Office Coordinator

At NUTEM, we strive to make sure that all our customers, big and small, can have a product produced that is of the highest quality and meets their everyday need. NUTEM is a best-in-class manufacturer of home care and personal care products. We constantly strive to not only offer the best manufacturing solution, but also, to ensure we reduce our impact on the Earth.

Key Responsibilities:

• Coordinate the availability and replenishment of general supplies across all company locations, including coffee, milk, stationery, cleaning supplies, and other day-to-day operational essentials.

• Manage the employee uniform program across all plants, including employee additions, removals, replacements, maintaining accurate records, and addressing any service-related concerns.

• Compile, consolidate, and report production data across all plants until the Warehouse Management System (WMS) is fully implemented.

• Ensure accurate and timely data entry for LVR reports.

• Greet and assist visitors, answer incoming telephone calls, respond to inquiries, and direct individuals to the appropriate departments or personnel.

• Maintain employee directories, visitor sign-in records, and issue visitor identification badges in accordance with company security procedures.

• Ensure the reception area and common office spaces remain clean, organized, and presentable.

• Coordinate with employees, suppliers, maintenance personnel, and external service providers to support smooth daily operations.

• Provide general administrative support to various departments, ensuring timely completion of assigned tasks and efficient office operations.

• Support employee onboarding and offboarding activities, including workspace preparation, coordination of required materials, and maintenance of relevant internal records.

• Manage incoming and outgoing mail, courier services, deliveries, document preparation, filing, and general administrative correspondence.

• Coordinate executive and internal meeting schedules, meeting room arrangements, and company events in collaboration with the HR department.

• Coordinate monthly orders for office supplies, food, refreshments, and other workplace essentials while supporting cost-effective purchasing practices.

• Maintain efficiency within the office by establishing the best policies, standards, and procedures for their company or department

• Utilize Microsoft Office applications and other office technologies to maintain records, prepare reports, manage correspondence, and support administrative activities.

• Perform all other duties and responsibilities as assigned by Management.

Qualifications:

• Diploma or relevant experience in business administration, finance, supply chain, logistics, or a related industrial field

• Working knowledge of procurement processes, vendor coordination, and placing multi-site purchase orders

• Experience with manual data entry and production reporting; exposure to WMS or ERP rollouts is considered an asset

• Strong attention to detail, documentation accuracy, and multi-tasking across multiple plant locations

• Proficiency in Microsoft Office suites and other office technology

• Relevant professional experience in a Canadian workplace, with a strong understanding of local business practices and workplace expectations, preferred.

• Excellent verbal and written communication skills, with the ability to communicate clearly and professionally across all organizational levels.

Salary Range:

$45,000–$65,000

Eligibility & Location:

Candidates must currently hold valid Canadian work authorization (Work Permit / PR / Citizenship) and currently reside in Ontario (Greater Toronto Area preferred).