. NS Modular’s purpose-built facility supports every phase of industrial project execution, with a foundation built on safety and a commitment driven by quality.

NS Modular is growing, and we're on the lookout for a passionate, detail-driven Administrator, whose primary responsibilities are overseeing general office and project administration, managing financial tasks, and maintaining accurate documentation systems. This position requires independence, initiative and confidentiality and plays a key role in the execution of daily tasks necessary for the efficient operation of the organization. NS Modular is a proud Alberta-based company within the Northern Strands Group of Companies, known for our innovation, integrity, and deep ties to the communities we serve.

Northern Strands Group of Companies consists of Northern Strands, Fortis Mining Engineering Manufacturing, Certified Sales & Rentals, and NS Modular comprising 15 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services, electrical services, and safety training to mining site services, fabrication, rentals, repairs, testing and recertification, assembly, and storage and preservation. This diversity provides an exciting environment with the opportunity to work with our employees and managers in every division. We are proudly Canadian, and globally capable.

Work Location: This position requires employees to work from the office/shop 100% of the time during scheduled work hours. Remote or hybrid work arrangements are not available.

Why You’ll Love Working Here

Collaboration - complementary Group of Companies servicing the mining and construction industries
Innovation- if it doesn’t exist, we will engineer and manufacture it
Excellence - be a part of an industry leader in quality, safety, & integrity
Culture - a diverse team that values collaboration, innovation, and community

What You’ll Be Doing

Project Administration

Open and maintain jobs in the Global Shop Application; verify accuracy before approval and submission
Ensure accurate and timely job closures with proper documentation.
Process labor entries, LEM trackers, payroll timecards, and updates in customer-specific portals
Log and submit LEMs to clients, and update Global Shop once approved my client
Provide timecards to employees on site and ensure they are completed in a timely manner
Update the WIP report
Manage asset logs

Documentation and Record Management

Create and manage administrative documents (e.g., meeting minutes, sign-in sheets, time-off requests, job files)
E-file records, maintain filing systems, and scan documents for easy access
Document and refine operational procedures

Accounting & Invoicing

Create and enter expense reports for employees/crew
Perform accounting tasks in Global Shop including order confirmations, purchase orders, billing, and other accounting functions
Create and submit invoices to clients while addressing discrepancies
Receive purchase orders related to jobs as items are purchased; submit receipts and billings to Accounts Payable

General Administration

Manage building access cards and keys under management direction
Maintain asset logs and prepare shipping documents with proper paperwork
Participate in production meetings, prepare minutes, and distribute updates
Perform office tasks, including supply orders, inventory cycle count, and general upkeep
Identify common items and advise appropriate manager of incomplete or outstanding tasks

Other Duties

Assist with new hire paperwork and onboarding of new employees under the direction and guidance of the Human Resources Manager
Provide support to coworkers by retrieving job or project related information and updating reports
Handle additional tasks to support company operations as required

What You Bring To The Table

Business/Office/Administrative Assistant certificate from a recognized business school would be considered an asset; willing to consider equivalent work experience
Minimum two (2) years work experience in an administrative role, preferably within the construction or similar industry
Experience with basic accounting
Proficiency in Microsoft Office 365 applications (e.g., Word, Excel, Outlook) is required
Knowledge of both Global shop & SAP Applications would be beneficial
Strong organizational skills with attention to detail
Strong analytical skills
Strong time-management skills
Strong interpersonal skills
Strong ability to communicate effectively in English, both verbally and in writing
Ability to handle competing priorities simultaneously; work well under pressure with time-sensitive deadlines
Ability to maintain confidentiality
Strong problem identification and resolution skills
Ability to work independently with minimal supervision and in a team environment
Possess a positive and professional attitude, set a high standard, and convey professionalism at all times
Any valid safety-related training certificates would be considered an asset (i.e., WHMIS, forklift, fall protection, etc.)
Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

What We Offer

Support in your career development aspirations

Access to courses, certifications, and training programs
Mentorship opportunities with experienced professionals and journeypersons
Discover pathways for advancement within Northern Strands Group of Companies

Health and Wellness

Employee group benefits including health, dental, vision, short- and long-term disability, and life insurance
Employee perks including wellness and fitness membership discounts
24/7 access to free short-term counselling services through our Employee & Family Assistance Program

An inclusive culture that values innovation, safety, and continuous learning

Team building events and community fundraisers
Commitment to diversity, equity, and inclusion

Northern Strands Group of Companies is an equal opportunity employer.

We thank all applicants, however only those selected to continue the recruitment process will be contacted.

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More about this job

Responsibilities

The Administrator is responsible for overseeing general office and project administration, including managing financial tasks and maintaining accurate documentation systems. They will also handle labor entries, payroll timecards, invoicing, and support the onboarding of new employees.

Requirements

Candidates should have at least two years of administrative experience, preferably in the construction industry, and proficiency in Microsoft Office 365. A business or office administrative certificate is considered an asset, along with strong organizational and analytical skills.

Skills

Project administration
Financial tasks
Documentation management
Accounting
Invoicing
Microsoft Office 365
Global Shop
SAP
Time management
Organizational skills
Analytical skills
Communication
Problem resolution
Attention to detail
Data entry
Record keeping

Benefits

Health insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
Wellness and fitness membership discounts
Employee and family assistance program
Career development support
Mentorship opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Global Shop
SAP
Accounting
Invoicing
Payroll
Construction
Manufacturing
Documentation
Microsoft Office 365
Asset Management
Onboarding
Administrative Support
Procurement
Fabrication
Safety Training
WHMIS
Fall Protection
Inventory Management
Expense Reports
WIP Report
Record Management
Office Administration
Data Entry
Timecards

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