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Added 1 min ago
T
Vaughan Mills Assistant Manager
Tumi
Vaughan, ON
- Full-time
As part of our Retail team, the Assistant Manager is responsible for creating a client experience that accurately reflects the ethos of our brand while building and maintaining strong…
Added 1 min ago
WM
Sales Associate Full Time - The Pen Centre
Wow! Mobile Boutique
St. Catharines, ON
- Full-time
…in every aspect of our business. We focus on a personalized customer experience, providing solutions from Canada’s top wireless carriers, TELUS, Rogers, Koodo, Fido and Chatr. Our…
Added 1 min ago
AF
Fleet and Facility Associate
Action Furnace
Calgary, AB
- Full-time
Reporting to the Fleet and Facility Manager, the Fleet and Facility Associate is responsible for the setup of Company fleet vehicles and maintenance of the facility. They will work along…
Added 1 min ago
MC
Financial Services Associate - Full Time - 18 Month Contract
Meridian Credit Union
Cambridge, ON
- $60,000 to $63,000 CAD / year
- Full-time
…to get things done and will be accountable for a variety of support functions within the…
Added 1 min ago
HX
Sales Specialist, 10XTO Athletic Club
Hotel X Toronto, A Destination by Hyatt Hotel
Toronto, ON
- Full-time
The Membership Sales Specialist reports directly to the General Manager of 10XTO and is responsible for welcoming and engaging with prospective members, cultivating new membership sales, as…
Added 1 min ago
HL
Superintendent- Guelph (Live-In)
Homestead Land Holdings Limited
Guelph, ON
- Full-time
Other duties as assigned by the Property Manager
Added 1 min ago
SE
Supervisor, Manufacturing Operations Management
Schneider Electric
Brossard, QC
- Full-time
…moving while maintaining a strong focus on safety, quality, and customer…
Added 1 min ago
CE
Technical Sales Specialist – Wear Solutions
Castolin Eutectic
Remote, Canada
- $90,000 to $130,000 CAD / year
- Full-time
- Remote
…professional or have been in a different role, such as a maintenance manager, maintenance planner, reliability engineer, sales engineer or similar role and looking for your next challenge,…
Added 1 min ago
CE
Business Development Manager – Mining Solutions
Castolin Eutectic
Remote, Canada
- $110,000 to $150,000 CAD / year
- Full-time
- Remote
As Business Development Manager – Mining, you will take the lead in developing new business for our Wear Services division. This is a hunter-focused, territory development role for someone…
Added 1 min ago
CE
Business Development Manager – Industrial Welding & Wear Solutions
Castolin Eutectic
Remote, Canada
- $90,000 to $140,000 CAD / year
- Full-time
- Remote
We're looking for a motivated BDM to develop new business and grow existing customer relationships throughout Ontario.
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H
Enterprise Customer Success Manager
HighlightTA
Remote, Canada
- $68,000 to $85,000 CAD / year
- Full-time
- Remote
The Enterprise Customer Success Manager plays a key role in driving the success and satisfaction of a diverse customer portfolio, including our top Enterprise customers and complex…
Added 1 min ago
BT
Arborist Sales Representative
Bartlett Tree Experts
Delta, BC
- Other
…local tree care business in a lucrative territory with the support of Bartlett's knowledgeable Canadian management…
Added 1 min ago
FG
Flying Tiger Copenhagan Shift Leader-Vaughan Mills
Fox Group Canada Inc.
ON
- Part-time
We are looking for a Shift Lead who is a motivated and hands-on leader, passionate about retail and customer experience. This person thrives in a dynamic environment and can support,…
Added 1 min ago
SC
Warehouse Put Away Associate I, Full time, 6am-2:30pm
Staples Canada
Calgary, AB
- Full-time
Perform system and/or manual tasks to support inbound and outbound operations. Identify and resolve issues in various functional areas; breakpack, breakdown, put away, replenishment, QC,…
Added 1 min ago
SC
Regional Services Manager
Staples Canada
Saskatoon, SK
- Full-time
The Regional Services Manager is accountable for driving profitable growth in print and marketing, wireless telecommunications, and technology services across assigned stores. This role…
Added 1 min ago
SC
Warehouse Associate, Put Away Associate II
Staples Canada
Calgary, AB
- Full-time
Perform system and/or manual tasks to support inbound and outbound operations. Identify and resolve issues in various functional areas; breakpack, breakdown, put away, replenishment, QC,…
Added 15 mins ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.
Added 15 mins ago
BC
Registered Practical Nurse - Integrated Stroke Unit
Brant Community Healthcare System
Brantford, ON
- Full-time
Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.
Added 15 mins ago
GH
Event Manager
Graydon Hall Manor
Toronto, ON
- Contract
Reporting to the General Manager, the Event Manager is responsible for the planning, coordination, and flawless execution of events at Graydon Hall. This role serves as the primary client…
Added 15 mins ago
BC
RPN Inpatient Rehabilitation
Brant Community Healthcare System
Brantford, ON
- Full-time
Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.
Added 15 mins ago
BC
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
Support 24/7- you’re not on your own (managers on call, physicians, allied health and support staff).
Added 15 mins ago
PW
Station Manager– Freight Forwarding
Priority Worldwide
Pointe-Claire, QC
- Full-time
The Station Manager will oversee Air and Ocean import and export operations, customer service, compliance, sales support, and station performance. The role will work closely with corporate…
Added 15 mins ago
T
Application Support Specialist
Tekshapers
Toronto, ON
- Full-time
Extensive experience leading application support on Microsoft technology stacks such as Windows and .NET, with a strong understanding of IT systems and infrastructure.
Added 15 mins ago
BC
Manager, After Hours Operations
Brant Community Healthcare System
Brantford, ON
- Full-time
The Manager, After Hours Operations is visible and accessible to staff in order to respond to requests for assistance and guidance when staff encounter complex situations requiring…
Added 15 mins ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.

Numis CPAs Inc.

Cross Border Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Experience: 1-2 years experience in customer service or client service experience.
Posting language: English
Posted: Nov 2, 2026

Original job description

NUMIS CPAs Inc is looking for a detail oriented and proactive Cross Border Administrative Assistant to support our Cross Border team and Edmonton Office. This role is ideal for someone who enjoys keeping things organized, staying on top of deadlines, communicating with clients, and helping a busy team keep work moving efficiently.

Reporting to the Cross Border Admin Manager, you will play an important role in coordinating administrative workflows, maintaining client files and projects, monitoring outstanding items, and ensuring the team has the information and documentation they need to move work forward. As priorities can shift quickly, we are looking for someone who is comfortable taking initiative, anticipating next steps, and working with a strong sense of urgency when deadlines approach.

This is a Remote Role to start to be extended to a Full Time fully In Person role located in Edmonton South. **

What You'll Do

Project & Document Management

Set up new client jobs and projects, ensuring files, workflows, and project information are organized and kept up to date.
Save, organize, and maintain client information and documentation across internal systems, including CCH iFirm, Karbon, and Caseware.
Maintain internal notes and comments within client files and take appropriate administrative next steps to ensure information and action items are properly documented and followed up on.
Monitor project activity, incoming documents, completed signatures, and client communications, taking the appropriate next steps to keep projects moving.
Support the team's transition of workflows and processes from CCH iFirm to Karbon.
Maintain the confidentiality and security of client information and documentation in accordance with firm policies and professional standards.

Client & Team Communication

Communicate with clients to request documents, follow up on outstanding information, and provide administrative updates.
Assist in troubleshooting client issues to support timely resolution.
Keep team members informed of outstanding items, client responses, upcoming deadlines, and other information requiring attention.
Assist with communications and administrative follow-up with Canadian and U.S. tax authorities, as required.

Administrative & Workflow Support

Support mailing and other administrative requirements for the Cross Border team.
Help identify opportunities to improve administrative processes, workflows, organization, and overall team efficiency.
Greet and assist clients and visitors at the front desk, ensuring a professional and welcoming experience.
Assist with payment processing to ensure smooth and efficient transactions.
Provide admin support to the Edmonton office with photocopying, filing, scanning, and more.
Provide additional administrative and client service support as team priorities and deadlines arise.

What We're Looking For

1-2 years experience in customer service or client service experience.
Strong attention to detail and organizational skills.
A proactive approach with the confidence to take initiative and follow through on outstanding items.
Ability to manage multiple priorities and quickly switch gears as deadlines and team needs change.
Strong sense of urgency and ability to recognize time-sensitive tasks.
Comfortable learning and working with different technology platforms and software.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams, SharePoint)
Professional and comfortable communicating directly with clients.
Ability to stay motivated and work independently while keeping the broader team informed.
Exposure to Canadian and/or U.S. tax or cross-border matters is an asset, but not required.

Why work at NUMIS?

A flex benefits plan that can be personalized to fit your needs, for you and your family
We truly value hard work and dedication, and we're committed to recognizing that through fair promotions and compensation for those who demonstrate this throughout their tenure within our company
We provide paid lunch breaks daily, and flexible start and end times (as long as core business operating hours are met)
Company-wide team events, including our annual Tax Season Celebration with travel and accommodations covered for out-of-town employees

NUMIS CPAs is dedicated to fostering a workplace that is free from discrimination and harassment. We expect all members of the NUMIS community to actively contribute to an environment where everyone feels included and is treated with the respect and dignity they deserve. Our decisions regarding hiring, compensation, training, performance evaluations, and terminations are made fairly, ensuring equal opportunities for all qualified candidates and employees. We continually examine our unconscious biases and take responsibility for creating an inclusive environment where every employee and candidate feels welcomed.

Apply About employer

More about this job

Responsibilities

Coordinate administrative workflows and client projects by organizing files, maintaining documentation, monitoring outstanding items, and supporting the transition from CCH iFirm to Karbon. Communicate with clients and team members, assist with office and front-desk duties, and help keep cross-border work moving efficiently and securely.

Requirements

Candidates should have 1–2 years of customer or client service experience, strong organizational and communication skills, and the ability to manage changing priorities and time-sensitive tasks independently. Proficiency with Microsoft Office and comfort learning software platforms are expected; exposure to Canadian or U.S. tax matters is an asset but not required.

Skills

Customer Service
Client Communication
Organization
Attention To Detail
Time Management
Deadline Management
Initiative
Prioritization
Document Management
Project Coordination
Workflow Support
Problem Solving
Confidentiality
Microsoft Office
Payment Processing
Administrative Support

Benefits

Flexible Benefits Plan
Fair Promotions and Compensation
Paid Lunch Breaks
Flexible Start and End Times
Company-Wide Team Events
Travel and Accommodation Coverage for Out-of-Town Employees Attending the Annual Tax Season Celebration

Visa sponsorship

Not detected in the job text

Keywords

CCH iFirm
Karbon
Caseware
Microsoft Office
Excel
Word
Outlook
OneDrive
Teams
SharePoint
Client Files
Project Management
Document Management
Workflow Coordination
Administrative Support
Customer Service
Client Communication
Cross-Border Tax
Canadian Tax
U.S. Tax
Tax Authorities
Confidentiality
Payment Processing
Deadline Management
Front Desk
Filing
Scanning
Mailing

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