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Added 23 days ago
Executive & Marketing Assistant
Pierre Fabre Laboratories
QC · South Shore, QC
Full-time
The Executive Assistant to the General Manager & Marketing Associate provides executive administrative support to the General Manager and Leadership Team while coordinating key marketing…
Added 12 days ago
Marketing Executive Assistant
U-Haul
Port Moody, BC
Full-time
If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company’s Marketing Company Presidents. As the right hand of the marketing company…
Added 2 days ago
Executive Assistant – Brand Marketing - Temporary
ARC'TERYX
North Vancouver, BC
Full-time · Temporary
You will be working directly with the leader you support in Brand Marketing and will partner with a team of high-performing Executive Assistants in providing exceptional support to our…
Added 1 day ago
Executive Assistant – Brand Marketing - Temporary
Arc'teryx Equipment
North Vancouver, BC
Temporary
You will be working directly with the leader you support in Brand Marketing and will partner with a team of high-performing Executive Assistants in providing exceptional support to our…
Added 29 days ago
Executive Assistant and Proposal Writer
Carefirst Seniors & Community Services Association
Toronto, ON
$48,000 to $55,000 CAD / year
Full-time
We are currently seeking an Executive Assistant/Proposal Writer to fill a vacant position at our Administration Team.
Added 2 days ago
Executive Assistant to Chief Communications Officer and AVP (Communications & Public Affairs)
Carleton University
Ottawa, ON
Other
Job Title: Executive Assistant to Chief Communications Officer and AVP (Communications & Public Affairs)
Added 19 days ago
Executive Assistant- Bilingual
Admiral Security and Investigations
Dieppe, NB
$50,000 to $65,000 CAD / year
Full-time
We are seeking an experienced, highly organized, technology-proficient, and exceptionally discreet Executive Assistant to the President & CEO. The successful candidate will serve as a…
Added 11 days ago
Executive Assistant
123Dentist
Burnaby, BC
$76,000 to $95,000 CAD / year
Full-time
We are seeking a highly experienced and proactive Executive Assistant to support our Chief Financial Officer from our Burnaby, BC office.
Added 1 month ago
Executive Assistant
123Dentist
Burnaby, BC
$76,000 to $95,000 CAD / year
Full-time
We are seeking a highly experienced and proactive Executive Assistant to support our Chief Financial Officer from our Burnaby, BC office.
Added 1 month ago
Executive Assistant & Office Manager / Adjoint de direction et gestionnaire de bureau
Ottawa Tourism
Ottawa, ON
Full-time
Reporting to the Vice President, Operations & Culture, the Executive Assistant & Office Manager is a trusted partner to the President & CEO, responsible for executive office coordination,…
Added 2 months ago
Executive Assistant
Alberta Petroleum Marketing Commission
Calgary, Alberta
Full-time
Alberta Petroleum Marketing Commission (APMC) is a Crown agent established under the Petroleum Marketing Act to enhance the value of Alberta’s petroleum resources. Acting on government…
Added 26 days ago
Bilingual Executive Assistant & Junior Design/Marketing Coordinator
VanGATE Manufacturing and Automation Inc.
Richmond, BC
Full-time
VanGATE Manufacturing and Automation Inc. is looking for an organized, creative and dependable Executive Assistant & Design/Marketing Coordinator to join our team.
Added 3 months ago
Executive Assistant
NutraChamps
Toronto, Ontario · North York, Ontario
Full-time
Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business…
Added 17 days ago
Executive Assistant to the Director
Goldbeck Recruiting
Vancouver, BC
$64,000 to $65,000 CAD / year
Full-time
The Executive Assistant to the Director is a highly visible and integral role responsible for supporting the Director across a broad range of administrative, marketing, communications, and…
Added 2 days ago
Executive Assistant
Solutions Metrix
Montreal, QC
Full-time
The Executive Assistant plays a pivotal role in supporting the President in optimizing his time and contributions to Solutions Metrix. The President holds a unique dual position - leading…
Added 1 month ago
Junior Executive Assistant
KPMB Design Inc.
Toronto, ON
Full-time
KPMB is seeking a highly organized and detail-oriented Junior Executive Assistant professional to join our team. This administrative role is integral in ensuring that our executive team…
Added 5 days ago
Executive Assistant
The Salvation Army Canada and Bermuda Territory
Kingston, ON
Full-time
Support campaign marketing efforts, including website updates, promotional materials, and community communications.
Added 9 days ago
Executive Assistant
Onni Group of Companies
Vancouver, BC
Full-time
Take ownership of special projects and assignments that may fall outside the boundaries of a traditional Executive Assistant position.
Added 26 days ago
Executive Assistant, Agricultural Biotechnology
Talencore
ON · London (Sunningdale / West Masonville / Medway / NE Hyde Park / East Fox Hollow), Ontario
Full-time
Our client, a pioneering biotechnology company based at Western Research Parks in London, Ontario, is hiring an Executive Assistant to work alongside the CEO across multiple areas of the…
Added 18 days ago
Executive Assistant
Keystone Environmental
Burnaby, BC
$70,000 to $90,000 CAD / year
Full-time
We are currently seeking an outgoing and talented Executive Assistant with a positive attitude to help keep us organized and efficient.
Added 4 months ago
WPG - Executive Assistant
Gardewine
Winnipeg, Manitoba
Full-time
The Executive Assistant provides professional administrative support by performing confidential and general administrative duties for the President and COO. The Executive Assistant will…
Added 5 days ago
Senior Executive Assistant
BoomerangFX
Mississauga, ON
$60,000 to $85,000 CAD / year
Full-time
BoomerangFX is scaling rapidly as the world's leading all-in-one solution for practice management, and we're looking for a highly driven Senior Executive Assistant to sit at the center of…
Added 1 month ago
Assistant Director, Marketing Communications Project Management
Government of Alberta
Edmonton, AB
Reporting to the Director, Projects and Planning, the Assistant Director, Communications Project Management leads a team responsible for coordinating and supporting complex communications,…
Added 26 days ago
Executive Assistant (Early Learning & Care)
Macaulay Child Development
Toronto, ON
$59,565 to $68,724 CAD / year
Full-time
The Executive Assistant will provide senior level administrative support to the Program Director and Managers of programs.
Added 1 month ago
Senior Administrative Assistant - Marketing
O2E Brands
Vancouver, BC
Full-time
1-800-GOT-JUNK? is looking for a highly organized, proactive and collaborative Senior Administrative Assistant to support our Marketing leadership team, including our Chief Marketing…

NutraChamps

Executive Assistant

Toronto, ON, Canada
North York, ON, M2N 3A1, Canada

Pay: Salary: $50,000 - $65,000
Job type: Full-time
Experience: 3+ years of experience supporting senior executives or leadership teams
Posting language: English
Posted: May 26, 2026

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Original job description

A little bit about us:

NutraChamps is a fast-growing eCommerce business committed to supplying the best in nutritional supplements. In just over 10 years of operations, we have shot to the top of Amazon’s marketplace and continue to grow on and off the platform. Recognized as one of the Top 50 fastest-growing companies in Canada, published in the Globe & Mail Magazine's 2019 & 2021 list as well as a Great Place to Work certified.

But we aren't just building a company: we’re building a team. Our workspace is inviting, collaborative, engaging, and brimming with energy. Within our tight-knit team, you’ll feel the impact you’re making each day and be directly responsible for the continued growth of our company. Be a valued part of company decisions and make a tangible difference in our mission to provide our customers with accessible and affordable ways to better their health.

When you join NutraChamps, you don’t just get a job - you get a purpose.

We’re looking for a motivated person to join us at our Toronto headquarters. If you’re committed to personal growth, passionate about health and wellness, and interested in moving us forward - we want to hear from you!

NOTE: This position is for local candidates only. No agencies or international applications will be considered.

Position Summary:

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives across the company.

This is not a traditional administrative role.

The ideal candidate is highly organized, proactive, detail-oriented, and capable of operating in a fast-moving environment with shifting priorities. You should be someone who anticipates problems before they happen, takes ownership without being asked, and thrives under pressure.

You will support the executive team with a wide range of responsibilities including office management, executive communications, project coordination, operational support, reporting, marketing, meeting organization, and cross-functional business initiatives.

This role requires strong business judgment, professionalism, discretion, and the ability to handle confidential information with maturity and care.

A strong understanding of business operations, eCommerce, Amazon, and Netsuite experience are considered major assets.

You'll be working alongside a dynamic team of talented and collaborative thinkers who thrive in a fast-paced environment with a high level of autonomy.

Primary Duties and Responsibilities (if this list looks exciting to you, click Apply Now):

Act as a strategic support partner to the COO and executive leadership team
Prepare and organize reports, presentations, meeting agendas, and executive materials
Coordinate NetSuite implementation with internal teams
Record meeting minutes and ensure follow-up on action items
Draft and manage internal and external executive communications
Track expenses, invoices, reimbursements, and related documentation
Maintain and organize company documentation, SOPs, policies, and operational records
Assist with employee coordination and BambooHR management
Manage office operations and administrative workflows
Coordinate with vendors, external partners, consultants, and stakeholders
Assist with operational projects and cross-functional initiatives across departments
Support finance, operations, marketing, and executive reporting functions as needed
Track open tasks, deadlines, and priorities across the leadership team
Assist with planning and organizing company events, meetings, and team initiatives
Help improve operational efficiency by identifying gaps, bottlenecks, and process improvements
Provide general administrative support wherever required

Qualifications

3+ years of experience supporting senior executives or leadership teams
Previous experience in an Executive Assistant, Operations Coordinator, Chief of Staff support, or similar high-level role
Strong understanding of business operations and corporate professionalism
Exceptional organizational and multitasking abilities
Strong written and verbal English communication skills
Ability to manage highly confidential information with discretion
Excellent judgment and problem-solving skills
Strong sense of urgency and ability to prioritize effectively under pressure
Highly proactive with a strong bias toward action and ownership
Advanced proficiency in Microsoft Office and Google Workspace
Experience with project management and organizational tools such as Asana, ClickUp, or similar platforms
Experience with ERP system (NetSuite) is considered an asset
Strong analytical mindset with high attention to detail
Ability to adapt quickly in a fast-changing environment
Self-starter who requires minimal supervision and consistently follows through

What Success Looks Like In This Role

You stay two steps ahead of the executive team
You solve problems before they become problems
You bring structure and organization to fast-moving situations
You communicate clearly, professionally, and efficiently
You increase executive productivity by removing friction and keeping priorities moving
You operate with urgency, accountability, and ownership
You become someone the executive team can rely on completely

What’s in it for you?

Health & Wellness Benefits Plan
5 Weeks Paid Time Off
No Dress Code
Career Growth
Flexible Work Hours
Complimentary On-site Gym
Free Food, All Day Every Day - Catered Breakfasts, Nutritious Snacks & Juices
Whether you drive in or “Ride the Rocket”, we’ll subsidize parking or fare
Your Choice of Tech - Whether you're a Mac or PC, what works for you works for us
Diverse and multicultural work environment
Here you can grow at the speed of your learning curve

Compensation:

Salary: $50,000 - $65,000
Term: Full Time
Location: Hybrid model

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More about this job

Responsibilities

The Executive Assistant provides strategic support to the COO and leadership team, managing executive operations and improving organizational efficiency. Key duties include coordinating NetSuite implementation, managing communications, and overseeing office operations and cross-functional initiatives.

Requirements

Candidates need 3+ years of experience supporting senior executives and proficiency in Microsoft Office and Google Workspace. Experience with NetSuite and project management tools like Asana or ClickUp is highly valued.

Skills

Executive Support
Office Management
Project Coordination
Operational Support
Executive Communications
NetSuite
BambooHR
Microsoft Office
Google Workspace
Asana
ClickUp
Financial Reporting
Problem Solving
Time Management
Discretion
Analytical Thinking

Benefits

Health & Wellness Benefits Plan
5 Weeks Paid Time Off
No Dress Code
Career Growth
Flexible Work Hours
Complimentary On-site Gym
Free Catered Breakfasts, Nutritious Snacks & Juices
Parking or Fare Subsidy
Choice of Tech (Mac or PC)

Visa sponsorship

Not detected in the job text

Keywords

eCommerce
Amazon Marketplace
NetSuite
BambooHR
Asana
ClickUp
SOPs
Executive Support
Operations Management
Business Operations
Project Management
Financial Tracking
Corporate Professionalism
Nutritional Supplements
Hybrid Work

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