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Added 12 mins ago
Financial Service Representative - LendDirect Office 1585
LendDirect
Red Deer, AB
Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 12 mins ago
Server Assistant - Seasonal Part-Time
Horseshoe Bay Resort
Rossland, BC
Part-time
We seek an exceptional individual to join our team as a Server Assistant. As a Server Assistant, you will play a vital role in creating an unparalleled guest experience. Your mission will…
Added 12 mins ago
Assistant Manager, Full Time
Havergal
Edmonton, AB
Full-time
Now, if you were to come on board as an Assistant Catering Manager, we’d ask you to do the following for us:
Added 12 mins ago
GARAGE - Assistant Manager - Yorkdale Shopping Centre
Groupe Dynamite, Inc Garage
Toronto, ON · North York, Ontario
Full-time
Reporting to the Store Manager, your main focus as the Assistant Manager is to assist the Store Manager in all aspects of the store operations, by providing leadership that optimizes sales…
Added 12 mins ago
Assistant Gérant / Assistant Manager
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Full-time
…with all aspects of the Customer Experience, including: store operations, training, employee management, visual merchandising, and asset protection. In the absence of the Store Manager, you…
Added 12 mins ago
Assistant Store Manager (Temporary 7 months) - Prince Street Plaza
Reitmans (Canada) Ltée/Ltd
Sydney, NS
Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 12 mins ago
Financial Service Representative - LendDirect Office 1585
Attain Finance
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Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 12 mins ago
assistant store manager, West Island, Qc
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Dollard-Des Ormeaux, QC
$56,000 to $66,500 CAD / year
Added 23 mins ago
Superintendent
Chandos Construction
Calgary, AB
Full-time
Mentoring Assistant Superintendents, Foremen, and field staff
Added 25 mins ago
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Brantford, ON
Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 25 mins ago
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Brantford, ON
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…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 25 mins ago
Pharmacy Assistant - PT
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AB · Greater Edmonton Metropolitan Area
Full-time
Assist with other pharmacy operations as required
Added 25 mins ago
Assistant Store Manager (Temporary 7 months) - Prince Street Plaza
RCL - Reitmans Canada Ltd/Ltée
Sydney Indian Reserve No. 28A, NS · Sydney, NS
Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 25 mins ago
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Moncton, NB
Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 25 mins ago
Pharmacy Assistant
Safeway Canada
New Westminster, BC
Full-time
Assist with other pharmacy operations as required
Added 25 mins ago
Merchandiser, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Elmsdale, NS
Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 25 mins ago
Surveyor Assistant
CitiWest Consulting Ltd.
Surrey, BC
Full-time
The Surveyor Assistant is a full-time, on-site role based in Surrey, BC, supporting field survey operations for municipal and land development projects. Day-to-day responsibilities include…
Added 25 mins ago
ACTING ASSISTANT MANAGER-EN
La Vie En Rose
Granby, QC
Full-time
Added 25 mins ago
Pharmacy Assistant - PT
Safeway Canada
Okotoks, AB
Full-time
Assist with other pharmacy operations as required
Added 25 mins ago
ASSISTANT MANAGER-EN
La Vie En Rose
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
Full-time
Added 25 mins ago
Supply Chain Administrative Assistant
New Gold Inc.
Emo, ON
Full-time
Reporting to the Supply Chain Superintendent, the Supply Chain Administrative Assistant provides critical administrative and logistical support to the Supply Chain team. This role is…
Added 25 mins ago
Legal Administrative Assistant
Altis
Toronto, ON · Greater Toronto Area, Canada
$50,000 to $60,000 CAD / year
Full-time
…thrives in a fast-paced environment, and takes pride in keeping operations running smoothly behind the scenes. Every day brings new priorities, new people to support, and opportunities to…
Added 25 mins ago
C# Web Developer Intern
Midea America
ON · Ontario, Canada
$18 to $22 CAD / hour
Full-time
…work. The candidate must be able to explain how an AI coding assistant was used and how its output was reviewed, tested, corrected, or…
Added 26 mins ago
Pharmacy Assistant - PT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
New Westminster, BC
Assist with other pharmacy operations as required
Added 26 mins ago
Team Lead-Retail (Full - Time)
Roots
Toronto, ON
…the Team Lead provides support and coverage to the Store and Assistant Managers in their absence. They model desired selling and customer service behaviours at all times to promote an…

NS Modular

Administrator

AB, Canada
Edmonton, AB, Canada

Job type: Full-time
Apply by: Oct 22, 2026
Posting language: English
Posted: Sep 22, 2026

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Original job description

NS Modular delivers a comprehensive suite of services, providing expertise and integrated solutions from project concept, procurement through fabrication, assembly, and construction. NS Modular’s purpose-built facility supports every phase of industrial project execution, with a foundation built on safety and a commitment driven by quality.

NS Modular is growing, and we're on the lookout for a passionate, detail-driven Administrator, whose primary responsibilities are overseeing general office and project administration, managing financial tasks, and maintaining accurate documentation systems. This position requires independence, initiative and confidentiality and plays a key role in the execution of daily tasks necessary for the efficient operation of the organization. NS Modular is a proud Alberta-based company within the Northern Strands Group of Companies, known for our innovation, integrity, and deep ties to the communities we serve.

Northern Strands Group of Companies consists of Northern Strands, Fortis Mining Engineering Manufacturing, Certified Sales & Rentals, and NS Modular comprising 15 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services, electrical services, and safety training to mining site services, fabrication, rentals, repairs, testing and recertification, assembly, and storage and preservation. This diversity provides an exciting environment with the opportunity to work with our employees and managers in every division. We are proudly Canadian, and globally capable.

Work Location: This position requires employees to work from the office/shop 100% of the time during scheduled work hours. Remote or hybrid work arrangements are not available.

Why You’ll Love Working Here

Collaboration - complementary Group of Companies servicing the mining and construction industries
Innovation- if it doesn’t exist, we will engineer and manufacture it
Excellence - be a part of an industry leader in quality, safety, & integrity
Culture - a diverse team that values collaboration, innovation, and community

What You’ll Be Doing

Project Administration

Open and maintain jobs in the Global Shop Application; verify accuracy before approval and submission
Ensure accurate and timely job closures with proper documentation.
Process labor entries, LEM trackers, payroll timecards, and updates in customer-specific portals
Log and submit LEMs to clients, and update Global Shop once approved my client
Provide timecards to employees on site and ensure they are completed in a timely manner
Update the WIP report
Manage asset logs

Documentation and Record Management

Create and manage administrative documents (e.g., meeting minutes, sign-in sheets, time-off requests, job files)
E-file records, maintain filing systems, and scan documents for easy access
Document and refine operational procedures

Accounting & Invoicing

Create and enter expense reports for employees/crew
Perform accounting tasks in Global Shop including order confirmations, purchase orders, billing, and other accounting functions
Create and submit invoices to clients while addressing discrepancies
Receive purchase orders related to jobs as items are purchased; submit receipts and billings to Accounts Payable

General Administration

Manage building access cards and keys under management direction
Maintain asset logs and prepare shipping documents with proper paperwork
Participate in production meetings, prepare minutes, and distribute updates
Perform office tasks, including supply orders, inventory cycle count, and general upkeep
Identify common items and advise appropriate manager of incomplete or outstanding tasks

Other Duties

Assist with new hire paperwork and onboarding of new employees under the direction and guidance of the Human Resources Manager
Provide support to coworkers by retrieving job or project related information and updating reports
Handle additional tasks to support company operations as required

What You Bring To The Table

Business/Office/Administrative Assistant certificate from a recognized business school would be considered an asset; willing to consider equivalent work experience
Minimum two (2) years work experience in an administrative role, preferably within the construction or similar industry
Experience with basic accounting
Proficiency in Microsoft Office 365 applications (e.g., Word, Excel, Outlook) is required
Knowledge of both Global shop & SAP Applications would be beneficial
Strong organizational skills with attention to detail
Strong analytical skills
Strong time-management skills
Strong interpersonal skills
Strong ability to communicate effectively in English, both verbally and in writing
Ability to handle competing priorities simultaneously; work well under pressure with time-sensitive deadlines
Ability to maintain confidentiality
Strong problem identification and resolution skills
Ability to work independently with minimal supervision and in a team environment
Possess a positive and professional attitude, set a high standard, and convey professionalism at all times
Any valid safety-related training certificates would be considered an asset (i.e., WHMIS, forklift, fall protection, etc.)
Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

What We Offer

Support in your career development aspirations

Access to courses, certifications, and training programs
Mentorship opportunities with experienced professionals and journeypersons
Discover pathways for advancement within Northern Strands Group of Companies

Health and Wellness

Employee group benefits including health, dental, vision, short- and long-term disability, and life insurance
Employee perks including wellness and fitness membership discounts
24/7 access to free short-term counselling services through our Employee & Family Assistance Program

An inclusive culture that values innovation, safety, and continuous learning

Team building events and community fundraisers
Commitment to diversity, equity, and inclusion

Northern Strands Group of Companies is an equal opportunity employer.

We thank all applicants, however only those selected to continue the recruitment process will be contacted.

Apply About employer

More about this job

Responsibilities

The Administrator is responsible for overseeing general office and project administration, including managing financial tasks and maintaining accurate documentation systems. They will also handle labor entries, payroll timecards, invoicing, and support the onboarding of new employees.

Requirements

Candidates should have at least two years of administrative experience, preferably in the construction industry, and proficiency in Microsoft Office 365. A business or office administrative certificate is considered an asset, along with strong organizational and analytical skills.

Skills

Project administration
Financial tasks
Documentation management
Accounting
Invoicing
Microsoft Office 365
Global Shop
SAP
Time management
Organizational skills
Analytical skills
Communication
Problem resolution
Attention to detail
Data entry
Record keeping

Benefits

Health insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
Wellness and fitness membership discounts
Employee and family assistance program
Career development support
Mentorship opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Global Shop
SAP
Accounting
Invoicing
Payroll
Construction
Manufacturing
Documentation
Microsoft Office 365
Asset Management
Onboarding
Administrative Support
Procurement
Fabrication
Safety Training
WHMIS
Fall Protection
Inventory Management
Expense Reports
WIP Report
Record Management
Office Administration
Data Entry
Timecards

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