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Added 6 mins ago
NS
Orthotic Technician Graduate - Rehabilitation and Supportive Care Services
Nova Scotia Health Authority
Halifax, NS
- Volunteer
Reporting to the Manager of Assistive Technology, and under the direction of Certified Clinician or Registered Technician, the Orthotics technical intern participates as a learner member of…
Added 6 mins ago
NS
Orthotic Clinician Graduate - Rehabilitation and Supportive Care Services
Nova Scotia Health Authority
Halifax, NS
- Volunteer
Reporting to the Manager of Assistive Technology, and under the direction of Certified Clinician, the clinical resident participates as a learner member of the clinical health team…
Added 6 mins ago
PG
Commercial Marketing Manager
Purity Gas
Ancaster, ON
- $95,000 to $115,000 CAD / year
The Commercial Marketing Manager is a strategic leader who bridges Sales, Product Engineering, and Marketing to drive Purity Gas’s go-to-market strategy. This role leads vertical market…
Added 6 mins ago
B
Mortgage Specialist
BMO
Calgary, AB · GLENMO
- Full-time
Join BMO – imagine the possibilities. Are you looking for a chance to let your entrepreneurial spirit shine and turn potential into performance with great earning possibilities? Becoming a…
Added 6 mins ago
B
Mortgage Specialist
BMO
Ajax, ON
- Full-time
Join BMO – imagine the possibilities. Are you looking for a chance to let your entrepreneurial spirit shine and turn potential into performance with great earning possibilities? Becoming a…
Added 20 mins ago
BI
Customer Service Representative
BEHLEN Industries LP
Brandon, MB
- Full-time
Reporting to the Customer Service Manager, our Customer Service Representative is knowledgeable about AG Products as well as pre-engineered steel building systems; supporting and working…
Added 20 mins ago
E
Health Solutions Consultant - Vaughan/Richmond Hill/Markham/Oshawa/Pickering (407 Corridor)
Elvium
Vaughan, ON
- Full-time
Reporting to the District Manager, the Health Solutions Consultant interacts directly with Healthcare Professionals (primary care, specialty care and other health care professionals as…
Added 20 mins ago
PC
Digital Assurance & Transparency Manager
PwC Canada
Vancouver, BC
- Full-time
Experience in advising across a range of IT areas, such as IT governance, IT service management, IT management processes, vendor and contract management, IT capability, assessments, IT…
Added 20 mins ago
Health Services Manager - Primary Health Care
Nova Scotia Health and IWK Health
Sydney, NS
The Health Services Manager (HSM), Primary Health Care (PHC) is a member of the leadership team and is responsible for the operation, functioning and quality of the Primary Health Care,…
Added 20 mins ago
Orthotic Technician Graduate - Rehabilitation and Supportive Care Services
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager of Assistive Technology, and under the direction of Certified Clinician or Registered Technician, the Orthotics technical intern participates as a learner member of…
Added 20 mins ago
Orthotic Clinician Graduate - Rehabilitation and Supportive Care Services
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager of Assistive Technology, and under the direction of Certified Clinician, the clinical resident participates as a learner member of the clinical health team…
Added 36 mins ago
TI
Sr. Calibration Technician
Transcat, Inc.
Burlington, ON
- Other
Training and development to accelerate learning and career advancement.
Added 50 mins ago
U
SRM Specialist
UNFI
Concord, ON
- $42,000 to $61,800 USD / year
- Full-time
As the Supplier Coordinator, you will join our Supplier Services team where you will have the opportunity to gain experience learning about category and brand/supplier relationship…
Added 50 mins ago
Senior Portfolio Manager- EPMO
CAMH
Toronto, ON
The CAMH Enterprise Project Management Office (EPMO) is currently seeking a Senior Portfolio Manager for a full-time permanent position. The Senior Portfolio Manager will report directly to…
Added 50 mins ago
Service Technician
Eastlink
Amherst, NS
The successful candidate will also be required to participate in an on-call rotation to support customer and network service requirements outside of regular business hours.
Added 1 hour ago
T
Senior Manager, Sustainability Reporting
TD
Toronto, ON
- Full-time
TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at…
Added 1 hour ago
PH
Health Emergency Management (HEM) Specialist, Projects and Initiatives
Provincial Health Services Authority
Prince George, BC
- Full-time
Reporting to a Director or Manager, Health Emergency Management BC (HEMBC), and operating as the internal project management office for the assigned team, the Specialist provides advice and…
Added 1 hour ago
PH
Direct Care Nurse, Minimum and Medium Security Units FPS
Provincial Health Services Authority
Port Coquitlam, BC
- Part-time
Identifies own learning needs, reviews these with the Clinical Nurse Leader or Clinical Services Manager, and engages in a variety of activities to meet these needs.
Added 1 hour ago
PH
General Duty Nurse, BC Children's and BC Women's
Provincial Health Services Authority
Vancouver, BC
- Full-time
Identifies own learning needs, reviews these with the Manager or designate, and engages in learning activities to meet these needs such as attending in-services.
Added 1 hour ago
PH
General Duty Nurse, BC Children's and BC Women's
Provincial Health Services Authority
Vancouver, BC
- Full-time
Identifies own learning needs, reviews these with the Manager or designate, and engages in learning activities to meet these needs such as attending in-services.
Added 1 hour ago
PH
General Duty Nurse, BC Children's and BC Women's
Provincial Health Services Authority
Vancouver, BC
- Full-time
Identifies own learning needs, reviews these with the Manager or designate, and engages in learning activities to meet these needs such as attending in-services.
Added 1 hour ago
PH
Direct Care Nurse, Minimum and Medium Security Units FPS
Provincial Health Services Authority
Port Coquitlam, BC
- Part-time
Identifies own learning needs, reviews these with the Clinical Nurse Leader or Clinical Services Manager, and engages in a variety of activities to meet these needs.
Added 1 hour ago
PH
General Duty Nurse, BC Children's and BC Women's
Provincial Health Services Authority
Vancouver, BC
- Full-time
Identifies own learning needs, reviews these with the Manager or designate, and engages in learning activities to meet these needs such as attending in-services.
Added 1 hour ago
PH
General Duty Nurse, BC Children's and BC Women's
Provincial Health Services Authority
Vancouver, BC
- Full-time
Identifies own learning needs, reviews these with the Manager or designate, and engages in learning activities to meet these needs such as attending in-services.
Added 1 hour ago
PH
Direct Care Nurse, Maximum and Multi-Level Security Units
Provincial Health Services Authority
Port Coquitlam, BC
- Temporary
Identifies own learning needs, reviews these with the Clinical Nurse Leader or Clinical Services Manager, and engages in a variety of activities to meet these needs.

Numis CPAs Inc.

Cross Border Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Experience: 1-2 years experience in customer service or client service experience.
Posting language: English
Posted: Nov 2, 2026

Original job description

NUMIS CPAs Inc is looking for a detail oriented and proactive Cross Border Administrative Assistant to support our Cross Border team and Edmonton Office. This role is ideal for someone who enjoys keeping things organized, staying on top of deadlines, communicating with clients, and helping a busy team keep work moving efficiently.

Reporting to the Cross Border Admin Manager, you will play an important role in coordinating administrative workflows, maintaining client files and projects, monitoring outstanding items, and ensuring the team has the information and documentation they need to move work forward. As priorities can shift quickly, we are looking for someone who is comfortable taking initiative, anticipating next steps, and working with a strong sense of urgency when deadlines approach.

This is a Remote Role to start to be extended to a Full Time fully In Person role located in Edmonton South. **

What You'll Do

Project & Document Management

Set up new client jobs and projects, ensuring files, workflows, and project information are organized and kept up to date.
Save, organize, and maintain client information and documentation across internal systems, including CCH iFirm, Karbon, and Caseware.
Maintain internal notes and comments within client files and take appropriate administrative next steps to ensure information and action items are properly documented and followed up on.
Monitor project activity, incoming documents, completed signatures, and client communications, taking the appropriate next steps to keep projects moving.
Support the team's transition of workflows and processes from CCH iFirm to Karbon.
Maintain the confidentiality and security of client information and documentation in accordance with firm policies and professional standards.

Client & Team Communication

Communicate with clients to request documents, follow up on outstanding information, and provide administrative updates.
Assist in troubleshooting client issues to support timely resolution.
Keep team members informed of outstanding items, client responses, upcoming deadlines, and other information requiring attention.
Assist with communications and administrative follow-up with Canadian and U.S. tax authorities, as required.

Administrative & Workflow Support

Support mailing and other administrative requirements for the Cross Border team.
Help identify opportunities to improve administrative processes, workflows, organization, and overall team efficiency.
Greet and assist clients and visitors at the front desk, ensuring a professional and welcoming experience.
Assist with payment processing to ensure smooth and efficient transactions.
Provide admin support to the Edmonton office with photocopying, filing, scanning, and more.
Provide additional administrative and client service support as team priorities and deadlines arise.

What We're Looking For

1-2 years experience in customer service or client service experience.
Strong attention to detail and organizational skills.
A proactive approach with the confidence to take initiative and follow through on outstanding items.
Ability to manage multiple priorities and quickly switch gears as deadlines and team needs change.
Strong sense of urgency and ability to recognize time-sensitive tasks.
Comfortable learning and working with different technology platforms and software.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams, SharePoint)
Professional and comfortable communicating directly with clients.
Ability to stay motivated and work independently while keeping the broader team informed.
Exposure to Canadian and/or U.S. tax or cross-border matters is an asset, but not required.

Why work at NUMIS?

A flex benefits plan that can be personalized to fit your needs, for you and your family
We truly value hard work and dedication, and we're committed to recognizing that through fair promotions and compensation for those who demonstrate this throughout their tenure within our company
We provide paid lunch breaks daily, and flexible start and end times (as long as core business operating hours are met)
Company-wide team events, including our annual Tax Season Celebration with travel and accommodations covered for out-of-town employees

NUMIS CPAs is dedicated to fostering a workplace that is free from discrimination and harassment. We expect all members of the NUMIS community to actively contribute to an environment where everyone feels included and is treated with the respect and dignity they deserve. Our decisions regarding hiring, compensation, training, performance evaluations, and terminations are made fairly, ensuring equal opportunities for all qualified candidates and employees. We continually examine our unconscious biases and take responsibility for creating an inclusive environment where every employee and candidate feels welcomed.

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More about this job

Responsibilities

Coordinate administrative workflows and client projects by organizing files, maintaining documentation, monitoring outstanding items, and supporting the transition from CCH iFirm to Karbon. Communicate with clients and team members, assist with office and front-desk duties, and help keep cross-border work moving efficiently and securely.

Requirements

Candidates should have 1–2 years of customer or client service experience, strong organizational and communication skills, and the ability to manage changing priorities and time-sensitive tasks independently. Proficiency with Microsoft Office and comfort learning software platforms are expected; exposure to Canadian or U.S. tax matters is an asset but not required.

Skills

Customer Service
Client Communication
Organization
Attention To Detail
Time Management
Deadline Management
Initiative
Prioritization
Document Management
Project Coordination
Workflow Support
Problem Solving
Confidentiality
Microsoft Office
Payment Processing
Administrative Support

Benefits

Flexible Benefits Plan
Fair Promotions and Compensation
Paid Lunch Breaks
Flexible Start and End Times
Company-Wide Team Events
Travel and Accommodation Coverage for Out-of-Town Employees Attending the Annual Tax Season Celebration

Visa sponsorship

Not detected in the job text

Keywords

CCH iFirm
Karbon
Caseware
Microsoft Office
Excel
Word
Outlook
OneDrive
Teams
SharePoint
Client Files
Project Management
Document Management
Workflow Coordination
Administrative Support
Customer Service
Client Communication
Cross-Border Tax
Canadian Tax
U.S. Tax
Tax Authorities
Confidentiality
Payment Processing
Deadline Management
Front Desk
Filing
Scanning
Mailing

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