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Added 1 hour ago
VM
Sales Representative- Permanent Full-Time - (Supply Chain and Logistics B2B) - Alberta
Venture Media
Calgary, AB
- From $60,000 CAD / year
- Full-time
Reporting to the Sales Manager – Business Development, the Sales Representative will contribute directly to revenue growth by turning qualified opportunities into active shipping clients…
Added 1 hour ago
VM
Sales Representative- Permanent Full-Time - (Supply Chain and Logistics B2B) - British Columbia
Venture Media
Vancouver, BC
- From $60,000 CAD / year
- Full-time
Reporting to the Sales Manager – Business Development, the Sales Representative will contribute directly to revenue growth by turning qualified opportunities into active shipping clients…
Added 1 hour ago
CW
Quality Assurance Technician - Morning Shift
Cascadia Windows & Doors
Langley (District), BC · Langley, BC
- $24 to $26 CAD / hour
- Full-time
Familiarity and/or experience with various computer software such as MS Office/Outlook.
Added 2 hours ago
VM
Sales Representative- Permanent Full-Time - (Supply Chain and Logistics B2B) - Ontario
Venture Media
Toronto, ON
- From $60,000 CAD / year
- Full-time
Reporting to the Sales Manager – Business Development, the Sales Representative will contribute directly to revenue growth by turning qualified opportunities into active shipping clients…
Added 2 hours ago
IP
Finance Officer
Indigenous Perspectives Society
Moberly Lake, BC
- Full-time
…accounting and financial support services. Reporting to the Finance Manager, the Finance Officer helps maintain accurate financial reporting, reconciliations, budget monitoring, funding…
Added 3 hours ago
CR
Office Manager
COGIR Real Estate
Kelowna, BC
- Full-time
…take your experience to the next level? As our next Office Manager, you will be a pivotal member of our Retirement management team focused on handling all the behind-the-scenes activities…
Added 4 hours ago
SI
CRM Analyst
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
Reporting to the Manager, Admissions and Advisory Services, the CRM Analyst is responsible for the day-to-day functional administration of CRM admissions system, including system…
Added 4 hours ago
SI
Office Administrator, Student Supports & Admissions
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
Added 4 hours ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…
Added 4 hours ago
C
CCQ Security Technician
Convergint
Ottawa, ON
- Full-time
…to isolate and fix problems in malfunctioning equipment or software. Installs projects as…
Added 4 hours ago
General Duty Nurse (N2) - Adult Emergency
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 4 hours ago
Hospital Based Case Coordinator (N3)
Winnipeg Regional Health Authority
Winnipeg, MB
…in a community setting. Under the general supervision of the Manager Health Services and while demonstrating a commitment to the mission, vision and values of the WRHA, the Hospital Based…
Added 5 hours ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
Respond to employee and manager inquiries regarding pay, benefits, and employment-related documentation.
Added 5 hours ago
1
Office Manager - Studio Dental Union Station
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $70,000 to $80,000 CAD / year
- Full-time
Experience with dental practice management software such as Tracker is considered an asset
Added 5 hours ago
1
Office Manager - Ottawa, ON - 12727
123Dentist
Ottawa, ON
- Full-time
Experience with dental practice management software such as Tracker is considered an asset
Added 5 hours ago
TE
Service Project Manager
Triad Electric Ltd.
AB · Greater Edmonton Metropolitan Area
- Full-time
Role Description The Service Project Manager is a full-time, on-site role based in the Greater Edmonton Metropolitan Area. This role oversees day-to-day service project activities,…
Added 6 hours ago
WR
General Manager
Workshop Recruiting & Consulting
North Vancouver, BC
- $120,000 to $140,000 CAD / year
- Full-time
We’re looking for a hands-on General Manager who will directly handle and oversee accounting and finance, people management, and business operations.
Added 6 hours ago
IS
Project Manager
Idealogical Systems Inc
Markham, ON
- Full-time
Proactively manage dependencies across software development, 3D asset creation, client-provided content, hardware, and testing.
Added 6 hours ago
B
Unix Linux System Administrator
BuzzClan
SK · Saskatchewan, Canada
- Contract
Troubleshoot server-related hardware, software, and operating system issues.
Added 6 hours ago
BA
Customer Success Manager
Borderless AI
Toronto, ON
- Full-time
Borderless AI is seeking an exceptional Customer Success Manager who has customer success experience in HR-tech or HRIS companies to join our growing team. This full-time position will be…
Added 6 hours ago
SE
Accounting Manager
skyblue Express Inc
Vaudreuil-Dorion, QC
- Full-time
Company Description SkyBlue Express Inc., founded in 2009, is an asset-based trucking company recognized for reliable and efficient transportation services. The company leverages an…
Added 7 hours ago
DL
Project Manager
DiBRACON Ltd.
Toronto, ON
- Full-time
Experience with construction management software, particularly Procore, is considered an asset.
Added 8 hours ago
T
Personal Banker Trainee
TD
Sudbury, ON
- Full-time
Post-Secondary or Undergraduate degree in related field is an asset
Added 8 hours ago
MP
Central Care Attendant, Funeral Services
Mount Pleasant Group
Toronto, ON
- $30.89 CAD / hour
- Temporary
Accurately document and track the movement of human remains, personal effects, and cremation-related items using the company’s software system.
Added 8 hours ago
SI
Electrical Project Manager (Tenant Construction)
Symtech Innovations Ltd.
Richmond Hill, ON
- Full-time
The Project Manager, Tenant Construction, is responsible for the oversight, execution, and profitability, of Tenant Construction Projects. This individual is responsible for maintaining…

Numis CPAs Inc.

Cross Border Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Experience: 1-2 years experience in customer service or client service experience.
Posting language: English
Posted: Nov 2, 2026

Original job description

NUMIS CPAs Inc is looking for a detail oriented and proactive Cross Border Administrative Assistant to support our Cross Border team and Edmonton Office. This role is ideal for someone who enjoys keeping things organized, staying on top of deadlines, communicating with clients, and helping a busy team keep work moving efficiently.

Reporting to the Cross Border Admin Manager, you will play an important role in coordinating administrative workflows, maintaining client files and projects, monitoring outstanding items, and ensuring the team has the information and documentation they need to move work forward. As priorities can shift quickly, we are looking for someone who is comfortable taking initiative, anticipating next steps, and working with a strong sense of urgency when deadlines approach.

This is a Remote Role to start to be extended to a Full Time fully In Person role located in Edmonton South. **

What You'll Do

Project & Document Management

Set up new client jobs and projects, ensuring files, workflows, and project information are organized and kept up to date.
Save, organize, and maintain client information and documentation across internal systems, including CCH iFirm, Karbon, and Caseware.
Maintain internal notes and comments within client files and take appropriate administrative next steps to ensure information and action items are properly documented and followed up on.
Monitor project activity, incoming documents, completed signatures, and client communications, taking the appropriate next steps to keep projects moving.
Support the team's transition of workflows and processes from CCH iFirm to Karbon.
Maintain the confidentiality and security of client information and documentation in accordance with firm policies and professional standards.

Client & Team Communication

Communicate with clients to request documents, follow up on outstanding information, and provide administrative updates.
Assist in troubleshooting client issues to support timely resolution.
Keep team members informed of outstanding items, client responses, upcoming deadlines, and other information requiring attention.
Assist with communications and administrative follow-up with Canadian and U.S. tax authorities, as required.

Administrative & Workflow Support

Support mailing and other administrative requirements for the Cross Border team.
Help identify opportunities to improve administrative processes, workflows, organization, and overall team efficiency.
Greet and assist clients and visitors at the front desk, ensuring a professional and welcoming experience.
Assist with payment processing to ensure smooth and efficient transactions.
Provide admin support to the Edmonton office with photocopying, filing, scanning, and more.
Provide additional administrative and client service support as team priorities and deadlines arise.

What We're Looking For

1-2 years experience in customer service or client service experience.
Strong attention to detail and organizational skills.
A proactive approach with the confidence to take initiative and follow through on outstanding items.
Ability to manage multiple priorities and quickly switch gears as deadlines and team needs change.
Strong sense of urgency and ability to recognize time-sensitive tasks.
Comfortable learning and working with different technology platforms and software.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams, SharePoint)
Professional and comfortable communicating directly with clients.
Ability to stay motivated and work independently while keeping the broader team informed.
Exposure to Canadian and/or U.S. tax or cross-border matters is an asset, but not required.

Why work at NUMIS?

A flex benefits plan that can be personalized to fit your needs, for you and your family
We truly value hard work and dedication, and we're committed to recognizing that through fair promotions and compensation for those who demonstrate this throughout their tenure within our company
We provide paid lunch breaks daily, and flexible start and end times (as long as core business operating hours are met)
Company-wide team events, including our annual Tax Season Celebration with travel and accommodations covered for out-of-town employees

NUMIS CPAs is dedicated to fostering a workplace that is free from discrimination and harassment. We expect all members of the NUMIS community to actively contribute to an environment where everyone feels included and is treated with the respect and dignity they deserve. Our decisions regarding hiring, compensation, training, performance evaluations, and terminations are made fairly, ensuring equal opportunities for all qualified candidates and employees. We continually examine our unconscious biases and take responsibility for creating an inclusive environment where every employee and candidate feels welcomed.

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More about this job

Responsibilities

Coordinate administrative workflows and client projects by organizing files, maintaining documentation, monitoring outstanding items, and supporting the transition from CCH iFirm to Karbon. Communicate with clients and team members, assist with office and front-desk duties, and help keep cross-border work moving efficiently and securely.

Requirements

Candidates should have 1–2 years of customer or client service experience, strong organizational and communication skills, and the ability to manage changing priorities and time-sensitive tasks independently. Proficiency with Microsoft Office and comfort learning software platforms are expected; exposure to Canadian or U.S. tax matters is an asset but not required.

Skills

Customer Service
Client Communication
Organization
Attention To Detail
Time Management
Deadline Management
Initiative
Prioritization
Document Management
Project Coordination
Workflow Support
Problem Solving
Confidentiality
Microsoft Office
Payment Processing
Administrative Support

Benefits

Flexible Benefits Plan
Fair Promotions and Compensation
Paid Lunch Breaks
Flexible Start and End Times
Company-Wide Team Events
Travel and Accommodation Coverage for Out-of-Town Employees Attending the Annual Tax Season Celebration

Visa sponsorship

Not detected in the job text

Keywords

CCH iFirm
Karbon
Caseware
Microsoft Office
Excel
Word
Outlook
OneDrive
Teams
SharePoint
Client Files
Project Management
Document Management
Workflow Coordination
Administrative Support
Customer Service
Client Communication
Cross-Border Tax
Canadian Tax
U.S. Tax
Tax Authorities
Confidentiality
Payment Processing
Deadline Management
Front Desk
Filing
Scanning
Mailing

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