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Added 3 mins ago
A
Gestion performance financiere & optimisation programme / Financial performance & program improvement
Airbus
Mirabel, QC
- Full-time
…(assumption pack) pour le plan opérationnel (OP) des couts de “Support en Continu” (Continuing Support - CS), tout en accompagnant les responsables de portefeuille CS dans la définition et…
Added 4 mins ago
CA
Coordinator, Information Management
CANADIAN AIR TRANSPORT SECURITY AUTHORITY
Ottawa, ON
- Temporary
The Coordinator, Information Management, reporting to the General Manager, Corporate Security, Facilities and Information is responsible for providing day-to-day delivery and support of…
Added 4 mins ago
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Functional Specialist , SAP - MM & SCS
Hitachi
Toronto, ON · (RSBU) Toronto
- Full-time
This Information Systems position is responsible for planning, project management, coordination and functional support of all HR Canada domains primarily, in the area of SAP Financial and…
Added 4 mins ago
DC
Batcher
Dover Corporation
Cambridge, ON
- Full-time
…development of car wash chemicals, powerful equipment, innovative technology, and effective customer support options, we help our valued customers run successful car washing businesses…
Added 4 mins ago
FS
Senior Analyst, Quality Assurance Products
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Corporate Headquarters Toronto
- Full-time
Support release validation by executing assigned test cycles and providing evidence-based quality assessments to the QA Manager.
Added 4 mins ago
FS
Manager, Food & Beverage Products
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Corporate Headquarters Toronto
- Full-time
The Manager, Food & Beverage (F&B) Products sits within the Finance function and serves as the bridge between F&B operations, Finance, and Technology. The role partners with F&B operations,…
Added 4 mins ago
S
Project Manager II
Septodont
Cambridge, ON
- Full-time
We have an opportunity for a Project Manager II.
Added 4 mins ago
Growth Marketing Manager, Lifecycle
Lyft
Toronto, ON
…allows team members to take off as much time as they need (with manager approval). Hourly team members get 15 days paid time off, with an additional day for each year of…
Added 4 mins ago
NSGEU - WKDHS/SMES - Regional Term Educational Assistant 5.50
Nova Scotia Regional Centres for Education & CSAP
Auburn, NS
Assist in the operation of support equipment, including lifts and assistive technology.
Added 4 mins ago
NSGEU - FDS - Educational Assistant 5.50
Nova Scotia Regional Centres for Education & CSAP
Falmouth, NS
Assist in the operation of support equipment, including lifts and assistive technology.
Added 4 mins ago
Senior Manager, Business Banking Advisory - Tangerine
Scotiabank
Toronto, ON
…Ecosystem, Operations, Risk, Finance, Data, Analytics, and Technology. The role is intended for someone who can bring an external small business growth perspective, such as experience from…
Added 4 mins ago
Associate, Real Estate Banking, Commercial Banking - North York, ON
Scotiabank
Toronto, ON · North York, ON
…individual goals, plans, initiatives are executed/delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing…
Added 4 mins ago
IF
Manager, IT Service Delivery – Group Savings and Retirement
iA Financial Group
Montreal, QC · Quebec, QC
- Full-time
…clients feel confident and secure about their future? As a Manager, IT Service Delivery – Group Savings and Retirement, you will play a key role in advancing the technology solutions that…
Added 4 mins ago
Legislative Advisor - TERM
The City of Red Deer
Red Deer, AB
…closely with elected officials, the Office of the Mayor, City Manager, Senior Management and Committee Members (which include members of the public and agency representatives). This…
Added 18 mins ago
A
AI Systems Engineer
Altis
Peterborough, ON
- $40 to $50 CAD / hour
- Contract
You’ll work across Systems, Software, I&C, Mechanical Engineering, Information Technology, Quality, and project teams to deliver secure, reliable, traceable, and maintainable digital…
Added 18 mins ago
UO
Microsoft Platform Analyst
University of Manitoba
Winnipeg, MB
- $60,205.6 to $86,850.4 CAD / year
- Full-time
…Manitoba - IST is looking for a Microsoft Platform Analyst to support, maintain and enhance the University’s Microsoft-based systems and services. You’ll troubleshoot complex technical…
Added 18 mins ago
CO
Senior Civil Engineering Technologist II - Development (Temporary approx. 11 months)
City of Cambridge Ontario
Cambridge, ON
- $54 to $57.4 CAD / hour
- Contract
…Department, Engineering Services Division. Reporting to the Manager of Development Engineering, this position is responsible…
Added 18 mins ago
AC
Senior Controller
Action Contents & Moving
Richmond, BC
- $110,000 to $150,000 CAD / year
- Full-time
If you want to join a growing, entrepreneurial company where accountability, technology and continuous improvement are taken seriously, this opportunity may be a strong fit.
Added 18 mins ago
CO
Senior Manager, Software Engineering
Capital One
Toronto, ON
- Full-time
Bachelor's, Master’s or Diploma in Computer Science, Software Engineering, Information Technology or in related field
Added 18 mins ago
Senior Auditor
Independent Electricity System Operator
Canada
…drive improvements that make a real impact. Reporting to the Manager Internal Audit, you'll partner with teams throughout the organization to execute internal audits that strengthen risk…
Added 18 mins ago
WO
Renal Technologist - Renal Dialysis
William Osler Health System
Brampton, ON
- Full-time
The Renal Technologist reports to the Manager, Renal Program, and has professional accountability to the Charge Renal Technologist.
Added 18 mins ago
HG
H&M Store Manager
H&M Group
Dartmouth, NS
- Full-time
As a Store Manager, you’ll be responsible for the total holistic omni customer experience in your store, ensuring high visual and commercial curation & standards according to the store…
Added 18 mins ago
FC
Senior VDC Manager
FLINT Corp.
Alexis Whitecourt 232, AB · Whitecourt, Alberta
- Full-time
FLINT is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental…
Added 18 mins ago
Retail Representative Float
Purolator
Calgary, AB
Working to resolve equipment and technology challenges
Added 18 mins ago
BF
Class A/B Gas Fitter
Borealis Fuels & Logistics
Quesnel, BC
- Full-time
…best full-fuel service and customer experience. We utilize technology, share accurate information, and respond promptly. Borealis performs service work, delivers fuel to customers, and…

Numis CPAs Inc.

Cross Border Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Experience: 1-2 years experience in customer service or client service experience.
Posting language: English
Posted: Nov 2, 2026

Original job description

NUMIS CPAs Inc is looking for a detail oriented and proactive Cross Border Administrative Assistant to support our Cross Border team and Edmonton Office. This role is ideal for someone who enjoys keeping things organized, staying on top of deadlines, communicating with clients, and helping a busy team keep work moving efficiently.

Reporting to the Cross Border Admin Manager, you will play an important role in coordinating administrative workflows, maintaining client files and projects, monitoring outstanding items, and ensuring the team has the information and documentation they need to move work forward. As priorities can shift quickly, we are looking for someone who is comfortable taking initiative, anticipating next steps, and working with a strong sense of urgency when deadlines approach.

This is a Remote Role to start to be extended to a Full Time fully In Person role located in Edmonton South. **

What You'll Do

Project & Document Management

Set up new client jobs and projects, ensuring files, workflows, and project information are organized and kept up to date.
Save, organize, and maintain client information and documentation across internal systems, including CCH iFirm, Karbon, and Caseware.
Maintain internal notes and comments within client files and take appropriate administrative next steps to ensure information and action items are properly documented and followed up on.
Monitor project activity, incoming documents, completed signatures, and client communications, taking the appropriate next steps to keep projects moving.
Support the team's transition of workflows and processes from CCH iFirm to Karbon.
Maintain the confidentiality and security of client information and documentation in accordance with firm policies and professional standards.

Client & Team Communication

Communicate with clients to request documents, follow up on outstanding information, and provide administrative updates.
Assist in troubleshooting client issues to support timely resolution.
Keep team members informed of outstanding items, client responses, upcoming deadlines, and other information requiring attention.
Assist with communications and administrative follow-up with Canadian and U.S. tax authorities, as required.

Administrative & Workflow Support

Support mailing and other administrative requirements for the Cross Border team.
Help identify opportunities to improve administrative processes, workflows, organization, and overall team efficiency.
Greet and assist clients and visitors at the front desk, ensuring a professional and welcoming experience.
Assist with payment processing to ensure smooth and efficient transactions.
Provide admin support to the Edmonton office with photocopying, filing, scanning, and more.
Provide additional administrative and client service support as team priorities and deadlines arise.

What We're Looking For

1-2 years experience in customer service or client service experience.
Strong attention to detail and organizational skills.
A proactive approach with the confidence to take initiative and follow through on outstanding items.
Ability to manage multiple priorities and quickly switch gears as deadlines and team needs change.
Strong sense of urgency and ability to recognize time-sensitive tasks.
Comfortable learning and working with different technology platforms and software.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams, SharePoint)
Professional and comfortable communicating directly with clients.
Ability to stay motivated and work independently while keeping the broader team informed.
Exposure to Canadian and/or U.S. tax or cross-border matters is an asset, but not required.

Why work at NUMIS?

A flex benefits plan that can be personalized to fit your needs, for you and your family
We truly value hard work and dedication, and we're committed to recognizing that through fair promotions and compensation for those who demonstrate this throughout their tenure within our company
We provide paid lunch breaks daily, and flexible start and end times (as long as core business operating hours are met)
Company-wide team events, including our annual Tax Season Celebration with travel and accommodations covered for out-of-town employees

NUMIS CPAs is dedicated to fostering a workplace that is free from discrimination and harassment. We expect all members of the NUMIS community to actively contribute to an environment where everyone feels included and is treated with the respect and dignity they deserve. Our decisions regarding hiring, compensation, training, performance evaluations, and terminations are made fairly, ensuring equal opportunities for all qualified candidates and employees. We continually examine our unconscious biases and take responsibility for creating an inclusive environment where every employee and candidate feels welcomed.

Apply About employer

More about this job

Responsibilities

Coordinate administrative workflows and client projects by organizing files, maintaining documentation, monitoring outstanding items, and supporting the transition from CCH iFirm to Karbon. Communicate with clients and team members, assist with office and front-desk duties, and help keep cross-border work moving efficiently and securely.

Requirements

Candidates should have 1–2 years of customer or client service experience, strong organizational and communication skills, and the ability to manage changing priorities and time-sensitive tasks independently. Proficiency with Microsoft Office and comfort learning software platforms are expected; exposure to Canadian or U.S. tax matters is an asset but not required.

Skills

Customer Service
Client Communication
Organization
Attention To Detail
Time Management
Deadline Management
Initiative
Prioritization
Document Management
Project Coordination
Workflow Support
Problem Solving
Confidentiality
Microsoft Office
Payment Processing
Administrative Support

Benefits

Flexible Benefits Plan
Fair Promotions and Compensation
Paid Lunch Breaks
Flexible Start and End Times
Company-Wide Team Events
Travel and Accommodation Coverage for Out-of-Town Employees Attending the Annual Tax Season Celebration

Visa sponsorship

Not detected in the job text

Keywords

CCH iFirm
Karbon
Caseware
Microsoft Office
Excel
Word
Outlook
OneDrive
Teams
SharePoint
Client Files
Project Management
Document Management
Workflow Coordination
Administrative Support
Customer Service
Client Communication
Cross-Border Tax
Canadian Tax
U.S. Tax
Tax Authorities
Confidentiality
Payment Processing
Deadline Management
Front Desk
Filing
Scanning
Mailing

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