Jobs in Canada

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Added 1 hour ago
1
Office Manager - Studio Dental Fairview Mall
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $70,000 CAD / year
- Full-time
The team at Studio Dental Fairview are looking for a passionate, hard-working Office Manager on a full-time basis. The ideal Office Manager for our team would be excited to develop and…
Added 1 hour ago
1
Assistant Office Manager - 12853
123Dentist
Toronto, ON · North York, ON
- $25 to $27 CAD / hour
- Temporary
The ideal Assistant Office Manager for our team will be highly motivated to lead and support our front desk team, promote a positive and collaborative workplace, and ensure the smooth…
Added 1 hour ago
1
Assistant Office Manager - Apple Tree Dental for Kids Newmarket
123Dentist
Newmarket, ON
- $25 to $27 CAD / hour
- Temporary
The ideal Assistant Office Manager for our team will be highly motivated to lead and support our front desk team, promote a positive and collaborative workplace, and ensure the smooth…
Added 1 hour ago
1
Office Manager - Vancouver City Centre Dental
123Dentist
Vancouver, BC
- $35 to $38 CAD / hour
- Full-time
The ideal Office Manager for our team would be excited to develop and implement innovative methods to optimize patient experience, improve the flow of patients into practice, and create…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
100 Mile House, BC
- Full-time
…parking, 8 spacious consulting rooms, and 2 shared offices for desk work. Each consulting room is equipped with a computer and printer for the MedAccess EMR system. In addition, there is a…
Added 5 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
100 Mile House, BC
- Internship
…parking, 8 spacious consulting rooms, and 2 shared offices for desk work. Each consulting room is equipped with a computer and printer for the MedAccess EMR system. In addition, there is a…
Added 6 hours ago
CR
Office Manager
COGIR Real Estate
Kelowna, BC
- Full-time
Are you a customer service professional with strong administrative & accounting skills? Do you enjoy a fast-paced environment and meeting deadlines? Are you ready to take your experience to…
Added 6 hours ago
SI
Office Administrator, Student Supports & Admissions
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
Provide back up to front desk reception, while operating a multiline switchboard and transferring calls where appropriate, taking messages as required
Added 7 hours ago
1
Office Manager - Studio Dental Union Station
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $70,000 to $80,000 CAD / year
- Full-time
The ideal Office Manager for our team would be excited to develop and implement innovative methods to optimize the patient experience, improve the flow of patients into the practice, and…
Added 7 hours ago
1
Office Manager - Ottawa, ON - 12727
123Dentist
Ottawa, ON
- Full-time
The ideal Office Manager for our team would be excited to develop and implement innovative methods to optimize patient experience, improve the flow of patients into practice, and create…
Added 8 hours ago
TH
Associé(e) aux ventes - Peinture (Temps partiel)
The Home Depot Canada
Montreal, QC
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
TH
Associé(e) aux ventes - Quincaillerie (temps partiel)
The Home Depot Canada
Montreal, QC
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
TH
Sales Associate Part-Time - 7056 Crossroads
The Home Depot Canada
Winnipeg, MB
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
TH
Tool Rental Sales Part Time - WATERLOO
The Home Depot Canada
Waterloo, ON
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
TH
Lumber Sales Part Time - BOLTON
The Home Depot Canada
Bolton, ON
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
TH
Associé(e) Bois et Matériaux (temps partiel)
The Home Depot Canada
Montreal, QC
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
TH
Lumber Sales Part Time - TORONTO EGLINTON E
The Home Depot Canada
Toronto, ON
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
TH
Lumber Sales Part Time - ETOBICOKE N
The Home Depot Canada
Toronto, ON · Etobicoke, ON
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
TH
Associé(e) quincaillerie (temps partiel)
The Home Depot Canada
Boisbriand, QC
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
TH
Associé(e) aux ventes, quincaillerie (temps partiel)
The Home Depot Canada
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, QC
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
TH
Associé(e) Porte et fenêtres (temps partiel)
The Home Depot Canada
Montreal, QC
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
TH
Associé(e) Bois et Matériaux (temps plein)
The Home Depot Canada
Montreal, QC
- Full-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
TH
Millworks Sales Associate Full - Time - 7050 Spruce Grove
The Home Depot Canada
Spruce Grove, AB
- Full-time
…support Customers First by providing fast, thorough, and friendly service to customers. Sales Specialists interact with customers by welcoming them to the store, assessing their needs,…
Added 10 hours ago
TH
Millworks Sales Associate Full - Time - 7050 Spruce Grove
The Home Depot
Spruce Grove, AB
- Full-time
…support Customers First by providing fast, thorough, and friendly service to customers. Sales Specialists interact with customers by welcoming them to the store, assessing their needs,…
Added 11 hours ago
TD
Service Delivery Manager
Terra Dygital
Toronto, ON
- $115,000 to $130,000 CAD / year
- Full-time
As a Service Delivery Manager, you are a hands-on technical leader who earned credibility as a Senior System Administrator before moving into people management. You own the quality of…

Numis CPAs Inc.

Cross Border Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Experience: 1-2 years experience in customer service or client service experience.
Posting language: English
Posted: Nov 2, 2026

Original job description

NUMIS CPAs Inc is looking for a detail oriented and proactive Cross Border Administrative Assistant to support our Cross Border team and Edmonton Office. This role is ideal for someone who enjoys keeping things organized, staying on top of deadlines, communicating with clients, and helping a busy team keep work moving efficiently.

Reporting to the Cross Border Admin Manager, you will play an important role in coordinating administrative workflows, maintaining client files and projects, monitoring outstanding items, and ensuring the team has the information and documentation they need to move work forward. As priorities can shift quickly, we are looking for someone who is comfortable taking initiative, anticipating next steps, and working with a strong sense of urgency when deadlines approach.

This is a Remote Role to start to be extended to a Full Time fully In Person role located in Edmonton South. **

What You'll Do

Project & Document Management

Set up new client jobs and projects, ensuring files, workflows, and project information are organized and kept up to date.
Save, organize, and maintain client information and documentation across internal systems, including CCH iFirm, Karbon, and Caseware.
Maintain internal notes and comments within client files and take appropriate administrative next steps to ensure information and action items are properly documented and followed up on.
Monitor project activity, incoming documents, completed signatures, and client communications, taking the appropriate next steps to keep projects moving.
Support the team's transition of workflows and processes from CCH iFirm to Karbon.
Maintain the confidentiality and security of client information and documentation in accordance with firm policies and professional standards.

Client & Team Communication

Communicate with clients to request documents, follow up on outstanding information, and provide administrative updates.
Assist in troubleshooting client issues to support timely resolution.
Keep team members informed of outstanding items, client responses, upcoming deadlines, and other information requiring attention.
Assist with communications and administrative follow-up with Canadian and U.S. tax authorities, as required.

Administrative & Workflow Support

Support mailing and other administrative requirements for the Cross Border team.
Help identify opportunities to improve administrative processes, workflows, organization, and overall team efficiency.
Greet and assist clients and visitors at the front desk, ensuring a professional and welcoming experience.
Assist with payment processing to ensure smooth and efficient transactions.
Provide admin support to the Edmonton office with photocopying, filing, scanning, and more.
Provide additional administrative and client service support as team priorities and deadlines arise.

What We're Looking For

1-2 years experience in customer service or client service experience.
Strong attention to detail and organizational skills.
A proactive approach with the confidence to take initiative and follow through on outstanding items.
Ability to manage multiple priorities and quickly switch gears as deadlines and team needs change.
Strong sense of urgency and ability to recognize time-sensitive tasks.
Comfortable learning and working with different technology platforms and software.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams, SharePoint)
Professional and comfortable communicating directly with clients.
Ability to stay motivated and work independently while keeping the broader team informed.
Exposure to Canadian and/or U.S. tax or cross-border matters is an asset, but not required.

Why work at NUMIS?

A flex benefits plan that can be personalized to fit your needs, for you and your family
We truly value hard work and dedication, and we're committed to recognizing that through fair promotions and compensation for those who demonstrate this throughout their tenure within our company
We provide paid lunch breaks daily, and flexible start and end times (as long as core business operating hours are met)
Company-wide team events, including our annual Tax Season Celebration with travel and accommodations covered for out-of-town employees

NUMIS CPAs is dedicated to fostering a workplace that is free from discrimination and harassment. We expect all members of the NUMIS community to actively contribute to an environment where everyone feels included and is treated with the respect and dignity they deserve. Our decisions regarding hiring, compensation, training, performance evaluations, and terminations are made fairly, ensuring equal opportunities for all qualified candidates and employees. We continually examine our unconscious biases and take responsibility for creating an inclusive environment where every employee and candidate feels welcomed.

Apply About employer

More about this job

Responsibilities

Coordinate administrative workflows and client projects by organizing files, maintaining documentation, monitoring outstanding items, and supporting the transition from CCH iFirm to Karbon. Communicate with clients and team members, assist with office and front-desk duties, and help keep cross-border work moving efficiently and securely.

Requirements

Candidates should have 1–2 years of customer or client service experience, strong organizational and communication skills, and the ability to manage changing priorities and time-sensitive tasks independently. Proficiency with Microsoft Office and comfort learning software platforms are expected; exposure to Canadian or U.S. tax matters is an asset but not required.

Skills

Customer Service
Client Communication
Organization
Attention To Detail
Time Management
Deadline Management
Initiative
Prioritization
Document Management
Project Coordination
Workflow Support
Problem Solving
Confidentiality
Microsoft Office
Payment Processing
Administrative Support

Benefits

Flexible Benefits Plan
Fair Promotions and Compensation
Paid Lunch Breaks
Flexible Start and End Times
Company-Wide Team Events
Travel and Accommodation Coverage for Out-of-Town Employees Attending the Annual Tax Season Celebration

Visa sponsorship

Not detected in the job text

Keywords

CCH iFirm
Karbon
Caseware
Microsoft Office
Excel
Word
Outlook
OneDrive
Teams
SharePoint
Client Files
Project Management
Document Management
Workflow Coordination
Administrative Support
Customer Service
Client Communication
Cross-Border Tax
Canadian Tax
U.S. Tax
Tax Authorities
Confidentiality
Payment Processing
Deadline Management
Front Desk
Filing
Scanning
Mailing

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